HomeMy WebLinkAboutC35470 - 60-Month Lease for Mailing SystemCITY OF PALM DESERT
CITY CLERK DEPARTMENT
STAFF REPORT
REQUEST: AUTHORIZATION TO FINALIZE NEGOTIATION AND EXECUTE
60-MONTH LEASE OF A NEOPOST MAILING SYSTEM FOR THE
CITY OF PALM DESERT (CONTRACT NO. C 35470 ).
SUBMITTED BY: Rachelle D. Klassen, City Clerk
CONTRACTOR: Neopost USA Inc., 478 Wheelers Farms Road, Milford, CT 06461
DATE: July 14, 2016
CONTENTS: • Staff Report • Neopost Proposal and Fliers
• Notice Inviting Bids • Draft Neopost Lease (pending)
• Bid Opening Sheet - April 8, 2016
• Results of Reference Polling
Recommendation
By Minute Motion, authorize: 1) Staff to finalize negotiation of 60-month Lease
Agreement for a Neopost IN-700 Mailing System for the City of Palm Desert,
effective August 2016; 2) Mayor to execute said Lease Agreement, subject to
satisfaction of the City Attorney — funds in an amount not to exceed $5,500 are
available in the FY 2016-2017 Budget, Account No. 1104159-4342000 - Office
Equipment -Rental, and will be programmed accordingly in subsequent years.
Strategic Plan Obiective
This request represents routine conduct of the City's municipal affairs; there is no specific
Strategic Plan Goal associated with it.
Backaround
City's current Pitney Bowes postage machine was purchased shortly after Council approval
in June 2004. The unit has performed admirably for some 12 years. However, the
frequency and severity of maintenance issues have both increased over the past year, with
the machine and repair parts becoming obsolete; replacement is necessary.
Requests for Proposals were solicited in April 2016, with bidding options of outright
purchase, 36- or 60-month lease terms. Specifications requested for the brand new unit
included:
Batch (same -sized) processing at least 140 pieces per minute.
Automatic feeder for mixed -size mail.
Staff Report - Mailing System Lease with Neopost
July 14, 2016
Page No. 2
• Integrated scale to weigh and measure mixed -size mail in compliance with USPS
Shape -Based Pricing.
• Dynamic Weighing Platform (mixed -size) processing at least 75 pieces per minute.
• 30-pound Weighing Platform.
• Online postal rate and software updates.
• E-mail alerts to advise when supplies are low.
• Online Departmental Accounting for Postage Tracking.
• Processing Certified and Return Receipt Mail Electronically with discounts. Return
Receipts to be digitally archived for retrieval from desktop. Multiple users (chosen by
City Administration) may utilize the module.
• Dotional Feature: Shipping Software for LISPS Commercial Base Pricing on Priority
Mail, Is'Class Parcel, and Priority Mail Express.
• Dotional Feature: Address Cleansing Software to ensure mail and package
deliverability.
Bids were received from three vendors:
VENDOR
FP Mailing Solutions
Addison, IL
Pitney Bowes
Gardena, CA
Neopost'
Milford, CT
Model
CentorMail Max
Connect+2000
IN-700
Purchase 36-Mo. Lease 60-Mo. Lease
Price
$15,997.25
$11,222.28
$ 9,115.20
$606.80/m❑
$511.701mo
$469.051mo.
$429.961mo.*
$475.411mo.' $385.071mo."
* Reflects updated proposal and pricing following City -requested on -site demonstration of
Pitney Bowes and Neopost systems for staff to compare features, user interface, and
accessories. Riverside County 8% Sales Tax rate would need to be added to the updated
monthly amounts.
City Clerk Clerical Assistant and Records Technician, who are primary operators for daily
mail processing, and the rest of City Clerk staff were most favorably impressed with
operation of the Neopost IN -Ida, its user interface, and all references received from our
neighboring cities' mail departments using the Neopost system.
Neopost lease pricing is all-inclusive of:
- Equipment Maintenance (parts and labor);
1 Vendors bidding based on the NASPO/WSCA (Western States Contracting Alliance) contract, which is the
"best U. S. Government Contract Rate" as requested in the RFP.
H.•iWPdataIWP000SiStaH Repor}sWosrage meter-2016. wpd 2
Staff Report - Mailing System Lease with Neopost
July 14, 2016
Page No. 3
- Guaranteed 5-hour on -site response;
- Local live administrative support;
- Online Postage Rate and Software Updates;
- Professional Installation and Training.
If desired later, optional NeoShip (for parcels) and Infuse Desktop (address management
software to match mail pieces to verified USPS System addresses) are available with
NASPO/WSCA rate at time of acquisition to be included in the lease agreement. A 60-
month lease is deemed to be the most cost-effective transaction, with any future system
upgrades usually not available before at least the third year of operation, and given our
past experience with Mailing Systems lasting at least 9-10 years.
Fiscal Analvsis
The approximate $5,500 annual lease cost for the Neopost IN-700 Mailing System for 60
months is only slightly more than the annual maintenance cost (solely) of the current City -
owned Pitney Bowes DM 1000 System, which is $4,100 for FY 2016-2017, with the
knowledge that the unit is obsolete and requiring more frequent and involved servicing.
Leasing of mailing system equipment that serves all Citywide Departments and includes
all maintenance costs is the most prudent option for the need at this time. Further, with
updated equipment that is synchronized with the U.S. Postal Service, it also allows the City
to take advantage of shape-, weight-, and class -based pricing discounts to save on
postage expense (e.g. savings of approximately $1,300 annually [$1.30 per piece] for
Certified Mail/Return Receipt pieces alone).
A FY 2016-2017 Budget White Paper regarding replacement of the City's current Mailing
System was approved in April during the Council Study Sessions. Therefore, your action
to approve this item is respectfully requested.
Submitted by:
Reviewed:
�elle . Klassen, MMy ,City Clerk Jan JMM�oore, Director of Finance
Approved:
k
.1�istih McCarthy, Int *rnt ky Manager
rdk
Attachments (as noted)
H:IWPdataIWPOOCSIStaH ReportsWostage meter-2016. wpd 3
CITY OF PALM DESERT, CALIFORNIA
NOTICE INVITING PROPOSALS
FOR THE PURCHASE OR LEASE OF A NEW
POSTAGE METER / MAILING MACHINE SYSTEM
PUBLIC NOTICE IS HEREBY GIVEN that the City of Palm Desert is currently accepting
sealed proposals for the Purchase or Lease of a New City Postage Meter / Mailing
Machine System. Sealed proposals will be received in the OFFICE OF THE CITY
CLERK until Friday. April 8, 2016, up to the hour of 4:30 p.m. Pacific Davliaht Time,
at which time they will be opened and evaluated.
Proposals must be submitted on the form provided and delivered to City Clerk, City of
Palm Desert, 73510 Fred Waring Drive, Palm Desert, CA 92260-2578, before the time
and date stated above in a sealed envelope plainly marked on the outside "SEALED
PROPOSAL FOR THE PURCHASE OR LEASE OF A NEW POSTAGE METER /
MAILING MACHINE — DO NOT OPEN WITH REGULAR MAIL."
Options available, price, delivery date, and model year will be taken into consideration
when reviewing the proposals. This RFP creates no obligation on the part of the City of
Palm Desert to award the contract or reimburse proponents for proposal preparation
expenses. The City of Palm Desert reserves the right to accept or reject any and all
proposals, in whole or in part, received as a result of this request, to waive any
irregularities, to negotiate in any manner necessary to best serve the interest of the
project, and to take all proposals under advisement for a period of 60 days.
The City's evaluation may include information provided by the proponent's references
and may also consider the proponent's past performance on previous contract with the
City or other institutions. For more information regarding this project, please contact
Rachelle Klassen, City Clerk, City of Palm Desert, 73510 Fred Waring Drive,
Palm Desert, CA 92260-2578, T: (760) 346-0611, ext. 304, or
rklassenecitvofoalmdesert.orq, no less than three (3) business days prior to the closing
date.
The City of Palm Desert is looking to purchase or lease a Postage Meter / Mailing
Machine System at the best U. S. Government Contract Rate. The postage meter will
weigh packages and enable the City to affix the proper postage to the package. It will
also stamp standard letters and seal envelopes. The City is not interested in a machine
that folds and places mail into envelopes with this solicitation. Specifications being
requested include, but are not limited to, Digital Mailing System with the following:
1) Batch (same -sized) processing at least 140 pieces per minute.
2) Automatic feeder that can handle mixed -size mail.
3) Integrated scale that can weigh and measure mixed -size mail in compliance with
USPS Shape -Based Pricing.
4) Dynamic Weighing Platform (mixed -size) processing at least 75 pieces per minute.
5) 30-pound Weighing Platform.
6) Online postal rate and software updates.
7) E-mail alerts to advise when supplies are low.
8) Online Departmental Accounting for Postage Tracking.
9) Processing Certified and Return Receipt Mail Electronically with discounts. Return
Receipts will be digitally archived for retrieval right from desktop. Multiple users
(chosen by City Administration) may utilize the module.
10) Optional Feature: Shipping Software for USPS Commercial Base Pricing on Priority
Mail, 1st Class Parcel, and Priority Mail Express.
11) Optional Feature: Address Cleansing Software to ensure mail and package
deliverability.
The machine must be new and installed at 73510 Fred Waring Drive, Palm Desert,
California, and ready to use as soon as possible after July 1, 2016. The vendor must
provide the City with adequate training and any necessary user manuals. City requests
a contact service person in case the machine is in need of maintenance. Please note
your response time and fully describe the service your company will provide. As the
machine will be used by a number of City Staff, the City requests at least 50 accounts
(specify the number available on your recommended unit).
Successful vendor must service the postage machine on an ongoing basis and provide
any necessary supplies. The City sends out approximately 3,500 pieces of 1st Class
Mail, plus approximately 5 other mail items, per month (approximately 42,000 pieces of
mail annually). Please specify your machine specifications, description, make and
model, as well as speed.
City requires an acceptance period of at least 30 days subsequent to completion of the
installation and training on the equipment. During this 30-day period, the system must
perform without major interruption of services and in compliance with all representations
offered in the vendor's proposal. Should the system fail to perform satisfactorily, the 30-
day time frame for acceptance will start over until such time as the system performance
is satisfactory for a period of 30 consecutive days. Final Payment/First Lease Payment
will be withheld, and the warranty period will not begin, until system acceptance.
While the machine's primary function will be to seal, weigh, stamp, and process mail,
the City of Palm Desert may consider possible options for printing graphic art on
outgoing mail. Please provide details and price of your system. Please also provide
recommended machinery and any respective warranty. Warranty should be shown
separately on the bid sheet with the details. Prices should be expressed in total and in
lease amounts for three- (3) and five- (5) year periods and be inclusive of all costs.
Dated this 18th day of March, 2016.
City of Palm Desert /s/ IZadwI&D. Kla4v"w
73510 Fred Waring Drive RACHELLE D. KLASSEN, CITY CLERK
Palm Desert, CA 92260-2578 CITY OF PALM DESERT, CALIFORNIA
CITY OF PALM DESERT, CALIFORNIA
DATE: Andl8.2016
PROJECT/SERVICES NAME:
Rev2015
BID or RFP OPENING
TIME: 4:30 Vim.
Notice Invitina Pr000sals for the Purchase or Lease_ of a New
Postave Meter / Mailina Machine Svstem
'Contract nor/Bidder d city
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Purchase Price
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Klassen, Rachelle
From: Munoz, Rae
Sent: Tuesday, June 21, 2016 4:02 PM
To: Klassen, Rachelle; Sanchez, Gloria; Mendoza, Grace
Subject: Neopost Post & Pitney Bowes - Current Users Summary
Hello, Ladies.
I called the organizations that utilize Pitney Bowes & Neopost as given to us by their sales reps during the demos. I spoke
with their postage meter operator and asked the following questions:
1. Current Meter type.
2. What type of meter did they have before.
3. Common issues that do not require a service call.
4. Issues that require a service call.
5. Customer service experience via phone.
6. On -site customer service experience with Technician.
7. Other comments and/or what we should know before we buy.
Neopost:
Indio — Indian Wells — Rancho Mirage
1. All location utilize IN700 series.
2. Rancho Mirage was the only city that went from a Pitney Bowes meter to Neopost.
3. The only common issue that all 3 location have, is that when running a sealed pieces of mail through the
machine when the sealer option is on, the meter will jam. Ultimately being an operator error and they all stated
it was an easy fix, by clearing the jam in the feed tray.
4. Only Indio & Rancho Mirage have had to make service calls via phone on their meter for the following reason: 1)
Annual preventative maintenance; 2) Meter errors when loading updates/funds, which ultimately are server
issues, not a meter malfunction.
5. All location stated they have had great experience with customer service over the phone.
6. All location stated they have had great experience with on -site Technicians, stating most would arrive same day
or the following morning.
7. All location stated that the meters are quick, user friendly, and gave overall positive feedback on the company.
Pitnev Bowes:
Eisenhower Medical Center
**Note: Palm Springs is no longer a PB customer & the staff member who operates the meter was not available to give
feedback on current meter.**
1. Connect 2000 & 3000
2. Pitney Bowes (Meter type unknown)
3. Only service calls placed have been for annual maintenance; no other issues.
4. No service calls have been placed.
S. Customer service via -phone has been great.
6. Great experience with on -site Technician Sal (the same Tech who services our current meter).
7. 1 spoke with Cindy and she noted that she has been with EMC for 28 yrs and has been processing the mail for
most of her career. She mentioned that they tired Neopost and did not like their meter, due to the machine
breaking regularly and the customer service was horrible. I then asked on average how many parcels of mail do
they send out daily, she answered with 1,OOOs & 1,OOOs.
If you would like any other information or have questions, please let me know.
-Rae
4?#e Lynn JKunoz
CCerica(Assistant, city CCerk's Office
City of (Palm (Desert
73510 'Fred Waring Drive
Palm Desert, C4 92260-2578
(760) 346-0611, Ert. 301
rmunoz cityofPa(mdesert.ora
Klassen, Rachelle
From: Wong, Michelle <M.Wong@neopost.com>
Sent: Monday, June 13, 2016 4:36 PM
To: Klassen, Rachelle
Subject: Neopost Proposal Revised
Attachments: CityofPalmDesertJune20l6.pdf
Good afternoon Rachelle,
Thank you so much for taking my call earlier. I attached the proposal for your review. Your quote already included the
online access to postage tracking from your desktop that breaks down the departments, postage amounts, and classes
sent out. I also included the optional add on of the roll tape label dispenser with differential weighing on the scale and of
course the mailing system right above the IN700 that can process mixed mail envelope flaps whether they be closed or
nested . let me know if you have further questions or concerns and I will be more than happy to address them. We hope
that you have found value in the solutions we have presented and can earn your business in the near future. It is always
a pleasure. Have a great day!!!
Sincerely,
Michelle Wong
Senior Account Executive
Neopost Southwest District
Phone:(909) 466-1655
Work Cell: (760) 218-0495
Fax: (909) 466-1656
3130-D Inland Empire Blvd Ontario, CA. 91764
m.wona(d)ne000st.com
www.neoDostsw.com
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NEOPOST
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Mail Processing Solution
City of Palm Desert
Michelle Wong
Senior Account Executive
760.2 1 8.0495 cell
m.wong@neopost.com
Neopost Southwest District
Statement of Confidentiality
This proposal and supporting materials contain confidential and proprietary business information of Neopost USA. These
materials may be printed or photocopied for use in evaluating the proposed project, but are not to be shared with other parties.
Neopost solutions enable companies to expertly send and
receive digital documents, physical mail and packages,
allowing them to connect better with their customers.
Founded in 1924, Neopost has grown to become a global
leader in mailing solutions, and a major player in digital
communications and shipping solutions.
Neopost provides a wide range of hardware, software and
services tailored to organizations of all sizes.
We believe that people are the key to business success.
Our decentralized operational philosophy fosters local
customer relationships based on accessibility,
responsiveness and trust.
A Worldwide Network
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North
America
39% over
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of sales 200
U.S. locations
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employees
Di rest
presence in
countries
Solutions
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distributed in
500
R&D engineers
Over
in sales
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customers
Global Footprint With a Strong Local Presence
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,OPQST
Data Cleansing & Enrichment
Maintain high -quality contact databases
with accurate addresses that improve
mail and package deliverability.
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Document Printal
Print high -resolution color docu
at the lowest costs per page. Extend
your in-house printing capabilities.
Mail Metering
Move your mail out the door with
ease, allocate the costs, and report
on your spending patterns.
Business Process Solutions
Document Automation
Create engaging, ready -for -
automation documents that cost
less to process and send.
,oldInAgrInserting
Automate mail assembly with
high-performance, ultra -secure
document handling equipment.
Parcel Shipping
Shlp packages through any carrier
using comparison shopping software
that eliminates overspending.
Delivery Channel Management
Distribute documents via physical mail
or digital delivery based on your
customers' preferred format.
Mail Addressing
Print stand -out envelopes or postcards
that increase response rates.
Simplify direct mail preparation.
Mail & Packag
Open a whole day's mail in minutes.
Track the arrival, movement and
delivery of packages at your facility.
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_ IN-700
Mailing System
Product Overview
Internet -connected iMeterTM postage meter provides access to a suite of powerful Apps
• Modern, ergonomic design with a color touchscreen and multiple weighing platform options
Mixed -size automatic feeder handles different mail shapes with no sorting required
r In --line Dynamic Scale accelerates processing by weighing and measuring mail on the fly
Exclusive Postal Rate Wizard offers guided selection across 140 LISPS@ rates and services
Automatic secure sealing and a built in postage label dispenser enhance productivity
Additional Feature System Dimension
Quiet inkjet printing w/low ink email alerts
Up to 140 1etters/min. (75 in dynamic mode)
Envelope thickness up to 5/8"
Auto -downloaded postal rate updates
6 Rate shortcut keys & 9 joblimprint memories
a Standard and 2 customizable ad slogans
10 customizable text messages
Automatic mail class inscriptions
Date received printing for incoming mail
70-department account tracking (expandable)
PIN -protected access for up to 50 operators
MyNeopost account w/postage usage reporting
NeoFundsO bill -for -postage service
Mailing System with tray
(Length x Depth x Height)
Weight
67" x 18" x 13"
78 lbs.
The IN-700 carries Neopost's Eco Label. The
Eco label signifies the implementation of green
strategies surrounding raw materials, packaging
and energy consumption to reduce or eliminate
impact an the environment.
L A J
The IN-700 is compliant with environmental
regulations and Energy Star.
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connGctSuite
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Electronic Certified Mail" Sofution
Product overview
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• Simple web -based solution that streamlines the preparation & management of Certified Mail`"
• Prepare one mail piece at a time or upload multiple addresses for batch processing
No forms to handwrite and no labels or Return Receipt" cards to apply to envelopes
Centralized tracking of all items you've mailed - no need to enter long tracking numbers
Saves $1.40 per letter by providing a digital signature in place of the green card
R Mailing activity and signature information automatically stored and organized for you in the cloud
Additional Features
No local software to install
Easy -to -use interface and process flow
Compatible with most web browsers
Supports multiple users
Custom profiles for users and document settings
Generates LISPS® form 3877 (Firm Mailing Book) if round
dating/proof of mailing is desired
Delivery status reports by date range
Reports are downloadable for import into other systems
Stores all data for the lifetime of your subscription
CarwnectSuilte
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Stop handwriting LISPS® Certified Mail`" forms. Streamline your preparation process
and start saving today with ConnectSuite e-Certify from Neopost, Here's how it works:
Enter recipient's address or import a text file
containing multiple addresses for batch
processing.
Addresses are validated for accuracy and proper
formatting.
Mail piece data uploaded to u5PV.
Print one or multiple banner pages.
Banner pages contain the return address,
recipient address and a Certified Mail- barcode.
Banner pages are placed on top of the document
sets intended for the same recipient.
Banner pages and corresponding document sets
are folded together and inserted into a double
window Certified Mail'" envelope.
Meter the Certified Mail" envelope(s) for $1.40
less than the "green card" paper -based method
(reflects reduced amount for electronic Return
Receipt"" service).
Delivery status of all sent items is automatically
tracked and displayed in a user-friendly online
portal.
Download electronic PDF signature files as
needed (replaces "green card").
All activity and signature files are stored for the
lifetime of your subscription.
Run simple or advanced searches and print or
export reports.
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SOLUTION SUMMARY
IN700 mailing system with 301b interfaced scale,
dynamic weighing shape based platform, 100
departments for postage tracking with online
access to reports from desktop, Connect Suite
Web based E CERTIFY with ERR
City of Palm Desert
IS 5000 mailing system with 301b interfaced scale,
dynamic weighing shape based platform, catch
tray, online postage tracking with access to
reports from desktop, connect suite web based E
Certify with ERR, 0
WSCA Lease All Inclusive WSCA Lease All Inclusive
36 months at $420.57 a month 36 months at $658.05 a month
60 months at $343.18 a month 60 months at $530.26 a month
Add on the Roll Tape Dispenser Printer with
differential weighing on scale
36 months at $475.41 a month
60 months at $385.07 a month
please add applicable taxes**
Billed quarterly
I±
Add on the Roll Tape Dispenser printer with
differential weighing on scale
36 months at $712.89 a month
60 months at $572.14 a month
please add applicable taxes**
Billed quarterly
All inclusive lease includes: Equipment Maintenance (parts and labor) Guaranteed 5 hours to be on site
backed up by top notch local live admin and support team plus me a local rep, Online Postage Rate and
software updates, Professional installation and training
April 7, 2016
Racheile Klassen
City of Palm Desert
City Clerk
73510 Fred Waring Drive
Palm Desert, CA 92260
Re: Purchase or Lease of a New Postage Meter/Mailing System
Dear Ms. Klassen,
On behalf of Neopost USA Inc. (hereinafter referred to as Neopost), I would like to thank you for the
opportunity to submit a response to the bid requested. We have prepared our response in the format you
have requested. All products offered in our proposal are new, and in current production, commercially
available, and represent the latest innovations in digital technologies. After carefully reviewing all of your
required specifications, Neopost can meet or exceed the requirements set forth in the solicitation.
Neopost USA Inc. response is presented under our NASPO/WSCA contract #ADSPO11-00000411-4 State of
California contract #7-12-70-25.
Thank you once again for this opportunity. If you have questions or need additional information please
contact Michelle Wong at 760-218-0495(Phone) or m.wonoaneoaost.com
Respectfully,
i
April L. Gist
Contract Support Specialist - NAGA Proposal Desk
11 ,,,•); t 11':/--., I/Ft WI ::rlcr" Fiaou. Ro z%d, t•lillord, CT 06^.61, 7 703'.:t01 -1101?
CITY OF PALM DESERT, CALIFORNIA
PROPOSAL
FOR THE PURCHASE OR LEASE OF A NEW
POSTAGE METER / MAILING MACHINE SYSTEM
COMPANY Neopost USA Inc.
ADDRESS 478 Wheelers Farms Rd.
Milford, CT 06461
TELEPHONE 203-301-3400
E-MAIL
FAX 203-301-2600
government@neopost.com
Make / Model of POSTAGE METER / MAILING MACHINE SYSTEM
(Please attach any additional information that describes unit and supports the following pricing):
"'Please see the attached porposal"'
1. Purchase Price: $8,440.00 - Mailing System & Web Certify w/ERR
Riverside County,
California, 8% Sales Tax $ 6 7 5.2 0 $9,115.20
TOTAL
2. Quarterly Lease Cost
(3-year Lease): $1,261.71
Riverside County,
California, 8% Sales Tax $83.97 $1,345.68
TOTAL
3. Quarterly Lease Cost
(5-year Lease): $1,029.54
Riverside County,
California, 8% Sales Tax $62.01 $1,091.55
TOTAL
SIGNATURE OF AUTHORIZED
ZZ, ---
REPRESENTATIVE: ��
PRINTED NAME/TITLE: Kevin O'Connor VP, US Marketing
DATE: 4/8/2016
NOTE: The City of Palm Desert is not bound to accept the lowest or any quote that may be received in
response to this solcitation.
'"-Neopost USA Inc. response is presented under our NASPOANSCA contract #ADSP011-000004114 St of CA contract 7-12-70-25.lf tease is the
procurement method, Neopost USA Inc. has attached the Neopost Government tease terms and conditions that would be applicable.
Powerful Choice F
Mail Center
LEI
it OptirnizinJ
Management
IN-700 Series
The Powerful Choice For Optimizing
Mail Center Management
When it comes to meeting your most demanding
mailing needs, nothing delivers like the Neopost
IN-700 Series. Available in two models, the IN-700
and IN-750 are true representations of our next
generation mailing systems.
The sleek and modern design depicts clean lines and bold edges while
maintaining the Neopost commitment to build and ship products in the
most ecological manner. With the IN-700 Series, you get access to a
growing suite of services and apps to improve postal, parcel and related
digital communications.
Experience Full IM`pb Benefits!
Neopost offers two online shipping
solutions that meet the latest
Intelligent Mail' Package earcode
(IM'pb) requirements. Based on your
shipping volumes, NeoShip and EMS
provide the tools you need to create
compliant labels and optimize savings.
Maximize Control of Shipping
and Mailing Operations
Neopost's optional EMS software offers a host of tools to manage
costs, streamline operations and help build and maintain customer
relationships. This technology can analyze your company's mail and
shipping operations, pinpoint incorrect addresses and lost packages,
identify where money is being wasted, as well as offer new methods
for increasing efficiency with respect to mail processing operations
and account chargeback. EMS offers:
• Rate shopping (available on EMS multi -carrier only)
• Address correction and validation services
• Work aheadWK==Ty::•-•.
• Scan & drop
• A comprehensive reporting package -
E _ '
Environmental
Commitment
The IN-700 Series carries Neopost's
Eco-Label which aims to provide
a clear and consistent set of
environmental performance
criteria used in the design phase
of our products.
J
How We Reduce Our
Environmental Footprint:
• Neopost limits the machine weight
and the amount of raw materials
used for production.
• The volume of our packaging is
kept to a minimum and is 100%
cardboard and recyclable.
• Packaging for the IN-700 Series
represents less than 20% of the
total weight of the packed product.
• The user-friendly sleep mode helps
reduce energy consumption.
• We develop our products to
ensure a minimum recyciability
rate of 75%.
The IN-700 Series is compliant
with environmental Regulations
and ENERGY STAR
Performance and Productivity
1. Mixed Mail Feeder
2. Weighing Platform
ner
6. Dynamic Scale 5. Color Touch Screen 4. Power Conveyor Stacker
1. Mixed Mail Feeder
Eliminate hand sorting by size
or weight. Self -aligning rollers
prevent jams or misprints. The
700 Series is among the
strongest performers in the
market, processing up to 140 Ipm
(IN-700) and 175 Ipm (IN-750).
2. Weighing Platform
10, 30 or 70 lb. platforms handle
even the heaviest parcels and
oversized packages with ease.
Add differential weighing to
®
reduce manual processing
and handling.
3. Barcode Scanner
4. Power Conveyor Stacker
Keep mail flowing to achieve
maximum throughput by reducing
the number of starts and stops.
5. Color Touch Screen
_ Enhance operations and minimize
keystrokes with an easy -to -read
— color touch screen. Large,
descriptive prompts and menu
keys make navigation a breeze.
The Rate Wizard provides concise
steb-by-step instructions, making
LISPS rate selection easy.
6. Dynamic Scale
Save time and eliminate errors
Accurately weighs, rates and
using a Barcode scanner for
classifies mail at speeds up to 75
depart mentlaccount entry and
Ipm (IN-700) and 110 Ipm (IN-750).
processing LISPS' Extra Services.
Reliable sensors detect dimensions
to ensure compliance to LISPS
Shape -Based Pricing requirements.
rr SerieP
ecifications
We've Got
Processing speed (batch) IN-700
Up to 140 Ipm
You Covered
Processing speed (batch) IN-750
Up to 175 Ipm (postcard)
Dynamic weighing speed IN-700
Up to 75 Ipm
Neopost maintains a
Dynamic weighing speed IN-750
Up to 110 Ipm (postcard)
network of offices
Envelope minimum
3.5" x 5"
across the country
----- -
to provide local
Envelope maximum
10" x 13"
customer support and trained technicians
Envelope thickness
Up to 5/8"
who are ready to assist you. You can
Envelope orientation
Landscape or portrait
be confident that when you need
- -- - --
- -- ----
knowledgeable support or expert service,
Internal tape dispenser-
standard
the point -of -contact will be a Neopost
Job imprint memories
9
office in your area consisting of a team
Ad slogans
30
of local professionals. .
Personalized text messages
10 custom
Incoming date stamp
Standard
Default rate settings
Standard
Why Choose Neopost?
Postage meter tapes
Yes, integrated automatic
label dispenser
—_
Neopost is a global leader in mailing
4-digit PIN code
50
solutions, shipping services and digital
Accounts/departments
70 standard
communications. We believe that
Rate wizard
Standard -
people are the key to business success.
-
Rate shortcut keys
- —
E
That's why our products and services are
-- —
-
tailored to help
p your organization improve
Automatic postal rates download
Standard -
the quality of its interactions and bring
Low -ink email alerts
Standard
people closer together.
Online postage usage reporting
Standard
In this age of multichannel communications,
Options
we guide and empower you to interact in
Dynamic scale
Available
new and innovative ways. We advise you on
Differential weighing
g 9
Available
how to create cost-cutting synergies. We
—
deliver global coverage with a strong local
External weighing platform
Optional 10, 30 or 70 lb.
presence, offering you continual support by
Accounts/departments upgrade
100, 300 or 500
phone, onsite or online.
Barcode scanner
Available
External USB report printer
Available
Today, Neopost is present in 31 countries
and has a network of partners in
Connectivity
LAN standard
more than 90 countries. We promote
Modem available
responsible business and sustainable
USB-memory key �-
Available W _
development through our products
NeoShip
Available
and outreach programs. Our 6,200
- "-
EMS (Enhanced Mailing &Shipping)
---
Available
employees worldwide are committed
--
to making your interactions more
ARM (Account Report Manager)
Available
responsive and more powerful - offering
E-Services with Electric Return Receipt "
Available
you a competitive edge that will open
System Dimensions
Length x Depth x Height
up a wealth of business opportunities.
iN-700/I1N-750 with catch tray (no DWP)
50" x 18" x 13"
Find out more at neopostusa.com
IN-700/IN-750 with dynamic scale & catch tray
67" x 18" x 13"
Neopost IN-700 vs
Efficiency
Pitney Bowes Connect+ 2000
Key Advantages
of Neopost System
�u
Whether processing uniform or mixed mail, the IN-700 outpaces Connect+ 2000 standard speeds by almost 10%.
The IN-700's exclusive mixed -size feeder automatically straightens mail as it enters the system, allowing changeover
from letter to large envelope stacks with no feeder guide adjustments. IN-700 can also feed different envelope sizes
in the same stack, eliminating the tedious task of sorting letter -size and large envelopes into separate stacks prior to
processing.
Adhesive postage tape for the Connect+ 2000 requires a cumbersome pinch and peel process for the operator.
Loading a new tape roll is a multi -step process. IN-700 strip tapes work just like you'd expect - they're simple to load
with a single backing that's easy to peel.
Operational Costs
Printing the next -generation I6I-Lite meter stamp, IN-700's ink cartridge yield more than triples that of the Connect+
"Standard" cartridge and tops the "Large" cartridge by 8,000 imprints. The IN-700 offers lower postage ink costs and
less cartridge waste. The system will even send you an email when you're running low on ink.
In addition to the ink cartridges, each Connect+ 2000 has at least 2 print heads that require periodic replacement.
The IN-700 ink cartridge has the print heads built in, and it's the only ink consumable item you'll ever have to replace.
IF you simply want to print postage with your meter, the Connect+ 2000 may not be the best choice. You'll pay for
black or color ink cartridges that are pgt utilized For postage printing regardless of how you use the machine. That's
because the Connect+ 2000 purges ink from all cartridges during Frequent system -controlled print head cleaning. As a
result, black and color cartridges can run out of ink in just a few months without ever being used - and when any
cartridge expires, metering mail is disabled.
Specifications
Neopost IN-700
Pitney Bowes Connect+ 2000
1�
Uniform Mail
130 letters/min.
Processing Speed
(paid upgrades to 160 or 180 available)
75 letters/min.
Mixed Mail
70 letters/min.
Processing Speed
(paid upgrades to 95 or 115 available)
Up to 26,000 imprints
Ink Cartridge Yield
Up to 8,000 (standard) or
18,000 (large) imprints
1
# of Ink Cartridges
2 (black graphics model) or
6 (color graphics model)
N/A
# of Separate
2 (black graphics model) or
Print Heads
4 (color graphics model)
Connect+ Hidden Ink Costs
Pitney $owes' Connect+ color mail machines use six ink cartridges that require four separate print heads- The price tag for a
1 complete set of ink cartridges and print treads is a whopping $1,200.00. Plus, C+ customers will need to buy and stock
another set of backup cartridges to ensure their outbound mail never gets delayed (see #4 below).
1 1
Red Printhead
1 1
1 1
1 1
1 1
1 1
1 $113-99 I
1 1
1 1
! 1
1 Florescent Red i
Ink Cartridge j
1 1
! o
! 1
1 i
VW99
r---- -----1
Black
Printhead
! 1
f 1
1 l
f 1
1 .99 1
1 !
1 1
1 1
'Spot' Black i
j Ink Cartridge
� 1
! 1
1 1
1 1
1 !
r �
r $187,99 1
1 1
P8 C+ customers have to pay for
they don't even use?
only the postal indicia using the red
cartridge. Even so, the other five
cartridges must still be installed - and
they often run out of ink in just a few
months due to ink -purging maintenance.
--------------------1
1 Cyan/Magenta
1 Printhead !
1 1
1 - 1
! f
i Cyan Ink It
i Cartridge
� .0,0000po— 1
!
1 f
1 .
1 }
1
1
f
i $66.99 i
L— — — - - - -
R
1
i Magenta Ink i
Cartridge
i $66,99
1_--- ----
4—
1
CONNECT+ INK CARTRIDGE BAY
-------------------- 1
Yellow/Black 1
Printhead
1 � !
1 1
---------------------
1
i Yellow Ink
11
Black Ink 11
Cartridge
Cartridge
1
1
1
19W9
$6&99
1
1 1
— ----
I
L_ — — — — — 1
.fr
3
Connect+ machines drain ink from all
cartridges even if the system is idle. The
ink equivalent of fifty postage imprints is
purged through automated print head
cleaning. The wasted ink is deposited in a
padded tray that, once full, costs $31.99
to replace.
4 When any cartridge expires, all printing is immediately disabled. If the user doesn't have a replacement cartridge, they won't be
metering any mail until they get one. (Connect+ Operator Guide, page 192)-
isMost Connect+ users don't discover their actual operating costs until after the Connect + system has been installed
and they're stuck in a multi -year lease (see comments @ forums,pb.com)-
Proprietary Information. Copyright 2015 Neopost USA- Ali Rights Reserved
4W r
Mail Processing Solution
City of Palm Desert
Michelle Wong
Senior Account Executive
760.218.0495 cell
m.wong@neopost.com
Neopost Southwest District
Issued
4/7/201
Statement of Confidentiality
This proposal and supporting materials contain confidential and proprietary business information of Neopost USA. These
materials may be printed or photocopied for use in evaluating the proposed project, but are not to be shared with other parties.
Neopost solutions enable companies to expertly send and
receive digital documents, physical mail and packages,
allowing them to connect better with their customers.
Founded in 1924, Neopost has grown to become a global
leader in mailing solutions, and a major player in digital
communications and shipping solutions.
Neopost provides a wide range of hardware, software and
services tailored to organizations of all sizes.
We believe that people are the key to business success.
Our decentralized operational philosophy fosters local
customer relationships based on accessibility,
responsiveness and trust.
A Worldwide Network
Solutions
Direct
distributed in
Over
- presence in
over
$1.2B
31
90
in sales
." countries
countries
North
America
39 % Over
of sales Zoo sv0,o0o
U.S. locations
customers
61200
employees
500
R&D engineers
Global Footprint With a Strong Local Presence
T
6,
Data Cleansing & Enrichment
Maintain high -quality, contact databases
with accurate addresses that improve
Mali and package deliverabiliry,
Document Printing
Print high -resolution color documents
at the lowest costs per page. Extend
your in-house printing capabilities,
Mail Metering
Move your mail out the door with
ease, allocate the costs, and report
on your spending patterns.
Business Process Solutions
Document Automation
Create engaging, ready -for -
automation documents that cost
less to process and send.
wpm
Document F nserting
Automate mail assembly with
high-performance, ultra -secure
document handling equipment.
Parcel Shipping
Ship packages through any carrier
using comparison shopping software
that eliminates overspending.
Delivery Channel Management
Distribute documents via physical mail
or digitat delivery based on your
customers' preferred format.
Mail Addressing
Print stand -out envelopes or postcards
that increase response rates.
Simplify direct mail preparation.
Mail & Package Receiving
Open a whale day's mail in minutes.
Track the arrival, movement and
delivery of packages at your facility.
Learn more at www.neopostusa.com
IN-700
Mailing System
Product Overview
f
Internet -connected iMeterr' postage meter provides access to a suite of powerful Apps
Modern, ergonomic design with a color touchscreen and multiple weighing platform options
M Mixed -size automatic feeder handles different mail shapes with no sorting required
• In -line Dynamic Scale accelerates processing by weighing and measuring mail on the fly
Exclusive Postal Rate Wizard offers guided selection across 140 USPSOR) rates and services
Automatic secure sealing and a built in postage label dispenser enhance productivity
Quiet inkjet printing w/low ink email alerts
Up to 140 letters/min. (75 in dynamic triode)
Envelope thickness up to 5/8"
Auto -downloaded postal rate updates
5 Rate shortcut keys & 9 job/imprint memories
8 Standard and 2 customizable ad slogans
10 customizable text messages
Automatic mail class inscriptions
Date received printing for incoming mail
70-department account tracking (expandable)
PIN -protected access for up to 50 operators
MyNeopost account w/postage usage reporting
NeoFunds'K bill -for -postage service
Mailing System with tray
(Length x Depth x Height) 67" x 18" x 13"
Weight 78 lbs.
Environmental Commitment
The IN-700 carries Neopost's Eco Label. The
Eco label signifies the implementation of green
strategies surrounding raw materials, packaging
and energy consumption to reduce or eliminate
impact on the environment.
ro
CIO -lip
67
The IN-700 is compliant with environmental
regulations and Energy Star.
NeoShip
Web -based LISPS", Shipping
Product Overview
Simple online shipping solution for IN- and IS- Series mailing systems
Generates IM`)pb-compliant USPSIP% shipping labels in four easy steps
Ali -in -one shipping label eliminates the need for meter tapes or address labels
Qualifies shipments for reduced Commercial BaseT14 pricing & free USPS1r, insurance coverage
Maintains a real-time, searchable database of all your shipments, making tracking simple
• Includes free address correction services to ensure deliverability
Additional, Features
Supports USPS® First Class Package Service -
Priority Mail', Priority Mail Express", Library
Mail, and Media Mail'"
USPSI& Extra Services including: USPSIK
Tracking, Signature Confirmation' Insurance,
Adult Signature Required, Return Receipt, and
Restricted Delivery
Private & public address books
Rich reporting capabilities
Parcel pickup scheduling
Requirement
A NeoFundsl& or TotalFunds® account
An active MyNeopost account
Windows,& PC with internet connection
LAN/high-speed internet connection to
postage meter
Windows -compatible inkjet/laser/thermal printer
Infuse "
'M 0
Product Overview
Infuse Desktop
Address Management Software
Easily verify, correct and standardize addresses to ensure mail and package deliverability
Identify clients and prospects who have moved and download their new addresses
Combine multiple lists and eliminate redundant records in your database
Append additional information to your contact lists to improve customer communications
Reduce postage and material costs while increasing response rates and customer satisfaction
Innovative interface with graphical wizard -based processes and reusable templates
CASS Certifiedr' address processing
Move Update services via NCDAWk®
Works with a wide variety of file formats without
hassle
Data services include:
- De -Dupe
■ Merge/Purge
- Apartment Append
- Suppression Suite
(Deceased, Incarcerated, ❑o No Mail)
■ Extended Change of Address
v.w...ti.. sw..n
I�J
Waste
• Postage, paper and envelopes
Duplicate printing and handling
• Remailing or reshipping
Penalties
• UPS®IFedE0� address correction fees
• USPSO fines on discounted mailings
Decelerated Cash Flow
Late bill payments and unpaid invoices
• Missed marketing opportunities
Damaged Customer Relationships
• Late fee disputes
• Orders not received
5 $3
$60
$720
15 $3
$180
$2,160
25 $3
$300
$3,600
Root Causes of Poor Address Quality
Inaccurate addresses enter databases in
a variety of ways including data entry
mistakes by employees, errors made by
customers when filling physical or online
forms and data imports of unverified
records from external sources.
About 17% of Americans (40+ million)
change their residence and nearly 20% of
all businesses change locations every
year. As a result, address databases
deteriorate at an estimated rate of 15%
annually.
The Solution
Take control of your data with 5aton Infuse
Desktop, Neopost's remarkably simple
address management software.
Easily verify, correct and standardize
addresses to ensure mail and package
deliverability.
Quickly identify clients and
prospects who have moved and
download their new addresses.
Find and eliminate redundant
records in your databases.
U%
ConnectSuite
e-Certify
Electronic Certified Mail" Solution
6 .■
Product Overview
Simple web -based solution that streamlines the preparation & management of Certified Mail'"
Prepare one mail piece at a time or upload multiple addresses for batch processing
No forms to handwrite and no labels or Return Receipt" cards to apply to envelopes
Centralized tracking of all items you've mailed - no need to enter long tracking numbers
Saves $1.40 per letter by providing a digital signature in place of the green card
Mailing activity and signature information automatically stored and organized for you in the cloud
Additional Features
snuatr.+w� Canrlc-cl SUIlC:
No local software to install
Easy -to -use interface and process flow
Compatible with most web browsers rrrr.4+d.►
Supports multiple users
Custom profiles for users and document settings
Generates USPSI& form 3877 (Firm Mailing Book) if round
dating/proof of mailing is desired
Delivery status reports by date range
Reports are downloadable for import into other systems
Stores all data for the lifetime of your subscription
.a&
Stop handwriting USRS1 Certified Mail" forms. Streamline your preparation process
and start saving today with ConnectSuite e-Certify from Neopost. Here's how it works:
Enter recipient's address or import a text file
containing multiple addresses for batch
processing.
Addresses are validated for accuracy and proper
formatting.
Mail piece data uploaded to USPSN).
Print one or multiple banner pages
Banner pages contain the return address,
recipient address and a Certified Mail" barcode.
Banner pages are placed on top of the document
sets intended for the same recipient.
Banner pages and corresponding document sets
are folded together and inserted into a double
window Certified Mail" envelope.
Meter the Certified Mail'" envelope(s) for $1.40
less than the "green card" paper -based method
(reflects reduced amount for electronic Return
Receipt- service).
Delivery status of all sent items is automatically
tracked and displayed in a user-friendly online
portal.
Download electronic PDF signature files as
needed (replaces "green card").
All activity and signature files are stored for the
lifetime of your subscription.
Run simple or advanced searches and pant or
export reports.
*Aw ql
RlnYS. w �.A i� �r r� •w rrr �rr.�.
SOLUTION SUMMARY City of Palm Desert
IN 700 Mailing System with 301b interfaced scale,
Dynamic Weighing Shape Based Platform, 100
Departments for Postage Tracking with Online
Access to reports from desktop, Connect Suite
Web Based Electronic Certified w/Return Receipt
WSCA All Inclusive Lease Price:
36 months at $420.57 plus tax*
60 months at $343.18 plus tax*
WSCA Purchase Price:
IN700 Mailing System $6,920.00
Meter Rental: $62.00 monthly amount
Equipment Maintenance: $1,272.00 annual
amount First Year is Free
Connect Suite E Certify with E Return Receipt
$1520.00
Subscription Amount $240.00 annual fee
J
Optional: Add Neoship Software and label tape
dispenser for commercial base pricing 8-13%
savings off retail rates for prionty,express, parcels
Optional:Add INFUSE Address Cleansing Software
Subscription o
Add Neoship Software with Label Dispenser:
36 months at $437.10 Pius tax*
60 months at $355.77 plus tax*
WSCA Purchase Price:
$358.00 Hardware
5.00 monthly subscription Fee
Add INFUSE Address Cleansing software 25k
Credits Annually
36 month term for 67.00 additional monthly
60 month term for 73.14 additional monthly plus
tax*
Purchase $750.00 Annual Subscription plus tax*
All inclusive lease includes: Equipment Maintenance (parts and labor) Guaranteed 5 hours to be on site
backed up by top notch local live admin and support team plus me a local rep who lives in Palm Desert
w/8yrs of experience, Online Postage Rate and software updates, Professional installation and training
Klassen, Rachelle
From: Wong, Michelle <M.Wong@neopost.com>
Sent: Wednesday, July 06, 2016 9:29 AM
To: Klassen, Rachelle
Subject: Neopost Lease Agreement
Attachments: CityofPalmDesertLeaseAgreementNJPA.docx; customer guarantee.pdf; City of Palm
Desert PO Instructions - Lease.doc
Good morning Rachelle,
Hope you had a wonderful 41h of July weekend. I have attached the lease agreement for your review along with the PO
instructions. I will be giving you a call today to discuss why I switched you to NJPA instead. It is the same price as the
WSCA (nothing changes same sales tax etc) and you are an existing member. The reason I switched you is because all of
the products under NJPA are government pricing. Under the WSCA the E CERT software was open market. Also, we can
add your terms with more flexibility with the Lemon Law you mentioned. I have attached our service guarantee on here
for your review as well. Let me know if you need anything further. I am happy to help. I apologize for getting this to you
with such delay, I just wanted to make sure we deliver everything that you need.
Sincerely,
Michelle Wong
Senior Account Executive
Neopost Southwest District
Phone: (909) 466-1655
Work Cell: (760) 218-0495
Fax: (909) 466-1656
3130-D Inland Empire Blvd Ontario, CA. 91764
m.wonQC5)ne000st.com
www.neor)ostsw.co_m
>--J
N EOPOST
Send. Receive. Connect.
MailFinance
A Neopost USA Company
Government Product Lease Agreement
with Meter Rental Agreement
Office Number Office Name:
9920 1 Neopost Southwest District
Section (B) Billing Information
Company Name (Full legal name)'
City of Palm Desert
DBA:
Billing Address:
73-510 Fred Waring Drive
Billing City:
Palm Desert
Billing Contact Name.
Rachelle Klassen
Billing Contact Title -
City Clerk
Billing Contact email Address:
rklassen@cityofpalmdesert.org
Section (A) Office Information
Office Phone # Date Submitted
909 466 1655 7/6/2016
State. ZIP Code + 4.
CA 92260 2578
Contact Phone Number.
760 346 061 1
Contact Fax Number.
760 340 0574
Purchase Order Number:
Section (C) Installation Information (if different than Billing Information)
Company Name (Full legal name)'
Installation Address (No PO Boxes or General Delivery)'
Installation City: State. ZIP Code + 4.
Installation Contact Name: Phone Number
Installation Contact Title Fax Number
Installation Contact email Address
Main Post Office Name / Mail Drop off I Post Office 5-Digit ZIP Code:
Section (D) Products
Quantity Model /Part Number Description (Include Serial Number, if applicable)
Cl See additional listed products on attached continuation schedule.
1 NJPA Contract Number 043012-NPI Member ID No 32787
2 IN700 mailing system w/301b interfaced scale, dynamic platform,
3 Connect Suite E Certify E Return Receipt 1000 Subscription
4 Remote Label Printer
Section (E) Lease Payment Information & Lease Payment Schedule
# of Monthly Payment
Tax Status: Period Months (plus applicable taxes)
® Taxable I 60 $385.07
❑ Tax -Exempt First
(Certificate attached)
Next
Billing Frequency:
❑ Monthly Next
® Quarterly
❑ Annually Next
Billing Method: I Current Lease Number
® Standard
❑ Arrears
❑ ACH (Customer to submit authorization
form)
Section (F) Postage Meter & Postage Funding Information
Meter Model: I Machine Model:
Postage Funding Method: Postage Funding Account:
❑ Bill Me ® Prepay By Check ® New
❑ ACH Debit (Submit Customer authorization form) ❑ Existing Account
❑ OMAS ❑ CPU (include authorization form) TMS Account #
Agency Code Sub Agency Code POC Account #
Service Products (Check all that apply)
® Online Postal Rates iMeterTm App (SP10)
® Online Postal Expense Manager iMeterTm App (SP20/NeoStats)
❑ Online E-Services iMeterTm App (SP30)
❑ Online E-Services with Electronic Return Receipt iMeter'' App (SP35)
❑ NeoShip BASIC — Requires NeoFunds/TotalFunds (EP70)
❑ NeoShip PLUS — Requires NeoFunds/TotalFunds (EP70PLUS)
❑ NeoShip ADVANCED - Requires NeoFunds/TotalFunds (NEOSHIPADV))
❑ NeoShip Install & User Guide (EP70GUIDES)
❑ RunMyMail
® Maintenance
® Installation & Training
❑ Software Support (Maintenance)
Covered Product:
Section (G) Approval
Existing customers who currently fund the Postage account by ACH Debit will not be converted to NeoFunds/TotalFunds unless initialed here
This document consists of a Government Product Lease ("Lease") with MailFinance Inc.; and a Postage Meter Rental Agreement ("Rental Agreement"), Maintenance Agreement, and an
Online Services and Software Agreement with Neopost USA Inc.; and a NeoFuncis/TotalFunds Account Agreement with Mailroom Finance, Inc. Your signature constitutes an offer to enter
into the Lease and, if applicable, the other agreements, and acknowledges that you have received, read, and agree to all applicable terms and conditions (version DireciGovLease-VO4-16),
which are also available at htto:l/ne000stusa.com/terms/DitecIGovLease-VO4-16 odf, and that you are authorized to sign the agreements on behalf of the customer identified above. The
applicable agreements will become binding on the companies identified above only after an authorized individual accepts your offer by signing below, or when the equipment is shipped to
you.
Authorized Signature
Accepted by Neopost USA and its Affiliates
Print Name and Title Date Accepted
Date Accepted
MailFinance Inc. • 478 Wheelers Farms Road • Milford, CT 06461 • www.neopostusa-.com
MailFinance Lease L51186e-04/16 Terms Revision R-04-16
MaiIFinance Government Product Lease Agreement
A Neopost USA Company
Section (D) Product Continuation Schedule (Continued)
Quantity Model / Part Number Description (Include Serial Number, it applicable)
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
Product Lease Agreement Continuation Schedule
MaiIFinance Inc. • 478 Wheelers Farms Road • Milford, CT 06461 • www.ne000stusa.com
For use with MaiIFinance Lease Forms • Order Continuation Schedule • Terms Revision 04-16
w Neopost SouthWest District
475 Goddard
Suite 150
N E O' ' Irvine. CA 92618
x Tel. 949,790.6300
Send. Receive. Connect. Fax: 949.790.6301
www ne000stsw corn
CUSTOMER GUARANTEE
Equipment Reliability
For all new products covered by a Neopost ;Maintenance agreement, we unconditionally
guarantee that our products will perform to specification. If for any- reason our products do not
perform up to our published specifications and we cannot repair it, we will replace it with a
comparable product. We will honor this commitment for the full term of your Neopost lease
providing credit is in good standings.
Rate Change Protection Guarantee
Under our Rate Change Protection Program, Neopost guarantees that you will never again have
to pay for an unscheduled rate change during the commercial life of your equipment. The
Renewable Rate Change Protection guarantee covers unlimited rate changes for an annual or
monthly fee. If subscribed as part of a lease agreement, Rate Change Protection is guaranteed
for the term of your Neopost lease. In addition, should the LISPS mandate a rate change within
90 days of your new equipment acquisition, you ,still automatically receive the rate update, free
of charge.
Equipment Replacement Option
Neopost guarantees that when leasing a new product through Aiaffmi ance, upgrade options will
always be available. The flexibility offered through leasing allows you to take advantage of all
the technological changes that take place.
Neopost works hard to make you a customer and promises to work even harder to keep
you as a satisfied customer. If for any reason your local office is unable to handle your
needs or concerns, please feel free to contact me at (949)790-6300. Your satisfaction is
the key to our success.
J
Jonathan Garcia
General Manager
Purchase Order Instructions
All Government purchase orders must be made payable to the Neopost
leasing company MailFinance Inc directly. Please send all purchase orders
directly to Michelle Wong at 909-466-1656 (fax) or m.wonR@neopost.com
Please make PO to:
MailFinance Inc
478 Wheelers Farm Rd
Milford CT 06461
In Body of Purchase Order Please Enter:
IN 700 Mailing System with Mixed Size Feeder and Catch Tray
Dynamic Weighing Platform
IN 30 pound weighing platform w/ Differential Weighing & Scale Stand
E-Certify Setup, Training with 1K annual piece license
Remote Label Printer
Meter Rental with Postal Rate Updates (SP10) and Postal Expense Manager (SP20)
On -Site Maintenance
On -Site Installation and Training
60 Month Lease: $385.07 per month plus tax — Billed Quarterly
NJPA Contract Number 043012-NPI Member ID No 32787
If you have any questions please don't hesitate to contact me at 909-466-
1655
Best Regards,
Michelle
Major Account Manager