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Home My WebLink AboutC34940A - AMND 1 - Const Admin for DWGR Firecliff Bunker RnvtnCONTRACT NO. C34940A CITY OF PALM DESERT STAFF REPORT 1'�<— REQUEST: AUTHORIZE AN AMENDMENT TO CONTRACT NO. C34940A WITH HURDZAN GOLF TO PROVIDE ADDITIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR THE DESERT WILLOW FIRECLIFF BUNKER RENOVATION PROJECT SUBMITTED BY: Martin Alvarez, Director of Economic Development DATE: August 25, 2016 CONTENTS: Hurdzan Golf Contract Amendment Recommendation By Minute Motion: 1. Authorize an amendment to Contract No. C34940A with Hurdzan Golf to provide additional construction administration services for the Desert Willow Golf Firecliff Bunker Renovation Project in the amount not to exceed $5,000. 2. Appropriate $5,000 from Desert Willow Capital Improvement Fund 441 to Account No. 4414195-4809200. Background On June 9, 2016, the City Council authorized Contract No. 34940A with Hurdzan Golf in the amount not to exceed $20,000 to provide construction administration services for the Desert Willow Firecliff Bunker Renovation Project. Hurdzan Golf is the original golf course architect for both Desert Willow golf courses and recently completed the City's 3- 5 year capital improvement master plan for the entire Desert Willow Golf Resort. As part of the existing construction administration services contract, Hurdzan Golf was contracted to provide the following services: • Provide (3) site visits to provide specific field direction to the contractor and review the implementation the Firecliff Bunker Renovation plans and specifications. • Assistance with review of contractor Requests for Information (RFI's), clarifications and potential Change Order Requests. The construction administration services also include the review of progress payments. Staff Report Desert Willow Golf Resort Hurdzan Golf Page 2 of 2 August 25, 2016 Discussion: Hurdzan Golf has reviewed the progress of the Firecliff Bunker Renovation Project and provided (3) site visits on the following dates: • May 17-18, 2016 — Initial Contractor direction to commence project • June 8-9, 2016 — Review of construction progress (25%), inspection of first 4 holes, bunker design, drainage, liner, sand and sod installation • August 1-2, 2016 — Review of construction progress (60%) Due to the complexity of the project and the significant field adjustments requiring input from the golf course architect, our projected third and final site visit was required to be accelerated to August. During the third site visit, the architect inspected the construction progress and provided direction to the contractor on the grading contours required to provide a seamless transition where bunkers were eliminated. Staff seeks approval of a contract amendment to provide one additional site visit from Hurdzan Golf once the project is complete. The final site visit will allow the architect to review the completed project and assist in providing a final punch list. Staff recommends that the City approve a contract amendment in the amount not to exceed $5,000 for the additional construction administration services required to complete the Firecliff Bunker Renovation Project. This cost includes the architect's final site visit, plus reimbursement of travel expenses. Fiscal Analvsis The construction administration services required to complete the bunker renovation project are in the amount not to exceed $5,000. Funds are available in the Desert Willow Capital Improvement Fund 441 and staff recommends an appropriation to Account No. 4414195-4809200. :Submitted By: Mien Alvarez Director of Economic Development Reviewed: Janet oore for of Finance Department Head: Rudy A osta Assistant City Manager Approval: lm6tik McCarthy nteri City Manager G \rda\Marun Alvarez\Desert WillowTireclrfl Bunker Renovation\SR DW-Hurdzan Admin Contract -Amend doc CITY OF PALM DESERT Contract # / P.O. # I C34940A P112639 PROFESSIONAL SERVICE AMENDMENT ChanAmendment1 ge Order No.. Contingency: I YES I NO X Contract Purpose Administration Services -Bunker Renovations Account No. 4414195-4809200 Consultant's Name Hurdzan Golf Project No. I N/A Address: 1270 Old Henderson Rd, Columbus, OH 43220 vendor No. V0001946 You are hereby requested to comply with the following changes from the contract plans and specifications: IDESCRIPTION OF CHANGES Contract No. C34940A - Provide one additional site visit upon project completion and assist in providing a final punch list, if any corrections are required for the Desert Willow Golf Firecliff Bunker Renovation Project. ALL OTHER TERMS OF SUBJECT CONTRACT TO REMAIN THE SAME. TOTALS: NET CHANGE IN CONTRACT PRICE: DECREASE INCREASE In Contract Price In Contract Price $5,000 - $5,000 $5,000 JUSTIFICATION: Amendment is to address additional design work not included in the original contract. TOTAL BUDGET FOR PROJECT: + $25,000 CONTINGENCY: - Less: Expend. & Encumb. To Date: - 20,000.00 Amount Approved by Council: + - Less: This Change Order Amount: - 5,000.00 Less: Prior Amendment(s): - - BALANCE OF BUDGET $0 Less: This Amendment: - - REMAINING FOR PROJECT: Balance Remaining of Contingency: - The amount of the Contract will be Increased by the Sum of: Five Thousand and 00 Dollars ($5,000.00). Continued on reverse Contract C34940A Amendment No. 1 Continued from front This Professional Service Amendment covers changes to the subject contract as described herein. The Consultant shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump sum price agreed upon between the Consultant and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension N/A Days. Revised Contract Total $25,000 The undersigned Consultant approves the foregoing Professional Service Amendment # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Professional Service Amendment # 1 . The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Professional Service Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Professional Service Amendment shall be effective when approved by the Owner. Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: CERTIFIED FUNDS AVAILABLE: DEPARTMENT HEAD FINANCE DIRECTOR NOTE: No payments will be made prior to City Manager and Council approval 2. ACCEPTED BY: CONSULTANT Date Accepted 4. APPROVED BY: Robert A. Spiegel, MAYOR Date Approved INTERIM CITY MANAGER Date Approved G kdaWartin Alvarez\Desert WillowTifediH Bunker Renovation\C34940A Hurdzan Amendment#1 8-25-16 doc