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HomeMy WebLinkAboutCity Manager Meeting Summaries - Oct 30-Nov 25CITY OF PALM DESERT CITY MANAGER'S OFFICE �i I STAFF REPORT REQUEST: INFORMATIONAL ITEM — CITY MANAGER MEETING SUMMARIES (October 30 — November 25, 2016) SUBMITTED BY: Lauri Aylaian, City Manager DATE: December 8, 2016 Following are meetings held with groups, residents, and/or businesses for the period of October 31 — November 25, 2016: October 31 City Attornev Semi -weekly meeting to discuss property transactions, pending litigation, municipal code interpretations, and routine matters. Executive Management Weekly meeting with the management team. Councilmembers Weber and Tanner Met with Councilmembers Weber and Tanner to discuss routine business and concerns. Desert Willow Issues Met with Martin Alvarez, Anthony Hernandez, Rudy Acosta, and Janet Moore to discuss the Desert Willow Golf Resort and concerns regarding the resident rate for golfing. November 1 Greater Palm Springs Economic Summit Attended the CVEP Greater Palm Springs Economic Summit at the Palm Springs Convention Center. Girlfriend Factor Luncheon Attended the Girlfriend Factor luncheon to benefit adult women who choose to improve their position in life through higher education and occupational training. Staff Report Informational Item: City Manager Meeting Summaries Page 2 December 8, 2016 Joslvn Center VIP Open House Attended the open house event at the Joslyn Center. November 2 Councilman Jonathan Met with Councilman Jonathan to discuss routine business and concerns. Citv Attornev Semi -weekly meeting to discuss property transactions, pending litigation, municipal code interpretations, and routine matters. Kevin Kalman Met with Desert Recreation District General Manager, Kevin Kalman to discuss services provided by the DRD and the potential impact of detachment of a neighboring city. Miles Bates House Met with Russell Grance, and Martin Alvarez to discuss issues with the Miles Bates house and approach to potential designation of historical significance. Staff Meetinq at Corporation Yard Addressed the staff at the Corporation Yard as the new City Manager. Site Visit - Deep Canvon Palm Trees Went on a site visit with Mark Greenwood to view the condition of the trees along Deep Canyon in an unfunded landscape and lighting district. Palm Desert Emplovee's Orqanization Met with the five board members of the PDEO as an introductory meeting. November 3 Staff Meetinq Met with staff to review the agenda for the November 10 City Council meeting. Pete Carlson's Facade Enhancement Met with Martin Alvarez, Ryan Stendell, and Edna Carlson to review the possibility of a fagade enhancement at Pete Carlson's building. Staff Report Informational Item: City Manager Meeting Summaries Page 3 December 8, 2016 Greater Palm Springs Convention and Visitor's Bureau Presentation Attended a presentation by the CVB. Developer Impact Fees Met with Mark Greenwood, Janet Moore, and Ryan Gayler to discuss developer impact fees. November 4 Meetinq with the Mavor, Mavor Pro Tern & Citv Attornev Met with Mayor Spiegel, Mayor Pro Tem Harnik, and Bob Hargreaves to discuss routine City business and answer questions relative to current issues. Volunteer Recognition Lunch at Joslvn Center Attended a luncheon at the Joslyn Center to recognize the volunteers of the organization. Bi-Weekly Conference Call Participated in a conference call with staff and the Lew Edwards Group to discuss the TOT ballot measure. November 7 City Attornev Semi -weekly meeting to discuss property transactions, pending litigation, municipal code interpretations, and routine matters. Executive Management Weekly meeting with the management team. Summer Youth Academv Met with Deborah Glickman to discuss a potential summer youth academy. Deborah McGarrev — The Gas Co. Met with Deborah McGarrey as an introductory meeting. Gallery Openinq Attended the North Wing Gallery opening. General Plan Town Hall Attended the presentation given by Ryan Stendell and Planning staff in a Town Hall meeting regarding the completion of the updated General Plan. Staff Report Informational Item: City Manager Meeting Summaries Page 4 December 8, 2016 Youth Committee Attended the Youth Committee meeting. November 8 Derek White Met with Derek White to discuss operations at Desert Willow, including financial position and resident concerns. Debrief from Conference -Personnel Lori Carney shared ideas from the California Public Employers Labor Relations Association Conference that she recently attended in Monterey. Palmira HOA Boardmembers Met with two Palmira HOA Boardmembers, David Savoca and Michael Hardy, to discuss their concerns about short-term rentals of a property within a homeowner's association. Rec Center Remodel Met with Ryan Stendell, Kimberly Warpinsky, and Carlos Hernandez to discuss a proposed remodel and expansion of the Desert Recreation Center. YMCA Site Tour Toured YMCA properties with Rob Ballew and Susie Harvey and discussed their desire to expand. November 9 Riverside Countv Sheriff's Office Contract Citv Partner's Meetinq Attended informational meeting in Riverside with Lt. Baur regarding computation of facility fee and hourly rate for Sheriff's services. Mid-Vallev Bike Path Met with Ryan Stendell, Janet Moore, and Mark Greenwood to discuss the mid -valley bike path. Monthly Birthdav Lunch Met with Lori Carney, Del Walker, and Donna Evans to discuss plans for monthly birthday lunches for staff beginning in January 2017. Staff Report Informational Item: City Manager Meeting Summaries Page 5 December 8, 2016 What to do with El Paseo Met with staff to discuss ideas for improving the El Paseo corridor, including a potential demonstration project, and long-term strengths, weaknesses, opportunities, and threats. November 10 Allen Monroe -Living Desert Met with Allen Monroe to discuss potential changes at the Living Desert, and their impact on existing sublease agreement. Janet Moore & Lori Carnev Met with Janet Moore and Lori Carney to discuss a personnel matter. Mavor and Mavor Pro Tern Met with Mayor Spiegel and Mayor Pro Tern Harnik to discuss routine City business and answer questions relative to current issues. Studv Session — CalPers/GASB Closed Session Council Meetinq November 11 City Hall Closed in Recognition of Veterans Dav Attended Veterans Day ceremony in Civic Center Park. November 14 City Attornev Semi -weekly meeting to discuss property transactions, pending litigation, municipal code interpretations, and routine matters. Executive Management Weekly meeting with the management team. CVAG/TAC Attended the CVAG Technical Advisory Committee meeting. Alessandro Allev Met with Rudy Acosta, Martin Alvarez, Mark Greenwood, and Ryan Gayler to discuss the transition of the Alessandro Alley project from Economic Development to Public Works. Staff Report Informational Item: City Manager Meeting Summaries Page 6 December 8, 2016 Conference Call with Dave Morgan Participated in a conference call with Dave Morgan to discuss the establishment of City Manager's goals. Leaque of California Cities Citv Managers' Meeting & General Meetinq Attended the LOCC City Managers' Meeting as well as the General Meeting in Cathedral City. November 15 Lori Carnev Met with Lori Carney to discuss HR items. The Millenium Met with Mayor Pro Tem Harnik, Russell Grance, and Martin Alvarez to discuss the permitting process at the Millennium residential project. Peace Officers & Public Safetv Awards Luncheon Attended the POPS luncheon at the Westin Mission Hills honoring members of the Police and Fire Departments. Desert Willow Golf Resort Operator RFQ/RFP Interviews/Evaluations Participated in interviews and evaluations of three candidates vying for the Desert Willow Golf Resort Operator contract. November 16 Voicemail Policv Met with staff to discuss the Voicemail and Phone policy at City Hall. Citv Attornev Semi -weekly meeting to discuss property transactions, pending litigation, municipal code interpretations, and routine matters. President's Plaza Follow -Up Met with Mark Greenwood, Ryan Stendell, Rudy Acosta, and Martin Alvarez to discuss the President's Plaza parking lot and options for upgrading its infrastructure. Mavor Pro Tem Harnik & Hasan Ikhrata Lunch meeting with Mayor Pro Tem Harnik and SCAG Executive Director Hasan Ikhrata. Staff Report Informational Item: City Manager Meeting Summaries Page 7 December 8, 2016 Purchasinq Policv Met with members of Best Best & Krieger, Ryan Stendell, Rudy Acosta, Janet Moore, and Mark Greenwood to discuss the current purchasing policy at the City of Palm Desert and ways to introduce best practices. Buildinq Inspector Coveraqe Met with Russell Grance, Janet Moore, and Lori Carney to discuss building permitting coverage in the Building & Safety Department. November 17 Staff Meetinq Met with staff to discuss updates from each department. Citv of Palm Desert NJPA/ezlQC Meetinq Attended a presentation by Matt Schroeder with Mark Greenwood, Bob Hargreaves, and Janet Moore concerning use of governmental prequalified contractors in lieu of standard bidding procedures. M.O.U. Initial Planninq Met with Lori Carney and Janet Moore to discuss the M.O.U. MuniServices Quarterly Sales Tax Met with Janet Moore, Julia Erdkamp (MuniServices), and Ruth Ann Moore to review the quarterly sales tax for the City of Palm Desert. DSUSD 50th Anniversary Attended the Desert Sands Unified School District's 50th anniversary celebration at the Coachella Valley History Museum in Indio. November 18 Underaroundinq Met with Mark Greenwood, Ryan Gayler, and David Hermann to discuss undergrounding utilities and selection of a consultant to prepare a master plan in Palm Desert. Grafton's Plan Check Met with Mark Greenwood and Bo Chen to discuss plan check items for the new Grafton's restaurant on El Paseo. Meetinq with the Mavor. Mavor Pro Tern & Citv Attornev Met with Mayor Spiegel, Mayor Pro Tem Harnik, and Bob Hargreaves to discuss routine City business and answer questions Staff Report Informational Item: City Manager Meeting Summaries Page 8 December 8, 2016 relative to current issues. Councilmember Jonathan Met with Councilmember Jonathan to discuss routine business and concerns. Gina Nestande Met with newly elected Councilmember Nestande for an introductory meeting. November 21 Executive Management Weekly meeting with the management team. Citv Attornev Semi -weekly meeting to discuss property transactions, pending litigation, municipal code interpretations, and routine matters. Dan Martinez Lunch meeting with Indio City Manager Dan Martinez. Russell Grance Met with Russell Grance to discuss staffing needs for Building & Safety. November 22 Investment & Finance Committee, Attended the Investment & Finance Committee meeting. Building & Safety Department Staff inq Met with Russell Grance and Lori Carney to discuss staffing needs for Building & Safety. Ambulance Cost Recoverif. Met with Palm Desert Division Chief Dan Talbot, Battalion Chief Rick Griggs, and Lori Carney to discuss concept of ambulance cost recovery. Martin Alvarez Met with Martin Alvarez to discuss Quiksilver ENA requirements and milestones. November 23 City Attornev Semi -weekly meeting to discuss property transactions, pending litigation, municipal code interpretations, and routine matters. Staff Report Informational Item: City Manager Meeting Summaries Page 9 December 8, 2016 Receivership & Demolition of Two Properties Met with Pedro Rodriguez to discuss two properties in Palm Desert with longstanding code compliance issues. Councilmember Orientation Review Prepped for the upcoming Councilmember orientation with Rachelle Klassen, Lori Carney, Del Walker, and Bob Hargreaves. November 24-25 Citv Hall Closed in Observance of Thanksgivinq LAURI AYLAIAN CITY MANAGER LA:de