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HomeMy WebLinkAboutFY 16-17 - Vendors - Desert Willow Golf ResortCITY OF PALM DESERT STAFF REPORT REQUEST: AUTHORIZE THE USE OF NAMED VENDORS FOR PURPOSES OF PROVIDING RECURRING, ROUTINE SERVICES, SUPPLIES, AND MAINTENANCE TO THE DESERT WILLOW GOLF RESORT SUBMITTED BY: Martin Alvarez, Director of Economic Development DATE: June 30, 2016 CONTENTS: FY 2016-2017 Desert Willow Golf Resort Vendor List Recommendation By Minute Motion: 1. Authorize the use of vendors on the attached Desert Willow Golf Resort Vendor List for the purposes of providing recurring, routine services, supplies, and maintenance to the Desert Willow Golf Resort in the amount not to exceed $25,000 per vendor, for Fiscal Year 2016/2017, pursuant to Section 3.32.110 of the Palm Desert Municipal Code. Background Pursuant to Section 3.32.110 of the Municipal Code, the Desert Willow Golf Resort has the authority to obtain routine and recurring services, supplies, and maintenance by adopting a procedure approved by the City Manager. By creating the attached list, vendors may be utilized by the Desert Willow Golf Resort in order to provide routine, recurring services, supplies, and maintenance in an amount not to exceed $25,000 per vendor. As a responsibility to obtain the best prices, the Desert Willow Golf Resort operator routinely obtains bids depending on the type of supply, service, or maintenance to be completed. Bids are requested of local providers as well as outside the area to ensure competitive pricing. The list allows Desert Willow to operate efficiently, and respond promptly to guests providing the best possible customer service. The attached list is in addition to the partial list approved on June 9, 2016. Generally, more than one provider has been listed to ensure availability and competitive pricing. Several service providers have a maximum per occurrence in order for recurring maintenance to be accomplished routinely and in a timely manner. The majority of the vendors have an established history of providing the Desert Willow Golf Resort with Staff Report FY 2016-2017 Desert Willow Golf Resort Vendor List June 30, 2016 Page 2 of 2 quality services/products at a competitive price. Staff will request changes to the list from time to time as is necessary to ensure quality, reliability, availability of service, supplies, and maintenance providers. Staff recommends approval of this request to facilitate the continued routine, recurring maintenance of the Desert Willow Golf Resort. Fiscal Analysis There is no direct fiscal impact associated with this action; however, absence of such a list could potentially result in a loss of revenue due to the timing constraints associated with bidding multiple routine maintenance items, and the potential impact to golf course play. Submitted By: Martin Alvarez Director of Economic Development Reviewed: 4arijoi Moore, Director of Finance Approved: ' h I I'mi Ju i McCarthy, Interim i' Clty'Aanager Department Head: Rudy costa Assistant City Manager G \rdaWartin Alvarez\Desert Willow\Vendor Ust\SR 6-30-16 DW Vendor UStFY 16-17 doc FOOD AND BEVERAGE OPERATING EXPENSE VENDORS UNDER $25,000 I VENDOR NAME LOCATION DESCRIPTION OF PRODUCTS AND SERVICES 21st Draft Systems Riverside, CA Supplier for draft system 1 BMI Nasville, TN Music for Clubhouse License Supplier of generators and lighting for special Brudvik Palm Springs, CA events Replacement China, Glass, Silver and other Castino Restaurant Supply Palm Springs, CA Kitchen Equipment Chef Works Poway, CA Uniform Supply company Linen service and rental for aprons, towels and Cintas Ontario, CA Mats. Corby Hall New York, NY Flatware Supplier Supplier of party equipment rentals for special events (chairs, tables, tenting, flooring, heating, Classic Party Rentals Thousand Palms, CA lighting, specialty linen) Various Dining Room Supplies - Salt & Pepper Cornerstone Restaurant Supply Store Palm Desert Shakers, high chairs, etc. l David Moore & Co. Rancho Mirage jOutdoor Furniture & Cushion Replacements Supplier of florals and centerpieces for special Desert Floral Importers Cathedral City, CA events Desert Fountain Gas Supply Palm Springs ISupplier of CO2 haz mat cylinders Suppliers of Audio/Visual and sound equipment Digital Party Sound Cathedral City, CA for special events. �Ecolab Pasadena, CA (Dishwasher Products and Chemicals Replacement China, Glass, Silver and other Edward Don & Company Los Angeles CA Kitchen Equipment Entertainment Booking Agency for Special Epic Entertainment Palm Desert, CA Events (Jazz Night, etc.) Entertainment Booking Agency for Special Eventertainment, LLC Palm Desert, CA Events (Jazz Night, etc.) Supplier of florals and centerpieces for special Floris Palm Desert, CA levents l Fulton Distributing lCoachella, CA I Supplier of paper and plastic goods Gasser Chair Company IYoungstown, OH (Banquet & Bar Chair Provider and Repairs IGBS Linen jAnaheim, CA Linen Cleaning and Replacements Outdoor Glass Table Top Repairs and Indian Wells Glass & Mirror l Palm Desert Replacements Indio Emergency Medical Group IPalm Desert I Drug Screen location for new hires Inside Plants I Palm Springs, CA I Holiday Decor/Plant Arrangements IMarshalls Fashion Cleaners jPalm Desert, CA I Linen laundry service. Potential Linen Rental Mission Uniform and Laundry I Palm Springs, CA I Linen laundry service. Linen Rental JOMNI Concepts I Vista, CA jAirwall Reserve Interactive Delafield, WI lWeb-based Event Tracking Software lRW Replacement China, Glass, Silver and other Smith & Co. lSan Diego, CA Kitchen Equipment Shamrock Phoenix, AZ Gloves, Plastic Cups & various kitchen supplies. l Suppliers of Audio/Visual and sound equipment Show Factory Palm Springs for special events. Supplier of party equipment rentals for special events (chairs, tables, tenting, flooring, heating, Signature Party Rentals Indio, CA lighting, specialty linen) Sysco San Diego, CA Gloves, Plastic Cups & various kitchen supplies. The Patio Place Palm Desert I Umbrellas & Other Outdoor Furniture Ij I The Printing Place jPalm Desert, CA Letterhead, business cards printing service and rental for aprons, towels and Unifirst l Ontario, CA lLinen Mats. US Foods lCorona, CA Gloves, Plastic Cups & various kitchen supplies. JULINE jPleasant Prairie, WI jBox Lunch Box Supplier Vela Sales IPomona, CA Chair, table and cushion replacement for patio. IYousef Shell Service I Palm Springs I Propane Tank Pickup & Delivery FACILITIES MAINTENANCE OPERATING EXPENSE VENDORS UNDER $25,000 VENDOR NAME LOCATION DESCRIPTION OF PRODUCTS AND SERVICES AA Equipment Indio. CA Small Tool and Equipment Rentals Airtek Azusa, CA Duct Cleaning At Miller & Sons Cathedral City, CA Roofing Consulting and Repairs All Valley BBC, Spa & Fireplace Indio. CA Fireplaces AMS Security Palm Desert, CA Security Service & Maintenance Aramark Riverside, CA Uniforms I Bright and Clean Palm Desert, CA Window Cleaning Brudwk Palm Desert, CA Electncal Contractor ICED Palm Desert, CA Electncal Supply House I Cmtas Ontano, CA Uniforms I Club Intrawest Palm Desert, CA Shared Secunty Guard Service with Boyd Security Commercial Lighting Industries Indio, CA lighting Supply House Compass Painting Palm Desert. CA Painters Comtech Corona, CA Bailing Wee Contract Decor Inc Thousand Palms,CA Blinds & Shades ICornerStone Kitchen Equipment Palm Desert, CA Kitchen Equipment Davis Reed Construction, Inc La Qwnta, CA General Contractor Desert Air HVAC Desert Electric Supply Palm Desert. CA Electrical Supply House Desert Fire Extinguisher Company Inc Palm Springs, CA Extinguisher/Hoods Desert Fireplaces & BBQ's Palm Desert. CA Fireplace Repair and Parts DFC Palm Desert, CA Flooring Distintrve Floor Care Palm Desert, CA Carpet Cleaning and Flooring Edward Don Supplies I Ferguson Indio, CA Plumbing Supply House !Frazee Paints Palm Desert. CA Supply house .Fulton Distributors Coachella CA Chemicals & Misc Suppilies Gatt Construction Palm Desert. CA Painters .GEM Mechanical Palm Desert. CA HVAC Contractor/Kitchen Equipment Genos Overhead Doors & Gates Palm Springs. CA Door Repair ,Grainger Thousand Palms, CA Supplies Greenlde Building Services Inc. Rancho Cucamonga. CA Roofing Consulting and Repairs Hammer Pumping Grease Trap Mamteance and Pumping Hathway & Sons Palm Desert. CA Supply house Home Depot Palm Desert. CA Miscellaneous repair parts • JackSons Desert Hot Springs. CA Hot Water Pressure Washing Kincade Industries Thousand Palms "Plumbing Lawson Palm Springs, CA Cleaning Chemicals j Lock Shop Palm Desert. CA Locks, Keys Safes Mainlenace, Repairs & Replacements I Lowes Desert Stores Miscellaneous repair parts Magik Door & Glass Cathedral City, CA Window & Mirror Repair, Window Cleaner Maple Leaf Plumbing Palm Desert, CA Plumbing Repairs Moreno Painting Thousand Palms, CA Painting MicroCool Service Palm Springs, CA Maintencance on MlctoCool System I NAPA Palm Desert, CA Supplies IOn The Fly Thousand Palms, CA Exterminators 'Pacific Compactor Corporation Anaheim, CA Compactors Patton Door & Gates Palm Springs, CA Door Repair Penta Palm Desert, CA General Contractor Pest Control Solutions Cathedral City. CA Bug Exterminator I Pied Piper Fireplaces Palm Desert, CA lFireplace Repair and Parts Pignx Westminster, CA I ird Deterrent Product Primer One Coating Desert Hot Springs, CA Painting Pro Clean Phoenix. AZ (Chemicals & Misc Suppilies Quality Assured San Marcos, CA (Kitchen Equipment ,Richken Painting Palm Desert. CAPainters S & G Pumping Palm Desert. CA (Grease Trap Mainteance and Pumping ,Seven Supply I Palm Desert. CA Plumbing Supply House jShamrock ISalton City. CA (Small Tool and Equipment Rentals Shermin Williams IPaIm Desert CA Paint Supply So - Cal ( Palm Desert, CA ( Electrical Contractor Solution Group San Diego. CA (Supply house . Southwest Plumbing Palm Desert, CA Plumbing Repairs Specialty Cooling Inc Fountain Valley. CA HVAC /Kitchen Equipment Spnngs Painting IPalm Desert, CA Painting SSD Systems (Anaheim. CA I ecurily system monitoring for maintenance department State Chemical (Manhattan Beach, CACleaning Chemicals SWB Southwest Boulders & Tile Indio CA Supply house The Furniture Doctor ( Palm Springs, CA ICarpet and Furniture Repair •The Works Palm Springs. CA I Floor Contactor Tifco Industries Houston, TX Cleaning Chemicals and supplies Tony Thomas Marble Care Palm Desert. CA Stamped concrete staining Tri Dim IChino, CA Filters and Duct Cleaning j United Brothers Concrete IPelm Desert, CA IConcrete Contractor I United Rentals I Cathedral City. CA I Small Tool and Equipment Rentals I US Foods I7 IChemticals & Misc Supplies I VBI Doors Indio. CA Door Repair I Western Pacific Palmdale. CA Roofing Consulting and Repairs !Williams Tile Inc Cathedral City, CA Marble and Granite GOLF OPERATIONS OPERATING EXPENSE VENDORS UNDER $25,000 VENDOR NAME lcomtix LOCATION DESCRIPTION OF PRODUCTS AND SERVICES Toronto, CAN Golf Bag Claim Tickets Ecolab St. Paul, MN Laundry Detergent Electric Car Distributor Rancho Mirage, CA Fleet Car Maintenance and Warranty Work Fore Par Golf Equipment Buena Park, CA Misc. Range Equipment Fulton Distributors Coachella, Ca Cups, Laundry Soap, and Bleach G.E. Mobile Water San Francisco, CA Cart Washing Ionic Machine & Service Global Tour Golf Vista, Ca Tees, Pencils and Ball Markers IGolfswitch Scottsdale, Az Online Tee Time Booking Engine JGPS Industries, Inc. Bradenton, FI GPS System Mainentance Agreement lHornungs Golf Fond du Lac, WI Tees, Pencils Hoy's Towel Scent Red Lodge, MT Scented Oil for towels JJ&F Manufacturing Chino, CA Range Equipment / Furnishings IM.R. Nyren Company Northbrook, IL Cart Towels - Through Kemper Purchasing program Prestwick Golf Course Equip Sussex, WI Misc. Range Equipment SCGA Studio City, Ca Souther California Golf Assoc. for customer handicaps Southland Printing Co. Shreveport, LA Valet Tickets ISysco Systems San Diego, CA Cups, Laundry Soap, and Bleach The Gift Box Carlstadt, NJ Gift Bags, Boxes, Wrapping Paper Western Golf Thousand Palms, CA Misc Range Equipment, Tees, Pencils, Ball Markers GENERAL & ADMINISTRATIVE OPERATING EXPENSE VENDORS UNDER $25,000 VENDOR NAME LOCATION DESCRIPTION OF PRODUCTS AND SERVICES 4 Imprint Oshkosh, WI personalized promotional items JADP Roseland, NJ payroll processing Arrowhead Water Louisville, KY Bottled water delivery California Chamber of Commerce Sacramento, CA Human resources materials Coachella Valley Printing Indio, CA Letterhead, business cards printing Deluxe for Business Shoreview, MN Deposit bags for Union Bank/Garda pick up (Desert Business Machines Palm Desert, CA Office Printer Repairs Desert Urgent Care Indio, CA Drug screenings EDD State of California Sacramento, CA Required employment pamphlets Federated Telephone Chokio, MN Telephones for clubhouse Fitzgerald & Mule Palm Springs, CA attorneys for sexual harrassment training Garda Pasadena, CA Union Bank armored pick-up and delivery ID Card Group Sacramento, CA Office supply for ID card printer ribbons ID Edge Louisville, CO Office supply for ID card printer ribbons ID Wholesaler Chanhassen, MN Office supply for ID card printer ribbons Inside Plants Palm Springs, CA Holiday D6cor/Plant Arrangements Integrated Business Sys, Inc. Richmond, VA POS Software Maintenance & Support Agreement John's Flags and Poles Riverside, CA US, California and COPD flags JMailQuick Houston, TX Postage Meter Ink Catridges Name Badge.com Cooper City, FL custom made name badges National Pen (Pens.com) I Shelbyville, TN Office supplies - pens for clubhouse INEBS.com JGroton, MA Deposit bags for Union Bank/Garda pick up Office Max I Desert Stores Office supplies IOff icedepot.com I online/Desert Stores Office Supplies Pitney Bowes I Pittsburgh, PA Postage meter Plotkin Group JCarlsbad, CA Pre -employment testing materials POS Paper.com IJacksonville, FL Office supplies - printer rolls for golf shop POS Supply.com I Danvers, MA I Office supplies - printer rolls for golf shop Powers Awards IPalm Desert, CA JAwards and name badge engraving Printer Accessories Bradenton, FL I Postage Meter Ink Catridges �Printwo rks Palm Desert, CA I Letterhead, business cards printing IRalphs Grocery Store Palm Desert, CA lemployee incentive/rewards cards RES Communications Highland, CA ITelephones for clubhouse Scent Air Technoligies ICharlotte, NC I pleasant fragrances/scents in the lobby & golf shop Secure Products lHillside, IL (Deposit bags for Union Bank/Garda pick up Shred -it I Corona, CA ISensitive document shredding Staples I Palm Desert, CA I Office supplies Sure Save Storage I Palm Desert, CA loffsite Accounting and Equipment Storage The Cawley Company IManitowoc, WI I name tags The Desert Sun Palm Springs, CA subscription and job listings The Printing Place Palm Desert, CA ,Letterhead, business cards printing The Promo Hut Brooklyn, NY I Office supplies - pens for clubhouse IThemeworks JPalm Springs, CA I Holiday decoration installation Thermal Paper direct IMahwah,NJ loffice supplies - printer rolls for golf shop VIP Urgent Care JPalm Desert, CA (Drug screenings Weil Institute of Critical Care I Rancho Mirage, CA I Safety training CPR AED, etc Zebra Technologies 1111inois Irepair and maintenance of golf shop card printer