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HomeMy WebLinkAboutRes 2016-57 to 59 - 2016 General Municipal ElectionCITY OF PALM DESERT CITY CLERK DEPARTMENT STAFF REPORT REQUEST: APPROVAL OF ACTIONS RELATIVE TO THE 2016 GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF PALM DESERT ON TUESDAY, NOVEMBER 8. SUBMITTED BY DATE: CONTENTS Recommendation Rachelle D. Klassen, City Clerk June 30, 2016 • Staff Report • Resolution No. 2016 - 57 - Calling the Election • Resolution No. 2016 - 58 - Requesting Consolidation with the County Election Department for the Statewide General Election in November 2016 • Resolution No. 2016 - 59 - Adopting Regulations for Candidates' Statements • Letter from Riverside County Registrar of Voters • November 8, 2016, Municipal Election Calendar Waive further reading and adopt: 1) Resolution No. 2016 - 57, calling for the holding of a General Municipal Election to be held on Tuesday, November 8, 2016, for the election of certain officers as required by the provisions of the Laws of the State of California and the Charter of the City of Palm Desert. 2) Resolution No. 2016 - 58, requesting the Board of Supervisors of the County of Riverside to consolidate a General Municipal Election to be held on Tuesday, November 8, 2016, with the Statewide General Election to be held on the date pursuant to §10403 of the Elections Code. 3) Resolution No. 2016 - 59, adopting regulations for candidates for elective office pertaining to candidates' statements submitted to the voters at an Election to be held on Tuesday, November 8, 2016. Strategic Plan Obiective This request represents routine conduct of the City's municipal affairs; there is no specific Strategic Plan Goal associated with it. Staff Report - Actions for the 2016 General Municipal Election June 30, 2016 Page 2 Backaround Pursuant to California Elections Code §§ 330, 10002, 10403.5, and 13307, and by June 30, 2016, in order to consolidate with the County of Riverside, the City of Palm Desert must adopt certain resolutions for its November 2016 General Municipal Election. The aforementioned resolutions call for the Election, request the County Elections Department to provide services and consolidate it with the Statewide General Election, and adopt regulations concerning candidates' statements therefor. Adoption of the three recommended resolutions is, therefore, requested in order to begin the process of conducting the 2016 Election for three (3) Members of the City Council each for the full term of four (4) years. The Candidate Nomination Period begins July 18 and runs through August 12. Funds for the Election have been requested in the FY 2016-2017 City Financial Plan, General Fund Account Nos. 1104114-4XXXXXX, which is subject to approval during the Public Hearings portion of this meeting. Fiscal Impact There is no fiscal impact specifically for calling the 2016 Palm Desert General Municipal Election. Once the Election is certified and the elected Councilmembers are seated shortly thereafter, the Riverside County Registrar of Voters will issue an invoice for its services in consolidating the City's Election with the Statewide General. Cost of the 2014 General Municipal Election in total was $65,159, which included seven (7) candidates and two (2) municipal measures (G and H). In 2012 and prior years, elections have averaged around $50,000 each. Submitted by: Reviewed: Ra helle D. Klassen, C, City Clerk anet . Moore, Director of Finance & Ho sing/City Treasurer Approved: W J stin McCarthy, Inter City Manager rdk Attachments (as noted) H IWPdatalWPDOCSIELECTIOMElect on 201612016-Staff Reports116 staff report -calling elect wpd RESOLUTION NO. 2016 - 57 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2016, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA AND THE CHARTER OF THE CITY OF PALM DESERT WHEREAS, under the provisions of the laws of the State of California and the Charter of the City of Palm Desert, a General Municipal Election shall be held on Tuesday, November 8, 2016, for the election of Municipal Officers. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of the laws of the State of California and the Charter of the City of Palm Desert, there is called and ordered to be held in the City of Palm Desert, California, on Tuesday, November 8, 2016, a General Municipal Election for the purpose of electing three (3) Members of the City Council for the full term of four (4) years. SECTION 2. That the ballots to be used at the Election shall be in form and content as required by law. SECTION 3. That the City Clerk is authorized, instructed, and directed to coordinate with the County of Riverside Registrar of Voters to procure and furnish any and all official ballots, notices, printed matter, and all supplies, equipment, and paraphernalia that may be necessary in order to properly and lawfully conduct the Election. SECTION 4. That the polls for the Election shall be open at seven o'clock a.m. of the day of the Election and shall remain open continuously from that time until eight o'clock p.m. of the same day when the polls shall be closed, pursuant to Elections Code § 10242, except as provided in § 14401 of the Elections Code of the State of California. SECTION 5. That in all particulars not recited in this Resolution, the Election shall be held and conducted as provided by law for holding municipal elections. SECTION 6. That notice of the time and place of holding the Election is given, and the City Clerk is authorized, instructed, and directed to give further or additional notice of the Election, in time, form, and manner as required by law. RESOLUTION NO. 2016 - 57 SECTION 7. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. SECTION 8. The City Council authorizes the City Clerk to administer said Election and all reasonable and actual Election expenses shall be paid by the City upon presentation of a properly submitted bill. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Palm Desert, California, at its adjourned regular meeting held on the 30th day of June, 2016, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA ROBERT A. SPIEGEL, MAYOR F RESOLUTION NO. 2016 - 58 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2016, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO § 10403 OF THE ELECTIONS CODE WHEREAS, the City Council of the City of Palm Desert, California, called a General Municipal Election to be held on Tuesday, November 8, 2016, for the purpose of the election of three (3) Members of the City Council for the full term of four (4) years; and WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General Election to be held on the same date and that within the City, the precincts, polling places, and Election officers of the two Elections be the same, and that the County Election Department of the County of Riverside canvass the returns of the General Municipal Election, and that the Election be held in all respects as if there were only one Election. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of § 10403 of the Elections Code, the Board of Supervisors of the County of Riverside is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General Election on Tuesday, November 8, 2016, for the purpose of the election of three (3) Members of the City Council for the full term of four (4) years. SECTION 2. That the County Election Department is authorized to canvass the returns of the General Municipal Election. The Election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. The Election will be held and conducted in accordance with the provisions of law regulating the Statewide or Special Election. SECTION 3. That the Board of Supervisors is requested to issue instructions to the County Election Department to take any and all steps necessary for the holding of the consolidated election. SECTION 4. That the City of Palm Desert recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs. RESOLUTION NO. 2016 - 58 SECTION 5. That the City Clerk is hereby directed to file a certified copy of this Resolution with the Board of Supervisors and the County Election Department of the County of Riverside. SECTION 6. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Palm Desert, California, at its adjourned regular meeting held on the 30th day of June, 2016, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA ROBERT A. SPIEGEL, MAYOR 2 RESOLUTION NO. 2016 - 59 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES' STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2016 WHEREAS, § 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate's statement. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. GENERAL PROVISIONS. That pursuant to § 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Palm Desert, California, on Tuesday, November 8, 2016, may prepare a candidate's statement on an appropriate form provided by the City Clerk. The statement may include the name, age, and occupation of the candidate and a brief description of no more than 200 words of the candidate's education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in typewritten form in the Office of the City Clerk at the time the candidate's nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period. SECTION 2. FOREIGN LANGUAGE POLICY. A. Pursuant to the Federal Voting Rights Act, candidates' statements will be translated into all languages required by the County of Riverside. The County is required to translate candidates' statements into the following languages: Spanish. B. The County will print and mail sample ballots and candidates' statements to all voters in English. The County will mail separate sample ballots and candidates' statements in Spanish to only those voters who are on the County voter file as having requested a sample ballot in Spanish. The County will make the sample ballots and candidates' statements in the required languages available at all polling places, on the County's website, and in the Election Official's Office. RESOLUTION NO. 2016 - 59 SECTION 3. PAYMENT. A. Translations: 1. The candidate shall be required to pay for the cost of translating the candidate's statement into any required foreign language as specified in (A) and/or (B) of Section 2 above, pursuant to Federal and/or State Law. B. Printing: 1. The candidate shall be required to pay for the cost of printing the candidate's statement in English in the main voter pamphlet. 2. The candidate shall be required to pay for the cost of printing the candidate's statement in a foreign language required in (A) of Section 2 above, in the main voter pamphlet. The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidates' statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voters' pamphlet. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the City Clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid, depending on the final actual cost. In the event of underpayment, the City Clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the City Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within a reasonable amount of time after the election. SECTION 4. MISCELLANEOUS. A. All translations shall be provided by professionally certified translators. B. The City Clerk shall allow underlining, capitalization, indentations, bullets, leading hyphens to the same extent and manner as allowed in previous City elections. C. The City Clerk shall comply with all recommendations and standards set forth by the California Secretary of State regarding occupational designations and other matters relating to elections. SECTION 5. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the sample ballot package. SECTION 6. That the City Clerk shall provide each candidate or the candidate's representative a copy of this Resolution at the time nominating petitions are issued. SECTION 7. That all previous resolutions establishing City Council policy on payment for candidates' statements are repealed. 2 RESOLUTION NO. 2016 - 59 SECTION 8. That this Resolution shall apply only to the election to be held on Tuesday, November 8, 2016, and shall then be repealed. SECTION 9. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Palm Desert, California, at its adjourned regular meeting held on the 30th day of June, 2016, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA ROBERT A. SPIEGEL, MAYOR 3 REBECCA SPENCER Registrar of Voters REGISTRAR OF VOTERS COUNTY OF RIVERSIDE June 6, 2016 Rachelle Klassen City of Palm Desert 73510 Fred Waring Drive Palm Desert, CA 92260 Dear Ms. Klassen: ART TINOCO Assistant Registrar of Voters In preparation for your upcoming November 8, 2016 General Municipal Election, we are providing the following information: 11 ELECTION CALENDAR: For your review. We will be having a candidate filing seminar on June 27, 2016 to answer your questions and to coordinate the procedures involved in the conduct of the election. ! MUNICIPAL INFORMATION FORM: Complete and return this form to us as soon as it is approved at your council meeting. Your resolutions and municipal information form must be filed in our office by July 1, 2016. IVA ESTIMATED COST OF THE CANDIDATE STATEMENT. The estimated cost of the candidate statement for your jurisdiction is $500. Please note that this is only an estimate. Candidates may receive a bill or refund for the difference depending on how many candidates actually file a candidate statement. # CANDIDATE STATEMENT FORMATTING FORM: Complete and return this form to us by July 1, 2016. Please note the date of the nomination seminar and mark your calendar. At the seminar, we will issue the nomination material and review the procedures for issuing the documents. We will also discuss new legislation which concerns municipal elections. If you have any questions, please feel free to call Leticia Flores at (951) 486-7212. co Sincerely, u aor CO REBECCA SPENCER Registrar of Voters >v,� eq� v W a By —J = Leticia Flores Elections Coordinator Eealosures 2724 Gateway Drive 1 Riverside, CA 92507-0918 (951) 486-7200 1 TTY (951) 697-8966 1 FAX (951) 486-7272 www.voteinfo.net Page 1 GENERAL MUNICIPAL ELECTION NOVEMBER 8, 2016 (E.C. §§ 1301, 9200 et seq., 10002, 10100 et seq.) The materials contained in this calendar represent the research and opinions of the staff at the Riverside County Registrar of Voters. The contents of this calendar and any legal interpretations contained herein are not to be relied upon as being correct either factually or as legal opinion. Reliance on the content without prior submission to and approval of your appropriate public counsel is at the reader's risk. Please call (951) 486-7200 if you have any questions or comments or visit our website at www.voteinfo.net. Thank you. ADOPT RESOLUTION CALLING ELECTION (E.C. §§ 330, 10002, 10403.5, 13307) July 1 City Council By this suggested date adopt resolutions regarding the following: (130) N Ordering election including incumbents and offices to be filled. M Requesting Registrar of Voters to conduct election. It Regulations whether candidates or city will pay for candidate statements. July 1 BOUNDARY CHANGES (E.C. § 12262) (130) City Council Suggested last day boundary changes may be made for this election. PUBLISH NOTICE OF ELECTION (E.C. § 12101; G.C. §§ 6060, 6061) July 4 Publish Notice of Election one time between these dates. The notice will — July 18 City Clerk include date and time of election, nomination deadline, the offices to be (127 — 113) filled, and hours the polls will be open. The Notice is to be published in a newspaper of general circulation published in the City. Federal law requires publication to be made in English and Spanish. Registrar of INDEPENDENCE DAY (CO. ORD. 358.8) July 4 Voters The Registrar of Voters office will be closed. LAST DAY TO ADOPT REGULATIONS REGARDING CANDIDATE July 11 City Council / STATEMENTS (E.C. § 13307) (120) City Clerk Last day for local agency to adopt or amend regulations regarding charges for printing candidate's statement. NOMINATION PERIOD (E.C. §§ 10220, 10224, 13107, 13307, 13309, 13311; G. C. §§ 36503, 87201 et seq.) July 18 — Between these dates candidates may take out and file nomination papers August 12 Candidates / with the City Clerk during normal business hours as posted. The ballot (113 — 88) City Clerk designation worksheet must be filed at the same time as the Declaration of Candidacy. Candidate statements must be filed at the same time nomination petitions are filed. Statements are confidential until the deadline for filing has passed. Statement of Economic Interest must be filed by the final filing date. Page 2 GENERAL MUNICIPAL ELECTION NOVEMBER 8, 2016 (E.C. §§ 1301, 9200 et seq., 10002, 10100 et seq.) CODE OF FAIR CAMPAIGN PRACTICES (E.C. § 20400 et seq.) July 18 — Candidates / At the time a candidate is issued nomination papers, the City Clerk shall August 12 City Clerk issue the Code of Fair Campaign Practices. The City Clerk shall inform the (113 — 88) candidate that filing the code is voluntary. The code may be filed any time prior to the election and is available for public inspection until 30 days after the election. LAST DAY TO FILE NOMINATION PAPERS AND/OR WITHDRAW (E.C. § 10220 et seq.; G. C. § 87207 et seq.) Nomination papers and candidate statements must be filed no later than this August 12 Candidates / date. Candidates may withdraw their nomination until the close of the (88) City Clerk nomination period. It PUBLIC EXAM PERIOD (E.C. § 13313) There will be a 10 day exam period for Candidate Statements filed. The period will be held August 13 thru August 22. ORDINANCE/MEASURE (E.C. §§ 9222, 9223, 13247) August 12 Last day for a copy of the ordinance or measure to be submitted to the (88) City Clerk Registrar of Voters if a measure is to be included on the ballot. A copy shall be made available to any voter. The statement of all measures submitted to the voters shall be abbreviated on the ballot. The statement shall contain not more than 75 words for each measure to be voted on. PUBLISH NOTICE OF ELECTION (E.C. §12111; G.C. §§ 6060, 6061) The City Clerk shall publish a notice of election as soon as possible pursuant to section 12111 of the California Elections Code. A synopsis of the August 12 City Clerk measure(s) shall be included in the publication. Government Code § 6061 (88) requires the notice to be published once. The last day to submit arguments to the City Clerk should also be included in the notice. The City Clerk shall consolidate the notice of election and the notice of measure to be voted on into one notice if the measure was placed on the ballot before the notice of election is published. WITHDRAW CANDIDATE STATEMENTS (E.C. § 13307) August 13 Candidates / Last day to withdraw candidate statements, unless there is an extension of (87) City Clerk the nomination period. Withdrawal of candidate statements must be in writing to the City Clerk. Page 3 GENERAL MUNICIPAL ELECTION NOVEMBER 8, 2016 (E.C. §§ 1301, 9200 et seq., 10002, 10100 et seq.) EXTENSION OF NOMINATION PERIOD (E. C. § 10225) If nomination papers for an incumbent officer of the city are not filed by the 88th day before the election, during normal business hours, as posted, the voters shall have until the 83rd day before the election during normal business hours, as posted, to nominate candidates other than the person August 17 Candidates I who was the incumbent on the 88th day, for that incumbent's elective office. (83) City Clerk This is not applicable where there is no incumbent eligible to be elected. If this section is applicable, a candidate may withdraw his or her declaration of candidacy until the 83rd day before the election. V3 PUBLIC EXAM PERIOD (E.C. § 13313) There will be a 10 day exam period for Candidate Statements filed. The period will be held August 18 thru August 27. LAST DAY TO WITHDRAW MEASURE (E.C. § 9605) August 17 City Council Whenever a legislative body has ordered that a measure be submitted to the (83) voters of any jurisdiction at an election, the order of election shall not be amended or withdrawn after this date. INSUFFICIENT NOMINEES -POSSIBLE PROCEDURES (E.C. § 10229) If on this date no one or only one person has been nominated, the officer conducting the election shall inform the governing body that it may, at a regular meeting or special meeting held before the election, adopt one of the following: 1. Appoint the person who was nominated. 2. If no one has been nominated, appoint any eligible elector. 3. Hold the election. August 17 City Clerk I The provisions of this section shall not apply if, at the regularly scheduled (83) City Council municipal election, more than one person has been nominated to another city office to be elected on a citywide basis or, a city measure has qualified and is to be submitted to the voters at that municipal election. PUBLISH NOTICE OF FACTS (G.C. § 6061) The City Clerk shall publish a notice of the facts described in this section and the courses of action available. After the fifth day following the date of publication, the City Council may make the appointment or direct an election to be held. RANDOMIZED ALPHABET (E. C. § 13112) August 18 Secretary of (82) State On this date the Secretary of State shall conduct a drawing of the alphabet for determining the order of candidate's names on the ballot. Page 4 GENERAL MUNICIPAL ELECTION NOVEMBER 8, 2016 (E.C. §§ 1301, 9200 et seq., 10002, 10100 et seq.) WITHDRAW CANDIDATE STATEMENTS (EXTENSION) (E.C. § 13307) August 18 (82) Candidates / In the event there is an extension of the nomination period, candidates may City Clerk have until this date to withdraw their candidate's statement. Withdrawal of candidate statements must be in writing to the City Clerk. SUBMIT NAMES OF CANDIDATES TO REGISTRAR OF VOTERS (E.C. § 10403) August 19 City Clerk (81) Last day to submit to the Registrar of Voters names and ballot designations of candidates as they are to appear on the ballot. The Certified List should be submitted in alphabetical order by office. PUBLISH NOMINEES (E.C. § 12110) August 22 (78) City Clerk Suggested date to publish candidate's names in the random order that they will appear on the ballot, and the respective offices for which they have been nominated. IMPARTIAL ANALYSIS OF MEASURE (E.C. § 9280) The governing body may direct the City Clerk to transmit a copy of the measure to the City Attorney. Suggested date for City Attorney to prepare and submit analysis of measure showing the effect it will have on the existing law, etc., if so directed by the governing body. The analysis shall include a statement indicating whether the measure was placed on the ballot by petition signed by the requisite number of voters or by the governing body of August 22 City Attorney / the city. The analysis shall be printed in the ballot pamphlet preceding the (78) City Clerk arguments. The impartial analysis shall not exceed 500 words. In the event the entire text of the measure is not printed on the ballot or in the voter information portion of the sample ballot, there shall be immediately below the impartial analysis a statement notifying voters that they may obtain a copy of the ordinance or measure by calling the City Clerk's office and requesting one. IM PUBLIC EXAM PERIOD (E.C. § 9295) There will be a 10 day exam period from August 23 thru September 1. LAST DAY TO FILE ARGUMENTS (E. C. §§ 9282, 9283, 9286) Suggested last date to file arguments with the City Clerk regarding any Proponents / measure to be on the ballot. Arguments shall not exceed 300 words and August 22 shall be accompanied by a Statement of Authors form. No more than five (78) Opponents / authors may sign the statement. City Clerk to forward a file copy of the City Clerk arguments to the Registrar of Voters. M PUBLIC EXAM PERIOD (E. C. § 9295) There will be a 10 day exam period from August 23 thru September 1. Page 5 GENERAL MUNICIPAL ELECTION NOVEMBER 8, 2016 (E.C. §§ 1301, 9200 et seq., 10002, 10100 et seq.) INSUFFICIENT NOMINEES — ACTION BY GOVERNING BODY (E.C. § 10229) If by the 751h day before the municipal election, no person has been appointed August 25 to office pursuant to E.C. § 10229, the election will be held. (75) City Council Notwithstanding Chapter 1 (commencing with Section 8600) of Division 8 or any other provision of the law to the contrary, if the governing body of the city makes an appointment pursuant to E.C. § 10229, the City Clerk shall not accept for filing any statement of write-in candidacy, which is submitted after appointment. LAST DAY TO FILE REBUTTALS TO ARGUMENTS (E.C. § 9285) Suggested last date for authors of primary arguments to file rebuttals to Proponents / arguments with the City Clerk. Rebuttals are limited to 250 words. Sept. 1 Opponents / (68) City Clerk NOTE: Rebuttals only apply when the legislative body has adopted provisions pursuant to E.C. § 9285 M PUBLIC EXAM PERIOD (E.C. § 9295) There will be a 10 day exam period from September 2 thru September 11. Registrar of LABOR DAY (CO. ORD. 358.8) Sept. S Voters The Registrar of Voters office will be closed. FIRST DAY NOMINATION PAPERS FOR WRITE-IN CANDIDACY WILL BE AVAILABLE (E.C. § 8600 et seq.) Sept.12 Candidates I Any qualifying person wishing to file as a write-in candidate may pick up (57) City Clerk nomination papers beginning on this date. Papers must be filed with the City Clerk no later than 14 days prior to election day. Write-in candidates must also file Statement of Economic Interest and campaign disclosure statements. Sept. 13 Registrar of ORDER PRINTING OF ELECTION MATERIAL (E.C. §§ 9295, 13313) (56) Voters Suggested date to prepare copy for printer and order ballots. FILING PERIOD FOR FIRST PRE -ELECTION CAMPAIGN DISCLOSURE Sept. 25 — Candidates I STATEMENT (G. C. §§ 84200.5, 84200.8) Sept. 29 Committees / Filing period for 1st pre -election campaign statement covers transactions (44 - 40) City Clerk through September 24. Statements must be sent by personal delivery or first class mail. Page 6 GENERAL MUNICIPAL ELECTION NOVEMBER 8, 2016 (E.C. §§ 1301, 9200 et seq., 10002, 10100 et seq.) SATELLITE LOCATION PRESS RELEASE (E.C. § 3018) Notice of satellite locations shall be made by the elections official by the issuance of a general news release, issued not later than 14 days prior to voting at the satellite location, except that in a county with a declared Sept. 26 Registrar of emergency or disaster, notice shall be made not later than 48 hours prior to (43) Voters voting at the satellite location. The news release shall set forth the following information: 95 The satellite location or locations. It The dates and hours the satellite location or locations will be open. ft A telephone number that voters may use to obtain information regarding vote -by -mail ballots and the satellite locations. MAIL SAMPLE BALLOTS AND OTHER ELECTION MATERIALS TO Sept. 29 — Registrar of VOTERS (E. C. §§ 9223, 9280 et seq., 13303, 13307, G. C. § 57148) Oct. 29 Voters (40 —10) Between these dates the Registrar of Voters shall mail a sample ballot to each voter, who is registered at least 29 days prior to the election. Registrar of COLUMBUS DAY (CO. ORD. 358.8) Oct. 10 Voters The Registrar of Voters office will be closed. MAILED BALLOT PRECINCTS (E. C. §§ 3005, 3010, 3017, 3018, 3020) Oct. 10 Registrar of Approximate date to mail notices to voters in mailed ballot precincts, send (29) Voters official ballot and election material. Mail ballot precincts have less than 250 voters. Ballots must be postmarked on or before election day and received by the elections official within three days after election day to be counted. (E.C. § 3020, 4103) PRECINCTS, POLLING PLACES & ELECTION OFFICERS (E.C. §§ 12280 et seq., 12300 et seq.) Oct. 10 Registrar of (29) Voters Last day for Registrar of Voters to establish polling places and appoint election officers for this election. Immediately following appointment, the Registrar shall mail appointment notices to election officers. PUBLISH POLLING PLACES & CENTRAL COUNTING PLACE (E.C. §§ Oct. 10 — Registrar of 12105, 12109) Oct .29 Voters (29-10) Suggested date to publish polling places. The notice will include the hours that the polls will be open and a Notice of Central Counting Place. Oct. 10 — VOTE -BY -MAIL BALLOT APPLICATIONS (E.C. §§ 3001, 3006, 3021, 3200) Nov. 1 Registrar of (29 �) Voters Applications for Vote -by -Mail ballots may be made in person or by mail during this time frame. VOTE -BY -MAIL PROCESSING PUBLIC NOTICE (E.C. § 15104) Oct. 21 Registrar of The elections official shall notify vote -by -mail voter observers and the public Voters at least 48 hours in advance of the dates, times, and places where vote -by - mail ballots will be processed and counted. Page 7 GENERAL MUNICIPAL ELECTION NOVEMBER 8, 2016 (E.C. §§ 1301, 9200 et seq., 10002, 10100 et seq.) FILING PERIOD FOR SECOND PRE -ELECTION CAMPAIGN DISCLOSURE Oct. 23 — Candidates / STATEMENT (G. C. §§ 84200.5, 84200.8) Oct. 27 Committees I (16 —12) City Clerk Filing period for 2"d pre -election campaign statement covers transactions through October 22. Statements must be sent by personal delivery or guaranteed overnight service. Oct. 24 Registrar of CLOSE OF REGISTRATION (E.C. §§ 2106, 2107) (15) Voters Last day to register or transfer registration for this election. COLLECTION CENTERS PUBLIC NOTICE (E.C. § 15260) Oct. 24 Registrar of (15) Voters In establishing a collection center, the elections official may designate a group of precincts which the center shall serve and this designation shall be available for public inspection no later than 15 days before the election. FILE DECLARATION OF WRITE-IN CANDIDACY (E.C. §§ 8600 et seq., Oct. 25 Candidates / City 15340 et seq.) (14) Clerk Last day for write-in candidates to submit their write-in nomination papers including petitions to the City Clerk. PROCESS BALLOTS (E. C. § 15101 et. seq.) Oct. 25 Registrar of Voters When ballots are to be counted by computer, the Registrar of Voters may begin processing ballots 10 business days prior to the election. No count may be made until after the polls close on election day. POSTELECTION OFFICERS & POLLING PLACES (E. C. § 12105.5) Oct. 25 — Registrar of Not less than one week before the election, the elections official shall post a Nov. 1 list of all current polling places and a list of election officers appointed by the Voters (14 — 7) 15th day before the election. The elections official shall post this list in his or her office and on his or her Web site. The list shall remain posted for 30 days after completion of the canvass. LIST OF VOTERS AND POLLING PLACE INFORMATION Oct. 31 Registrar of (8) Voters Approximate date that Registrar of Voters will provide list of voters to City Clerk with polling place information. LOGIC AND ACCURACY TESTING (E.C. § 15000) Nov. 1 (7) Registrar of No later than seven days prior to any election, the elections official shall Voters conduct a test or series of tests to ensure that every device used to tabulate ballots accurately records each vote. MANUAL TALLY PUBLIC NOTICE (E.C. § 15360) Nov. 4 Registrar of The manual tally shall be a public process, with the official conducting the (4) Voters election providing at least a five day public notice of the time and place of the manual tally and of the time and place of the selection of the precincts to be tallied prior to conducting the tally and selection. Page 8 GENERAL MUNICIPAL ELECTION NOVEMBER 8, 2016 (E.C. §§ 1301, 9200 et seq., 10002, 10100 et seq.) ® ELECTION DAY Nov. 8 VOTE Voted ballots must be received by the elections official no later than the close of the polls on election day or be postmarked on or before election day and received no later than three days after election day to be counted. (E.C. § 3020, 4103) Nov.10 Registrar of CANVASS ELECTION RETURNS (E.C. §§ 10260 et seq., 15301 et seq.) (+2) Voters Registrar of Voters shall commence the official canvass on this day. ONE PERCENT MANUAL TALL Y (E. C. § 15360) Nov. 11 — Registrar of Dec.8 Voters During the Official Canvass the Elections Official shall conduct a public +(3 — 30) manual tally in 1 percent of the precincts chosen at random by the elections official Registrar of VETERANS DAY (CO. ORD. 358.8) Nov.11 Voters The Registrar of Voters office will be closed. Nov. 24 — Registrar of THANKSGIVING DAY/DAYAFTER THANKSGIVING (CO. ORD. 358.8) Nov. 25 Voters The Registrar of Voters Office will be closed. POSTELECTION OFFICERS & POLLING PLACES (E. C. § 12105.5) Dec. 6 Registrar of Not later than 28 days after the election, the elections official shall post an (+28) Voters updated list of polling places and election officers that actually served on election day. The elections official shall post this list in his or her office and on his or her Web site. The list shall remain posted for 30 days after completion of the canvass. STATEMENT OF RESULTS (E.C. §§ 10262, 10263, 15372) No later than this date, the Registrar of Voters will certify the election results. Dec. 8 City Clerk I DECLARE CANDIDATES ELECTED (+30) City Council I Candidates The governing body shall meet at its usual place of meeting no later than the next regularly scheduled city council meeting following presentation of the canvass of the returns, or at a special meeting called for this purpose, to declare the results and to install the newly elected officers. Dec. 8 Registrar of COST OF ELECTION (+30) Voters Approximate date to send invoice to jurisdiction for cost of election. FILING PERIOD FOR SEMI-ANNUAL CAMPAIGN DISCLOSURE Jan. 1 — Candidates I STATEMENT (G.C. § 84200) Committees I Jan. 31 City Clerk Statement covers transactions through December 31. Statements must be sent by personal delivery or first class mail. Note: Whenever a date prescribed by law falls on a weekend or holiday, such act may be performed on the next business day (E.C. § 15; G.C. ff 6700, 6701)