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Home My WebLink AboutAnnual Computer Software Maint - FY 15-16 and 16-17CITY OF PALM DESERT FINANCE DEPARTMENT STAFF REPORT REQUEST: APPROVAL OF FUNDS FOR ANNUAL COMPUTER SOFTWARE MAINTENANCE IN THE AMOUNT OF $60,715.05 SUBMITTED BY: CLAYTON VON HELF, INFORMATION SYSTEMS MANAGER DATE: JULY 14, 2016 CONTENTS: INVOICE #120403 AND #119102 Recommendation By Minute Motion, approve payment to SunGard Public Sector in the amount of $60,715.05 to provide computer software maintenance for one year. Funds are available in Account No. 1104190-4336000. Strateqic Plan Obiective Not applicable. Background Twenty years ago the City of Palm Desert signed a contract with SunGard HTE, now known as SunGard Public Sector, to provide software for processing building permits, code enforcement, business license, purchasing, payroll, and accounting. Annual maintenance provides the City with all upgrades, fixes, and technical support needed to stay current and maintain the software. The City is currently in the process of upgrading to their new product called ONESolution / TRAKiT. The maintenance fees paid by this invoice are for this new version. We are currently on schedule for a go -live of TRAKiT in July 2017. The City did not go out to bid on this item. This ongoing contract is proprietary so there is not an opportunity for vendors to bid on SunGard's software. Staff recommends that Council approve payment of the annual maintenance agreement in the amount of $60,715.05 for the period of 6/1/16 through 5/31/17 (Fiscal Year 15-16 and 16-17). Staff Report Approval of Funds for Annual Computer Software Maintenance July 14, 2016 Page 2 of 2 Fiscal Impact Maintenance on the current system is available under the current contract at a cost of $60,715.05. Funds are available in Fiscal Year 2015-2016 and 2016-2017 budget, Account No. 1104190-4336000. Submitted By: 7Clay von Informa ion Systems Manager Approval: n McCarthy im City Manag Department Head: Qr Moore of Finance SUNGARM PU6LIC: SIC r CA 1000 Business Center Drive Lake Mary FL 32746 800-727-8088 www sungardps com Bill To City of Palm Desert 73.510 Fred Waring Drive PALM DESERT. CA92260 United States Alin Accounts Payable 760-346-0611 Customer Grp/No. Customer Name 1 2118LG City of Palm Desert No SKU Code/Description/Comment Contract No 00003134 23 OneSolut,on Applicant Online Maintenance Start 01/Jun/2016 End 31/May/2017 24 ONESolution - Personnel Action Form Maintenance Start O1/Jun/2016 End 31/May/2017 Contract No 070653 2 ORep End User Maintenance Start 01/Jun/2016 End 31/May/2017 Contract No 071627 3 QRep End User Maintenance Start 01/Jun/2016 End 31/May/2017 Contract No 120260 4 OneSoiution Casn Receipting Maintenance Start 01/Jun/2016 End 31/May/2017 5 ONESolution Accounts Payable w/Bank Reconciliation Maintenance Start O1/Jun/2016 End 31/May/2017 6 ONESoluiion - Accounts Receivable Maintenance Start 01/Jun/2016 End 31/May/2017 7 OneSoiuuon Budget item Detail Maintenance Start O1/Jun/2016 End 31/May/2017 8 ONESolution Fixed Assets Maintenance Start O1/Jun/2016 End 31/May/2017 9 ONESolution General Ledger Maintenance Start 011Jun12016 End 31/May/2017 10 OneSosul)on Job/Piolect Ledger iinCluded w/GL) Maintenance Start 011Jun12016 End 31/May/2017 11 ONESolution - Purcrlasing Maintenance Start 01/Jun/2016 End 31/May/2017 12 ONESolution - Human Resources Invoice Company Document No Date Page LG 119102 29/Apr/2016 1 or 3 Ship To City of Palm Desert 73-510 Fred Waring Drive PALM DESERT, CA 92260 United States Attn Accounts Payable 760-346.0611 Customer PO Number Currency Terms Due Date USD NET30 29/May/2016 Units Rate Extended 1 00 1.58078 1 580 78 1 00 1 633 74 1 633 74 700 361 69 2 531 83 200 361 69 723 38 1 00 1 540 75 1 540 75 1 00 2.16360 2 16360 1 00 1 85764 1 857 64 1 00 764 91 764 91 1 00 1 857 64 1 85764 1 00 5 245 09 5 24509 1 00 0 00 000 1 00 2 622 54 2 622 54 100 361693 361693 Page Total 26 13883 SUN"RU PUM C. SECTOR Invoice 1000 Business Center Drive Company Document No Date Page Lake Mary FL 32746 LG 119102 29/Apr/2016 2 of 3 800-727-8088 www sungardps Com Bill To City of Palm Desert Ship To City of Palm Desert 73-510 Fred Waring Drive 73-510 Fred Waring Drive PALM DESERT CA 92260 PALM DESERT. CA 92260 United States United States Ann Accounts Payable 760-346 0611 Attn Accounts Payable 760-346-0611 Customer GrpINo. Customer Name Customer PO Number Currency Terms Due Date 1 2118LG City of Palm Desert USD NET30 29/May/2016 No SKU Code/Description/Comment Units Rate Extended Maintenance Start 01/Jun/2016 End 31/May/2017 13 ONESoluion - Payroil 1 00 3 999 38 3 999 38 Maintenance Start 01/Jun/2016 End 31/May/2017 14 OneSoiution Position Budgeting 1 00 764 91 764 91 Maintenance Start 01/Jun/2016 End 31/May/2017 15 ONESolul,on - T,mecard Online (included w/ Payroll) 1 00 000 0 00 Maintenance Start 011Jun12016 End 31/May/2017 16 OneSoiut,on Employee OnL.ne (EDGE) 1 00 1 85764 1 857 64 Maintenance Start 011Jun12016 End 31/May/2017 17 ONESolution Click Drag & Drill (CDD) 1 00 732 12 732 12 Maintenance Start 01/Jun/2016 End 31/May/2017 18 ONESolution Documents OnLine 1 00 000 000 Maintenance Start 0l/Jun/2016 End 31/May/2017 19 ONESowtion Easy Laser Forms 1 00 699 35 699 35 Maintenance Start 011Jun12016 End 31/May/2017 20 ONESolution Global Core (NaviLine) 1 00 1 124 49 1 124 49 Maintenance Start 011Jun12016 End 31/May/2017 21 ONESolution Financials Core Module 1 00 3 883 57 3 883 57 Maintenance Start 01/Jun/2016 End 31/May/2017 22 ONESolution BI Core - NaviLune 1 00 2 608 37 2 608 37 Maintenance Start 01/Jun/2016 End 31/May/2017 Contract No 20061573 1 ORep Administrator 100 36169 36169 Maintenance Stan 011Jun/2016 End 31/May/2017 Contract No 25 Tax (Type - MA) 1 00 1 686 76 1 686 76 Page Total 17 718 28 SUN"RD' PUBtC IC SECTOR Invoice 1000 Business Center Drive Company Document No Date Page Lake Mary. FL 32746 LG 119102 29rApr12016 3 of 3 800-727-8088 www sungardps com Bill To City of Palm Desert Ship To City of Palm Desert 73-510 Fred Waring Drive 73 510 Fred Waring Drive PALM DESERT CA 92260 PALM DESERT. CA 92260 United States United States Alm Accounts Payable 760-346-0611 Attn. Accounts Payable 760-346-0611 Customer Grp/No. Customer Name Customer PO Number Currency Terms Due Date 1 2118LG City of Palm Desert USD NET30 29iMayi2016 No SKU Code/Description/Comment Units Rate Extended Remittance SunGard Pubic Sector Bank of Amenca Subtotal 42 170 35 12709 Collection Center Drive Sales Tax 1 686 76 Chicago IL 60693 Invoice Total 43 857 11 Inquiries Accounts ReceivableLG@SunGardPS com Payment Received 000 Balance Due 43.857 11 SUNGARD' PUBLIC SECTOR 1000 Business Center Drive Lake Mary, FL 32746 800-727-8088 www sungardps corn Bill To City of Palm Desert 73 510 Fred Waring Drive PALM DESERT. CA92260 United States Alin Accounts Payable 760-346-0611 Customer GrpAVo. Customer Name 1 2118LG City of Palm Desert No SKU Code/Description/Comment Contract No 160084 1 Community Development Suite User License Maintenance Start 01/Jun/2016 End 31/May/2017 2 TRAKiT9 Regulatory Licensing Suite User License Maintenance Start 011Jun/2016 End 31/May/2017 3 TRAK,T GIS Standard Maintenance Start 01/Jun/2016 End 31/May/2017 Remittance SunGard Pubiic Sector Bank of America 12709 Collection Center Drive Chicago IL 60693 Inquiries Accounts ReceivabieLG@SunGaraPS com Invoice Company Document No Date LG 120403 31/May/2016 Ship To City of Palm Desert 73-510 Fred Waring Drive PALM DESERT. CA 92260 United States Alin Accounts Payable 760-346 0611 Page 1 of 1 Customer PO Number Currency Terms Due Date USD NET30 30/Jun/2016 Units Rate Extended 1500 852 33 12 784 95 300 568 33 1 704 99 1 00 2 36800 2 368 00 Page Total 16 857 94 Subtotal 16 857 94 Sales Tax 000 Invoice Total 16.857 94 Payment Received 000 Balance Due 16 857 94