HomeMy WebLinkAboutC34370A - Bids - Generator for Joslyn CtrCITY OF PALM DESERT CONTRACT NO. C34370A
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: AUTHORIZE STAFF TO ADVERTISE FOR BIDS FOR A NEW
EMERGENCY GENERATOR FOR THE JOSLYN CENTER
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
DATE: December 8, 2016
CONTENTS: Engineer's Estimate
Recommendation:
By Minute Motion, authorize staff to advertise for bids for a new emergency
generator at The Joslyn Center, and sell the old generator outside of the
state.
Strateqic Plan Obiective
This matter is related to the Public Safety and Emergency Services section of the Palm
Desert Strategic Plan, specifically under Priority 3: Help the community become more
prepared for disasters and public safety emergencies. The priority's strategy is to
expand the City's current disaster preparedness efforts through increased education
and public outreach. Although not related to education or outreach, an emergency
generator at The Joslyn Center will be very beneficial during disaster response and
recovery efforts.
Background:
When the old emergency generator at the Civic Center Sheriff Substation was replaced
during an upgrade, staff was asked to find a location where the generator could be
used. After researching City -owned facilities, The Joslyn Center was selected as the
ideal location for the generator.
An electrical engineer was hired to design the system to integrate the generator into the
building's power system. The engineer completed the design and provided a cost
estimate of $164,000.
On July 28, 2016, the City Council authorized staff to advertise for bids for the generator
relocation project. Prior to bidding, it was necessary to secure permits from the South
Coast Air Quality Management District (AQMD). During the application process it was
discovered that when a generator is relocated to a new parcel, the generator is treated
as a new install, and it is subject to all of the current emission requirements.
Staff Report
Authorize Staff to Install New Generator at Joslyn Center
Page 2 of 2
December 8, 2016
When the generator relocation was designed, a diesel particulate filter was included in
the retrofit to bring the diesel emissions into compliance, but the retrofit will not reduce
the Nitrogen Oxides (NOx) emissions enough to comply with current requirements.
There are other filters available that can reduce NOx; however, the engineer advised
that those types of filters would likely be unable to reduce the emissions enough to meet
compliance requirements. Even if a filter could bring emissions into compliance, the
strain the filter would place on the generator would limit the ability to produce sufficient
electricity for the facility.
Because of the requirements that have been placed on the generator, it has become
functionally obsolete in California. Staff recommends that the City Council authorize the
sale of the generator outside of the state
The electrical engineer was asked to redesign the project using a new generator that
meets the emissions requirements rather than relocating and retrofitting the old
generator. The engineer has revised the plans and provided an engineer's estimate of
$180,625. The estimate contains a significant contingency, so it is possible that the
project could be completed within the existing budget of $168,000. In the event that the
low bid exceeds the budget, staff will request an appropriation of funds at the time a
contract is awarded.
Staff recommends that the City Council authorize the City Clerk to advertise for bids for
the new generator at The Joslyn Center. Upon receipt of the bids, the City Council will
have the option to review the bids and determine if proceeding with the project is cost
effective.
Fiscal Analysis:
In addition to the estimated $180,000 cost of the project, the generator will require
periodic maintenance and fees must be paid to the Air Quality Management District.
The cost to operate the generator is estimated to be les§fthan/$1,000 perXear.
Pre r d By- "
i l � li
Rya Gayler roject Administrator
Moore, Director of Finance
Approval:
Lauri Aylaian, City Manager
Mark tree-W6od, P.E. '
Directo0of Public Works
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