HomeMy WebLinkAboutPurchase - 4 Trffc Sgnl Control Cbnt Assmblies 571-16CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: AUTHORIZE THE PURCHASE OF FOUR TRAFFIC SIGNAL
CONTROLLER CABINET ASSEMBLIES IN THE AMOUNT OF
$95,878.08 (CONTROLLER CABINET ASSEMBLY UPGRADE
PROGRAM, PROJECT NO. 571-16)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
VENDOR: Econolite Group, Inc.
3360 E. La Palma Avenue
Anaheim, CA 92806
DATE: July 28, 2016
CONTENTS: Vicinity Map
Bid — Econolite Group, Inc.
Recommendation
By Minute Motion:
1. Authorize the purchase of four complete traffic signal controller cabinet
assemblies in the amount of $95,878.08.
Funding is available for this purchase in Account No. 2134294-4400100, Cabinet Upgrade
Program.
Strateqic Plan Objective
The proposed action will further the goals of the strategic plan by providing a safe and
efficient transportation system for both residents and visitors, while improving the operating
efficiency of the traffic signals.
Background
Currently on Highway 111 and Highway 74, there are seven signalized intersections being
controlled using Type 332 cabinet assemblies with specialized signal controller units. The
signal controller units are no longer being produced and repair support for the units is no
longer provided by the equipment manufacturer. Replacement units are not readily available
in the event of controller failure. Also, the controller cabinet assemblies will not be
compatible with the citywide ATMS Ethernet communication network that is to be
implemented in the next few years.
Staff Report
Authorize Purchase of Four Signal Controller Cabinet Assemblies
Page 2 of 2
July 28, 2016
This is the second of the three year annual Controller Cabinet Assembly Upgrade Program to
replacement the 332 cabinet assemblies with the City's standard NEMA TS2 controller
assemblies. The four new controller cabinet assemblies will replace existing assemblies at
the following locations:
• Highway 111 at Park View Drive/Painters Path
• Highway 111 at Desert Crossings Drive
• Highway 111 at El Paseo/Town Center Way
• Highway 111 at San Luis Rey Avenue
The locations are shown on the attached Vicinity Map. These locations are the last four to be
upgraded on Highway 111. The remaining three locations are on Highway 74.
Minor controller cabinet foundation modifications are needed to accommodate the new
assemblies. Foundation modifications and installation of the new controller assemblies will
be performed by city crews.
Econolite Group, Inc., is the sole source provider of traffic signal controller equipment that is
compatible with the City's central signal control system. Staff requested and received a
quote from Econolite Group, Inc., in the amount of $95,878.08 for the purchase and delivery
of four complete traffic signal controller cabinet assemblies. A copy of their quote is attached
for reference.
Fiscal Analvsis
There is no fiscal impact beyond the purchase price for the controller cabinet assembly, man-
hours for city crews to install the cabinet and minor material costs to modify the controller
cabinet foundations estimated at $1,000.00 per location totaling $4,000.00 for all the four
locations.
Prepared By:
M,7(k S. Diercks, P.E.
T / portation Engineer
ikaef Moore, Director of Finance
Approval:
irtl
ager
Department Head:
V
Mnwood, P.E.
Dir Jrctor of Public Works
Quote
Date: July 11, 2016
To: Palm Desert, CA; City of
73-510 Fred Waring Drive
Palm Desert, CA 92260
Attn: Mark Diercks
Re: HWY 111 CABINETS
Econolite Reference: Q-18497-V3S2
Item # Part #
Qty Description
Price per
Extended
1 CABINET - TS2-1 HW
4 TS2-Type 1 Hard Wired NEMA Cabinet
$18,294.00
$73,176.00
W/CONTROLLER
Assembly with Controller
2 COB21120210000
4 Cobalt TS1/TS2-T2 controller, 110V,
$3,900.00
$15,600.00
8MB Datakey & Receptacle, FSK Card
conf for 9 pin, Touch SW
SubTotal
$88,776.00
Shipping & Handling*
Taxes**
$7,102.08
TOTAL
$95,878.08
Note: Each product listed in this quotation is available for purchase separately at the itemized price listed
Unless specifically requested or noted on this quotation, the product(s) quoted herein may or may not
comply with any Buy America requirements.
The information transmitted is intended only for the person or entity to which it is addressed and may
contain confidential and/or legally privileged material. Any review, retransmission, dissemination or
other use of, or taking of any action in reliance upon, this information by persons or entities other
than the intended recipient is prohibited except as required by law.
3360 i_ La r alfmn ,i A, re, A;i ahepan, CA 02806
Page 1 of 2
Quote Valid For: 00days
poo: Econo|itoFontory
Terms: Net 3Vdays from date ofshipment,
subject tocredit approval
*Shipping: Included
**Taxes: Estimated
Tom Kirkland -Account Manager
Shipping Date: 9 weeks ARO, approved credit terms and submittal approval when applicable
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Page 2 of 2
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VICINITY MAP
Q — PROJECT LOCATION
CONTROLLER CABINET ASSEMBLY UPGRADE PROGRAM (PROJECT NO. 571-16)
MSD
BY DEPARTMENT OF PUBLIC WORKS CITY OF PALM DESERT
SCALE: NTS
SHEET N0.
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