HomeMy WebLinkAboutC33871 - CO1 - Janitorial Svcs at Parkview Office ComplexContract No. C33871
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: APPROVE CHANGE ORDER NO. 1 TO CONTRACT NO. C33871
WITH DEDICATED BUILDING SERVICES, LLC, FOR
JANITORIAL SERVICES AT THE PARVIEW OFFICE COMPLEX,
AND INCREASE THE AMOUNT OF THE CONTRACT BY $3,150
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: Dedicated Building Services, LLC
4419 Van Nuys Blvd, Ste 209
Sherman Oaks, CA 91403
DATE: November 10, 2016
CONTENTS: Change Order No. 1
Dedicated Building Services' Proposal
Recommendation
By Minute Motion:
1. Approve Change Order No. 1 to Contract No. C33871 with Dedicated
Building Services, LLC, (Dedicated) for janitorial services for the
Parkview Office Complex;
2. Increase the amount of the contract by $3,150; and
3. Authorize the Mayor to execute Change Order No. 1.
Funds are available in the General Fund Account No. 5104195-4369601, CAM-BLDG
#444.
Strateqic Plan Obiective
Providing janitorial services is an on -going operational/maintenance function and, as
such, does not directly contribute to the objectives of the Strategic Plan.
Staff Report
Change Order No. 1 for Additional Janitorial Srvs at Parkview Office Complex
Page 2 of 2
November 10, 2016
Background
The subject contract was awarded by the City Council to Dedicated Building Services,
LLC., on August 28, 2014, for a term of 21 months with an option for two, one-year
extensions. On June 30, 2016, the City Council approved the first one-year extension in
the amount of $76,890.
Currently, the restroom facilities at the Parkview Office Complex are cleaned once per
day after regular business hours. Recently, staff has received a number of complaints
from Parkview tenants regarding the condition of the restrooms during the day. After
careful consideration, staff asked Dedicated for a quote to add one hour to their daily
schedule specifically for cleaning the restrooms in the afternoon. Dedicated submitted a
quote in the amount of $450 per month, which staff considers it to be reasonable.
Therefore, staff requests approval to add one hour of janitorial services per day to the
Parkview Complex Building contract for the remainder of the contract term
(December 1, 2016, through June 30, 2017). This will increase the contract by $3,150
($450 x 7 months) for a total of $80,040.
Fiscal Analysis
This is an on -going maintenance activity with no fiscal impact beyond the contract
amendment.
Prepared By: Depart t e
4
ar a z, Facilities Manager Mark Gr n ood, P.E.
Director f blic Works
J ne M. Moore, Director of Finance
Approval:
Lauri Aylaian, City Manager
CITY OF PALM DESERT
CONTRACT CHANGE ORDER
Contract Purpose Facilities Janitorial Services
Consultant's Name Dedicated Building Services LLC
Address: 4419 Van Nuys Blvd, Ste 209
Sherman Oaks, CA 91403
Contract # / P.O. # C33871 none
Change Order No. I 1 _
Contingency: YES NO
Account No. 5104195-4369601
Project No. n/a
Vendor No. V0013422
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
(Supplemental Plans, Specifications, and Directives dated Attached) In Contract Price In Contract Price
Additional janitorial services at the Parkview Office Complex
Rate: $450 per month X 7 (December 1, 2016 thru June 30, 2017)
TOTALS:
NET CHANGE IN CONTRACT PRICE:
JUSTIFICATION:
3,150.00
3,150.00
3,150.00
Provide one additional hour of janitorial services for restroom cleaning in the Parkview Office Complex during the
afternoon hours.
TOTAL BUDGET FOR PROJECT: + 80,040.00 CONTINGENCY:
Less: Expend. & Encumb. To Date: - 76,890.00 Amount Approved by Council: + -
Less: This Change Order Amount: - 3,150.00 Less: Prior Change Order(s): - -
BALANCE OF BUDGET Less: This Change Order: - -
REMAINING FOR PROJECT: - Balance Remaining of Contingency: -
The amount of the Contract will be increased by the Sum of: Three Thousand One Hundred Fiftv and 00/100
Dollars ($3,150.00).
See reverse ...
Contract C33871 Change Order No. 1 Continued from front
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish
equipment and materials, and perform all work as necessary or required to complete the Change Order items for a
lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner.
Contract Time Extension 0 Days.
Revised Contract Total $80.040
The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work,
inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order
items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood
that the Change Order shall be effective when approved by the Owner.
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies,
waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of
or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and
indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as
any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
REQUESTED BY:
3. CERTIFIED
FUNDS AVAILABLE:
DEPARTMENT HEAD
FINANCE DIRECTOR
NOTE: No payments will be made prior
to City Manager and Council approval
2. ACCEPTED BY:
CONTRACTOR Date Accepted
4. APPROVED BY:
ROBERT A. SPIEGEL, MAYOR Date Approved
CITY MANAGER Date Approved
See reverse ...
I f 1
COMPANY NAME: Dedicated Building Services DATE: 10/14/16
Custodial Services Quote/Proposal Submitted to:
Customer: Contact Person:
City of Palm Desert Carlos Hernandez
Customer Address: Phone Number: Fax Number:
73510 Fred Waring Dr, 760-346-0611 x810
Palm Desert, CA 92260
CHECK ONE: As Requested (✓ )
I
Job Name:
Day Porter Services
Recommended ( )
Job Location Name:
Park View
CUSTODIAL SERVICES QUOTE/PROPOSAL
We hereby propose the following:
Description:
ITEMIZE:
Day Porter Services - Monthly cost for 1 hr/day x 5dys/wk
Submitted By:
Brittanv Ramos
Print Name Signature
Acceptance/Approval of Quote/Proposal:
Area:
Palm Desert
$450.00
Total Cost: $450.00
Date
Print Name Signature Date