HomeMy WebLinkAboutC35530 - FY16-17 MOU PDCMS After School PgrmCONTRACT NO. C35530
CITY OF PALM DESERT
SPECIAL PROGRAMS DEPARTMENT
STAFF REPORT
REQUEST: APPROVAL OF MEMORANDUM OF UNDERSTANDING
BETWEEN DESERT SANDS UNIFIED SCHOOL DISTRICT, PALM
DESERT CHARTER MIDDLE SCHOOL, AND THE CITY OF PALM
DESERT AS IT RELATES TO PARTICIPATION IN THE AFTER
SCHOOL PROGRAM AT PALM DESERT CHARTER MIDDLE
SCHOOL
SUBMITTED BY: Frankie Riddle, Director of Special Programs
APPLICANT: Palm Desert Charter Middle School
c/o: Sallie Fraser
74-200 Rutledge Way
Palm Desert, CA 92260
DATE:
CONTENTS:
Recommendation
July 14, 2016
Memorandum of Understanding
By Minute Motion, authorize the Mayor to execute a Memorandum of Understanding
(MOU) between Desert Sands Unified School District, Palm Desert Charter Middle
School, and the City of Palm Desert relative to the After School Program at Palm
Desert Charter Middle School (Contract No. C35530 ).
Strategic Plan Obiective
N/A
Executive Summary
The City of Palm Desert continues to be an active participant in the after school
programs located at Palm Desert Charter Middle School (PDCMS) and Lincoln
Elementary School. City Council reviewed funding for these programs as part of the FY
2016/17 budget process, and as a result, funding was included within the budget.
Discussion
PDCMS' After School Program continues to serve approximately 150 students. The
City awarded $75,000 as part of the FY 2015/2016 budget, which allowed many
children to participate in a structured after school program with adult supervision.
STAFF REPORT
PALM DESERT CHARTER MIDDLE SCHOOL'S AFTER SCHOOL PROGRAM MOU
J U LY 14, 2016
PAGE 2
PDCMS' After School Program keeps youth engaged and prevents children, in many
cases with working parents, from being left home alone. The Program is focused on
assisting youth in completing homework assignments as well as work in other academic
areas. This MOU will allow continued collaboration between the parties to implement
the Program and authorize staff from the school to administer the program.
Based on the quarterly reports and meetings with school representatives, students'
grades have steadily increased and there has been an overall improvement with
students' social integration. There has also been a benefit with regard to the early
intervention aspect between the school, parents, and students that has assisted the
school in working more closely with all parties to address student issues early in the
school year.
Fiscal Analvsis
Funding in the amount of $75,000 was included within the FY 2016/2017 budget in
Account No. 1104800-4389201. As a result, there will be no negative impact the
General Fund.
Submitted By:
Fr nkie Rid le
Director of Special Programs
Reviewed:
/�
Rudy P Acosta
Assistant City Manager
koantore
f Finance
Approval:
�G
s in McCarthy
Interim City Manager
J
CONTRACT NO. C35530
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE DESERT SANDS UNIFIED SCHOOL DISTRICT,
PALM DESERT CHARTER MIDDLE SCHOOL,
AND THE CITY OF PALM DESERT
AS IT RELATES TO PARTICIPATION IN AN AFTER SCHOOL PROGRAM
AT PALM DESERT CHARTER MIDDLE SCHOOL
Whereas, the Desert Sands Unified School District (DSUSD) administers, operates, and
maintains schools within the City of Palm Desert (CITY); and
Whereas, CITY, Palm Desert Charter Middle School (PDCMS), and DSUSD all desire to
improve after school programs through grants and in -kind services; and
Whereas, DSUSD supports and has agreed to apply for grant funding and to provide use of
its facilities for after school programs at Palm Desert Charter Middle School; and
Whereas, PDCMS has agreed to create, operate, and administer such after school
programs with the support and cooperation of DSUSD and CITY; and
Whereas, at its regular meeting of July 14, 2016, the City Council of the City of Palm Desert
approved the FY 2016/2017 budget, which included $75,000 for After School Program services at
Palm Desert Charter Middle School, contingent upon DSUSD assuming responsibility as "financial
agent" for the administration and distribution of any grant monies received as it relates to the above
mentioned "After School Program."
Now, therefore, it is agreed that CITY will participate and contribute to an After School
Program as follows:
An After School Program will be provided at Palm Desert Charter Middle School
within the City of Palm Desert by PDCMS with said program operational plan;
2 DSUSD will provide in -kind services in the form of facility use for the After School
Program;
3. DSUSD will assume responsibility as "financial agent" for administration and
distribution of any grant monies received;
4. DSUSD must require the After School Program Operator to obtain proper
background checks and fingerprinting on all volunteers and employees;
5. CITY will assist DSUSD and PDCMS in promoting the After School Program with
CITY through CITY's newsletter, press releases, and other means as deemed
appropriate;
6. Palm Desert Charter Middle School and the City will collaborate to develop a Civic
Engagement Program for implementation at the beginning of the 2016/17 academic
year.
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CONTRACT NO. C35530
In Witness Thereof, this Memorandum of Understanding has been executed this 14th day
of July, 2016, for a period of one year, after which it may become eligible for renewal, subject to
agreement by both parties.
DESERT SANDS UNIFIED SCHOOL DISTRICT
Gary Rutherford, Superintendent Date
PALM DESERT CHARTER MIDDLE SCHOOL/AFTERSCHOOL PROGRAM OPERATOR
Sallie Fraser, Principal Date
CITY OF PALM DESERT
Robert A. Spiegel, Mayor Date
Attest
Rachelle D. Klassen, City Clerk Date
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