HomeMy WebLinkAboutC28800E CO1 Free-right Lane at Fred Waring and Hwy 111 658-08Contract No. C28800E�,/
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: REQUEST APPROVAL OF CHANGE ORDER NO. 1, AND REQUEST
ACCEPTANCE OF WORK FOR CONTRACT NO. C28800E WITH
ALL AMERICAN ASPHALT FOR THE CONSTRUCTION OF THE
FREE RIGHT TURN LANE AT FRED WARING DRIVE AND
HIGHWAY 111 (PROJECT NO. 658-08)
SUBMITTED BY
CONTRACTOR
DATE:
CONTENTS
Recommendation
Mark Greenwood, P.E., Director of Public Works
All American Asphalt
400 East Sixth Street
Corona, CA 92879
October 27, 2016
Change Order No. 1
Notice of Completion
Vicinity Map
By Minute Motion:
1. Approve Change Order No. 1 to Contract No. C28800E for a decrease in
the contract price of $16,930.45, and a 12-day contract time extension for
the Free Right Turn Lane at Fred Waring Drive and Highway 111;
2. Authorize the Mayor to execute said Change Order No. 1; and
3. Accept the work for the Free Right Turn Lane at Fred Waring and
Highway 111 as complete, and authorize the City Clerk to file the Notice
of Completion for Contract No. C28800E (Project No. 658-08).
Strateqic Plan Obiective
The project furthered the goals of the strategic plan by providing a safe and efficient
transportation system for both residents and visitors.
Backqround
In March 2008, the City was awarded federal Congestion Mitigation and Air Quality (CMAQ)
grants for eight projects. The Regional Transportation Improvement Program (RTIP) was
approved, which allows the City to proceed with the development of the projects. One of
these projects was the reconfiguration of the right turn lanes from westbound Fred Waring
Staff Report
NOC and CO# 1 for Contract No. C28800E All American Asphalt (Project No. 658-08)
Page 2 of 2
October 27, 2016
Drive to northbound Highway 111. This project eliminated the dual right turn lanes and
replaced them with a single, unrestricted free right turn lane.
In December 2012, the City Council approved the appraisals and set just compensation for
the property acquisition required to construct the free right turn.
In September 2015, Caltrans authorized the construction phase of the project. Staff did not
want to construct during the winter season and opted to wait until summer of 2016.
On March 10, 2016, the City Council awarded Contract No. C28800E in the amount of
$313,765.00 to All American Asphalt for the Free Right Turn Lane at Fred Waring Drive and
Highway 111 Project.
During construction of the project, the contractor experienced a few challenges with the
construction of the monument sign. The design of the new footings delayed the final
installation. The free right turn lane was opened on schedule, but the final monument sign
construction was delayed approximately two weeks. Therefore, a twelve -day extension to
the project is justified and is granted by this change order.
The decreased amount in the contract price was due mainly to a decrease in the total
amount of asphalt grinding required. The quantity of several construction items were also
less than the estimated bid items.
Staff has inspected the work performed by the contractor and has found said work to be
complete and in accordance with the contract requirements.
Fiscal Analvsis
The initial contract amount was $313,765.00. Change Order No. 1 will decrease the
contract amount to $296,834.55. Caltrans will reimburse the City 100 percent of the
construction costs.
Prepared By:
/oel Wontalvo, P.E, Senior Engineer
Jahet . Moore, Director of Finance
Approval:
Lauri Aylaian, City Manager �i�
Department Head:
Mark Greenwood, P.E.
Director of Public Works
CITY OF PALM DESERT
Contract # / P.O. #
C28800E
P112700
CONTRACT CHANGE ORDER
Change Order No.
Contingency:
YES
j
I QUO-0
Contract Purpose Free Right Turn Lane at Fred Waring Drive and account No. 2134384-4400100
Highway 111 Improvements
Consultant's Name All American Asphalt Project No. I 658-08
Address: 400 East Sixth Street Vendor No. I V0014033
Corona, CA 92879
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
(Supplemental Plans, Specifications, and Directives dated Attached) In Contract Price In Contract Price
Unanticipated design issues with the monument sign footing delayed 16,930.45
construction of the footing. Also, several bid items were less than estimated
in the contract bid such as grinding of asphalt, sidewalk and curb.
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: +
Less: Expend. & Encumb. To Date: -
Less: This Change Order Amount: -
BALANCE OF BUDGET
REMAINING FOR PROJECT:
TOTALS: 16, 930.45
NET CHANGE IN CONTRACT PRICE:
313,765.00 CONTINGENCY:
296,834.55 Amount Approved by Council:
- Less: Prior Change Order(s):
Less: This Change Order:
16,930.45 Balance Remaining of Contingency:
(16,930.45)
+ 31,376.00
31,376.00
The amount of the Contract will be decreased by the Sum of: Sixteen Thousand Nine Hundred Thirtv and
45/100 Dollars ($16,930.45).
See reverse ...
Contract C28800E Change Order No. 1 Continued from front
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish
equipment and materials, and perform all work as necessary or required to complete the Change Order items for a
lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner.
Contract Time Extension 12 Days.
Revised Contract Total $296,834.55
The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work,
inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order
items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood
that the Change Order shall be effective when approved by the Owner.
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies,
waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of
or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and
indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as
any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
REQUESTED BY:
CERTIFIED
FUNDS AVAILABLE:
DEPARTMENT HEAD
FINANCE DIRECTOR
NOTE: No payments will be made prior
to City Manager and Council approval
2. ACCEPTED BY:
CONTRACTOR Date Accepted
4. APPROVED BY:
ROBERT A. SPIEGEL, MAYOR Date Approved
CITY MANAGER Date Approved
See reverse
To be recorded with the Riverside County Recorder
within 10 days after completion and acceptance by
the City Council. NO RECORDING FEE PER
SECTION 6103 OF THE GOVERNMENT CODE.
When recorded, return to:
Office of the City Clerk
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260
NOTICE OF COMPLETION
(Cal. Civ. Code § 3093 — Public Works)
NOTICE IS HEREBY GIVEN:
1. That the interest or estate stated in paragraph 3 herein in the real property herein described is SOLELY
OWNED by the CITY OF PALM DESERT, A MUNICIPAL CORPORATION, a political subdivision of the State
of California, and whose address is 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA, 92260.
2. That the full name and address of the owner of said interest or estate is set forth in the preceding
paragraph.
3. That the nature of the title of the stated owner, as set forth in paragraph 1, is IN FEE
4. That on the 27th day of October, 2016 work of improvement described as the Free Riqht Turn Lane at
Fred Warinq Drive and Hiqhwav 111, Project No. 658-08 Contract No. C28800E, on the real property herein
described was completed.
5. That the name of the original contractor, if any, for said work of improvement was: All American
Asphalt, 400 East Sixth Street, Corona, CA 92879.
6. That the real property herein referred to is situated in the City of Palm Desert, County of Riverside,
State of California, and is described as 72286 and 72290 Hiqhwav 111.
Date:
STATE OF CALIFORNIA }
} ss
COUNTY OF RIVERSIDE }
CITY OF PALM DESERT
A MUNICIPAL CORPORATION
By:
Robert A. Spiegel, Mayor
I hereby certify that I am the City Clerk of the governing board of the CITY OF PALM DESERT, CALIFORNIA, the political subdivision
which executed the foregoing Notice and on whose behalf I make this verification: That I have read said Notice, know its contents, and
that the same is true. I certify under penalty of perjury that the foregoing is true and correct.
Executed at Palm Desert, California, on this day of , 20
RACHELLE D. KLASSEN, CITY CLERK
Rev. Sept 2016
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Notes
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