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HomeMy WebLinkAboutC34170 On-call Surveyor Servicesr i Contract No. C33780 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: AWARD CONTRACT NO. C 33780 FOR ON -CALL CITY SURVEYOR SERVICES TO RBF CONSULTING, A MICHAEL BAKER INTERNATIONAL COMPANY, OF PALM DESERT, CALIFORNIA, IN AN AMOUNT NOT TO EXCEED $25,000 SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONSULTANT: RBF Consulting, a Michael Baker International Company 74-130 Country Club Drive, Suite 201 Palm Desert, CA 92260 DATE: February 12, 2015 CONTENTS: Agreement Recommendation By Minute Motion: 1. Award Contract No. C 33780 for On -Call City Surveyor Services to RBF Consulting, a Michael Baker International Company (RBF Consulting), of Palm Desert, California, in an amount not to exceed $25,000; 2. Appropriate $25,000 from unobligated general funds to Account No. 110-4300-413-3010, Professional -Arch itectu ral/Eng ineering; and 3. Authorize the Mayor to execute the contract. Background On December 30, 2014, the City's long-time Senior Engineer/City Surveyor retired and a search for his replacement is underway. In the interim, there remains a need for surveying and mapping services and staff determined that contracting for these services was the most feasible option; therefore, on January 14 and 21, 2015, a notice inviting Request for Proposals was advertised. The proposals submitted were reviewed by a selection committee of staff members who ranked the proposals on quality of the proposal, qualifications of the firm, qualifications of the firm's staff, and references. Contract No. C 33780 Staff Report Award Contract for On -Call City Surveyor Services Page 2 of 2 February 12, 2015 Following are the firms that submitted proposals listed in the order in which they were ranked by the selection committee. Consultant Location RBF Consulting Palm Desert, CA TKE Engineering, Inc. Riverside, CA NRO Engineering Palm Desert, CA Engineering Resources Hemet, CA Bengal Engineering, Inc. Goleta, CA Coachella Valley Engineers Palm Desert, CA Diversified Project Services International Bakersfield, CA MVE, Inc. Los Angeles, CA Based on this review, the selection committee recommends awarding the contract to RBF Consulting. Fiscal Analysis There is no fiscal impact beyond the cost of obtaining the surveying and mapping services. Deoa(""Head: Mark Gte f nwood, P.E. Director Public Works i Paul S. Gibson, Director of Finance .s M. Wohlmuth, City Manager CONTRACT NO. C 33780 AGREEMENT THIS AGREEMENT, made and entered into this 12th day of February, 2015, by and between THE CITY OF PALM DESERT, a municipal corporation, hereinafter referred to as "CITY" and RBF CONSULTING, A MICHAEL BAKER INTERNATIONAL COMPANY, hereinafter referred to as "CONSULTANT." WITNESSETH: WHEREAS, the CONSULTANT is a corporation, the principal members of which are Professional ENGINEERS and/or SURVEYORS duly registered under the laws of the State of California; and WHEREAS, CITY desires to engage CONSULTANT to render certain technical and professional engineering services as set forth in Exhibit "A" (Consultant's Proposal of Services) in connection with providing ON -CALL CITY SURVEYOR SERVICES. NOW, THEREFORE, the parties hereto agree as follows: (1) CITY hereby agrees to engage the CONSULTANT to perform the technical and/or professional services as hereinafter set forth. (2) CONSULTANT shall perform all work necessary within the schedules provided herein to complete the services set forth in Exhibit "A" attached hereto and by reference incorporated herein and made a part hereof. G \PubWorks\Staff Reporls12015XFebruary 12\04 Award On -Call City Surveyor Contract to RBFICONSULTANT AG REEMEN I docx CONTRACT NO. C 33780 (3) All information, data, reports and records and maps as are existing and available from the CITY and necessary for the carryings out of the work outlined in Exhibit "A" hereof shall be furnished to CONSULTANT without charge by CITY and CITY shall cooperate in every way reasonable in the carrying out of the work without delay. (4) CONSULTANT represents that, it employs or will employ at its own expense, all personnel required in performing the services under this Agreement. (5) All of the services required hereunder will be performed by the CONSULTANT or under its direct supervision, and all personnel engaged in the work shall be qualified and shall be authorized, permitted or licensed under state and local law to perform such services. (6) The execution of this Agreement by the parties hereto does not constitute an authorization to proceed. CITY's Director of Public Works has not authorized the CONSULTANT to proceed. (7) The CONSULTANT shall work closely with the CITY's Director of Public Works, or his designated representative, who shall act as the principal officer of the CITY. The CONSULTANT shall review and receive the Director of Public Works approval of the details of work as it progresses. The Registered Civil Engineer/Land Surveyor hereby designated by the CONSULTANT as its representative for supervision of the work required by this Agreement is Christopher Alberts, R.C.E. No. 33965 and L.S. No. 8508. (8) The CONSULTANT warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the 2 G \Pub Works\Staff Reports\2015\February 12\04 Award On Call City Surveyor Contract to RDF\CONSULTANT AGREEMENT docx CONTRACT NO. C 33780 consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the right to annul this Agreement without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. (9) The right is reserved by the CITY to terminate the Agreement at any time upon seven (7) days written notice, in the event the project is to be abandoned or indefinitely postponed, or in the event the CONSULTANT's services, in the sole judgment of CITY, are unsatisfactory or because of the CONSULTANT's failure to prosecute the work with diligence or within the time limits specified or because of his disability or death. In any such case, the CONSULTANT shall be paid the reasonable value of the services rendered, based upon CONSULTANT' standard hourly rates, up to the time of the termination. The CONSULTANT shall keep adequate records to substantiate costs and provide copies of original timecards in the event of termination or suspension. (10) All documents including tracings, drawings, estimates, reports, investigations and computations shall be delivered to and become the property of the CITY. (11) The CONSULTANT shall comply with all federal, state and local laws, ordinances and regulations applicable to work. 3 G.\PubWorks\Staff Reports\2015\February 12\04 Award On -Call City Surveyor Contract to RBF\CONSULTANT AGREEMENT docx CONTRACT NO. C 33780 (12) No change in the character or extent of the work to be performed by the CONSULTANT shall be made except by supplemental authority in writing between CITY and the CONSULTANT. The supplemental authority shall set forth the changes of work, extension of time and adjustment of the fee to be paid by CITY to the CONSULTANT, if any. (13) In connection with the execution of this Agreement, the CONSULTANT shall not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. The CONSULTANT shall take affirmative actions to insure equal employment opportunity and that employees are treated during their employment without regard to their race, religion, color, sex or national origin. Such actions shall include, but not limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay, or other forms of compensation and selection for training, including apprenticeship. This clause shall be included in each related subcontract, if any, awarded by the CONSULTANT. (14) The CITY agrees to pay the CONSULTANT for the work required by this Agreement on the following basis: CONSULTANT shall submit invoices monthly for services performed in the previous month not to exceed the total contract amount of $25,000.00 (Twenty-five Thousand and 00/100 Dollars). CITY agrees to pay all undisputed invoices within thirty (30) days of receipt of invoice. CITY agrees to notify CONSULTANT of disputed invoices within fifteen (15) days of receipt of said invoice. 4 G \PubWorks\Staff Reports\2015\February 12\04 Award On -Call City Surveyor Contract to RBF\CONSULTANT AGREEMENT docx CONTRACT NO. C 33780 (15) The CONSULTANT agrees to complete the work described in Exhibit "A" and the Request for Proposal -On Call City Surveyor Services. (16) In the event that any judgment is entered in any action upon this Agreement, the party hereto against whom such judgment is rendered agrees to pay the other party an amount equal to the reasonable value of the legal services performed in his or its behalf in such action and that such amount may be added to and made a part of such judgment. (17) This Agreement shall be binding on the successors and assigns of the parties, but it shall not be assigned by the CONSULTANT without written consent of the CITY. (18) The CONSULTANT shall be an independent contractor, not an employee of the CITY. (19) Prohibited interests are as follows: The parties hereto covenant and agree that to their knowledge no member of the City Council, officer or employee of the CITY has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in business of the contracting party other than the CITY, and that if any such interest comes to the knowledge of either party at any time a full and complete disclosure of all such information will be made in writing to the other party or parties, even if such interest would not be considered a conflict of interest under applicable laws. The CONSULTANT hereby covenants that he has, at the time of this Agreement, no interest, and that he shall not acquire any interest in the future, direct or indirect, which would conflict in any manner or degree with the performance of services 5 G'\PubWorks\Staff Reports12015\February 12\04 Award On -Call Cdy Surveyor Contract to RBF\CONSULTANT AGREEMENT docx CONTRACT NO. C 33780 required to be performed pursuant to this Agreement. The CONSULTANT further covenants that in the performance of this work no person having any such interest shall be employed by the CONSULTANT. (20) The CONSULTANT shall indemnify and save harmless the CITY, its officers and employees from and against any liability, loss, cost or expense resulting from any injury or damage to persons or property arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of the CONSULTANT, its agents or employees, while engaged in the performance of this Agreement. The CONSULTANT shall submit to CITY, prior to the Notice to Proceed is issued, certification of adequate coverage for "errors and omission" insurance in amounts approved by the City Attorney. Any such insurance shall not be canceled prior to written notice to and approval from the CITY. (21) In case of conflicts within the contract documents, the document precedence shall be as follows: (a) This Agreement; (b) Exhibit "A" (Engineer's Proposal of Services, and any written modifications thereto). 6 G \Pub Works\Staff Reports\2015\February 12\04 Award On -Call City Surveyor Contract to RBF\CONSULTANT AGREEMENT docx CONTRACT NO. C 33780 IN WITNESS WHEREOF, said parties have executed this Agreement the date first hereinabove written. CITY OF PALM DESERT, a Municipal Corporation Susan Marie Weber, Mayor Date: ATTEST: Rachelle D. Klassen, City Clerk City of Palm Desert, California APPROVED AS TO CONTENT: Mark Greenwood, P.E. Director of Public Works RBF CONSULTING, A MICHAEL BAKER INTERNATIONAL COMPANY Authorized Signature (Signature to be notarized) Date: APPROVED AS TO FORM: David J. Erwin, City Attorney 7 G \Pub Works\Staff Reports\2015\February 12\04 Award On -Call City Surveyor Contract to RBF\CONSULTANT AGREEMENT docx CONTRACT NO. C 33780 CONSULTANT ACKNOWLEDGEMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of On , 20 , before me, a Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature 8 G.\RubWorWStaff Reports\2015\February 12\04 Award On -Call City Surveyor Contract to RBF\CONSULTANT AGREEMENT docx CONTRACT NO. C 33780 EXHIBIT "A" CONSULTANT'S PROPOSAL FOR ON -CALL CITY SURVEYING SERVICES Contract No. C33780 Innovation Done Right ... We Make a Difference INTERNATIONAL January 26, 2015 City of Palm Desert Attn: Mark Greenwood, PE Director of Public Works 73-510 Fred Waring Drive Palm Desert, CA 92260 Subject: Response to Request for Proposals for On Call City Surveyor Services Dear Mr. Greenwood: RBF Consulting, a Michael Baker International Company (RBF) is pleased to submit our Proposal to continue with our valued relationship with the City of Palm Desert by providing Land Surveying and Mapping services on an on -call basis and for various projects. Our proposal has been carefully prepared to be fully responsive to the City's Request for Proposals (RFP) released by the City. By selecting the RBF Team, the City will realize the following benefits: THE RBF TEAM HAS THE RIGHT EXPERIENCE. Specific projects with selected references similar to this contract have been included in the statement of qualifications demonstrating RBF's experience with Land Surveying and Mapping Services. LOCAL KNOWLEDGE. RBF has been providing professional services to the City of Palm Desert since 1985. We have in-depth knowledge of the City's infrastructure and community from our current and previous work in the area. Our Project Team is well versed in the City's standards and business processes allowing us to provide the City with quality professional services in a timely and cost-effective manner. EXPERIENCED PROJECT TEAM. Mr. Christopher Alberts, PLS will serve as Project Manager and will be the City's main contact for the contract. Mr. Alberts has 18 years of combined experience in field surveying and office mapping. As Project Manager, he is responsible for the overall operations of the Geographic Information Technology department in the Coachella Valley and Pass areas from the Palm Desert Office. Mr. R. Page Garner, PLS will serve as the Project Surveyor and has 35 years of experience in the profession, including the last 25 years serving as the City Surveyor for the City of Palm Desert. DEVOTED PROJECT TEAM. Mr. Alberts and Mr. Garner are both actively involved in the profession, serving on numerous professional association committees including a Joint Professional Practice Committee, being a twelve person committee to promote and encourage professionalism in Land Surveying and review land surveying concerns relating to local standards of practice including the filing of Public Record Documents and compliance with the codes that govern the profession. RBF has a proven record of successful completion of On-Call/As-Needed contracts and encourages you to contact the references provided in the attached qualifications for verification of our performance. We appreciate the opportunity to submit this RFP and we look forward to discussing our qualifications and team capabilities with the City in greater detail. Should you need additional information, please contact me directly at 760.346.7481 or caibertsd^mbakerintl.com, Respectfully su*itted, r" Chnstopher Alberts, PLS Sr. Associate, Project Manager IMF Ima —=— g4ffMY ArsnuvPoer MBAKERINTLCOM ?icM�el Sutton, PE Vice President/Principal-In-Charge 74-130 Country Club Drive, Suite 2011 Palm Desert CA 92260 Office- 760.346.7481 1 Fax: 760.346.8315 Contract No. C33780 On -Call Survey Services Proposal STATEMENT OF QUALIFICATIONS AND EXPERIENCE Firm Profile, Stability and Capability RBF Consulting, a Michael Baker International Company (RBF), one of the largest engineering, design and construction management firms in the nation, has more than 3,000 professionals nationwide with gross engineering revenue of more than $530 million. The firm's combined resources serve local, national and international markets, with the capability to provide a comprehensive range of services on a national scale for all sizes and categories of projects. Expertise includes transportation and traffic engineering, water and wastewater engineering, civil, structural, mechanical, and electrical engineering; architecture, landscape architecture; environmental; survey/mapping; GIS and construction management. Although the overall company is extensive in size and services, RBF emphasizes local employee "buy -in" to service our clients and our dedication to the Coachella Valley and specifically Palm Desert. Office Location All work provided for this anticipated relationship will be completed from RBF/Baker's Palm Desert office with technical support from any one of our Inland Empire and regional offices, only if needed for a specialty service or task order. All RBF/Baker staff is connected via a company -wide electronic network. Baker routinely coordinates projects utilizing the most qualified staff, throughout the company. The Palm Desert Office's current workload is moderate and local staff is available to devote to this continued relationship. Our Palm Desert office is less than 3 miles from the City of Palm Desert Civic Center, which allows our team to provide a quick response. Qualifications RBF offers a comprehensive selection of land surveying and mapping services. Professional services include all disciplines of Land Surveying and Mapping related to site control and layout for major infrastructure; transportation facility projects; master planned residential communities; commercial, industrial and public facilities development. RBF's mapping expertise provides detailed and thorough information that can result in significant time and cost savings to the City. RBF provides a unique surveying edge throughout the project cycle. This is accomplished by combining traditional surveying techniques with advanced surveying technology. Offices are equipped with state-of-the-art technology such as Real Time Kinematic (RTK) global positioning system equipment and remote sensing equipment. Highly trained professional staff and the latest in technology enable RBF to provide increased productivity and innovative solutions on projects. ALTA/ACSM Surveys Boundary Surveying Construction Surveying Final Plat / Map Preparation Global Positioning Systems (GPS) Photogrammetry Right -of -Way Surveying Cadastral Surveying Monitoring Surveys Legal Descriptions Geographic Information Systems (GIS) Topographic Mapping Experience in assisting Cities in mapping issues. RBF has provided map checking services for the City of La Quinta, Cathedral City, and the City of Moreno Valley. Understanding the Professional Land Surveyors Act and the Subdivision Map Act is part of the map check process as well as knowledge of the local jurisdiction's own requirements and specifics government codes. It is our paramount goal to discuss potential mapping issues with the City and provide them with possible resolutions and to ensure maps and other documents are ready for recording with the County of Riverside. Digital Plan Review. RBF has the capability to execute digital map and survey document reviews of any CAD files or electronic submittals prepared by others. Coordination with Riverside County Survey Department. RBF has prepared numerous Tract Maps, Parcel Maps, Records of Surveys, and legal descriptions that have been reviewed by the City of Palm Desert and the Riverside County Surveyor's Office. Our surveyors have regular contact with the map check personnel and understand the process to get these maps completed and recorded in a timely manner. I N 7 1 a N A T 10 N A L on -Call proposal in Surveying and Mapping Services ■ Page 1 Contract No. C33789 On -Call Survey Services Proposal 4 Local Environment RBF has extensive experience performing survey and mapping work in accordance with City Standard Drawings, Subdivision Map Act, Professional Land Surveyors Act and other codes and practices applicable to the profession of surveying. RBF will not discriminate against any employee or application for employment because of race, color, religion, sex, or national origin. RBF is knowledgeable in the various standards, policies and procedures required from federal, state and local agencies (most especially City of Palm Desert) and have developed an excellent reputation for establishing effective internal project development policies to ensure proper quality control for plans, specifications and estimates. RBF shall comply with the Davis -Bacon Fair Labor Standards Act (40 USC 276-a througha-7), and the implementation regulations issued pursuant thereto (29 CFR Section 1, 5), any amendments thereof and the California Labor Code. Pursuant to the said regulations, entitled "Federal labor Standards provision," Federal Prevailing Wage Decision" and Ste of California prevailing wage rates, respectively. Project Understanding RBF understands that the Request for Proposal, issued by the City of Palm Desert is to establish a contractual relationship with an as -needed Land Surveyor to provide Land Surveying and Mapping services for various capital improvement projects and / or development projects. Projects can include reviewing survey document submittals, researching existing survey data such as subdivision maps, records of survey, monument ties and benchmarks, locate existing monuments, performing boundary and control surveys, prepare legal descriptions and plat maps for right-of-way acquisition, easements or vacations, topographic or as -built surveys, field surveys to establish and verify horizontal and vertical control or perform field surveying for project design purposes. RBF has worked on projects in the City of Palm Desert for over the past 25 years for both the City and other Clients. RBF has survey control points all over the City that can be utilized to tie boundaries of new projects into previous surveyed adjoining projects. Demonstrated Competence f Specialized Experience RBF has provided professional land surveying and mapping services under on - call contracts for numerous agencies, including: City of Cathedral City, City of La Quinta, California Department of Transportation (Caltrans); Riverside County; Santa Clara Valley Transportation Authority; Metropolitan Water District; RCTC; SANBAG; and the U.S. Navy. This experience has given us a clear understanding of the task order process and how to manage the many various tasks, which could be required for this type of work. Experience has shown us that a well-defined project approach establishes the solid foundation on which to build a successful task order and overall project. Capability to Respond RBF is available to provide any level of services that the City of Palm Desert might request. The RBF survey business group is familiar with the City's policies, procedures and guidelines and understands the importance of open, timely communications with our clients. Based on our extensive experience, RBF has developed an overall process and approach for task order completion, as demonstrated in the exhibit shown hereon. Task Order Review/ ldenUffeatlon SeWMn9 Took Order Detailed Klcllott ok O neal Riled / Schedule one Prepare/ intereatve Perform Review/ 10 v eantlon Work Back check Flnal Revlm _� Deliver" to Client The chart shown right, hereon illustrates the global project approach for task order based contracts: Project Approach RBF has tailored the work plan methodology through an understanding of City of Palm Desert survey and mapping needs. As shown above, a formal scope of work and specific fee estimate will be developed for each task order upon successful negotiation with the City. All task orders will begin with a kick-off meeting with the City to determine the scope and timing required. I N T 9 R N A T 1 0 N A L On -Call Proposal ■ Surveying and Mapping Services a Page 2 Contract No. C33780 On -Cali Survey Services Proposal 4 PROJECT TEAM Organization Chart The Organization Chart below depicts key personnel and role on the project. These particular team members have worked together in developing numerous as -needed projects for cities and agencies throughout Southern California. Their record of success, project experience, and qualifications are indicative of their commitment to this project's success. Key Personnel We have placed great importance on selection of team members for this project. RBF's key personnel assigned to an as - needed project have the practical experience and technical knowledge to address all the issues associated with the proposed future projects and represents decades of specialized experience. Our reputation underscores our ability to meet the project needs and our quality assurance program provides in-house review by seasoned experts that complement the project team's work. Close communication and coordination between the City of Palm Desert and our project surveyors will be assured throughout the course of this project. 00 PRINCIPAL IN CHARGE Michael Sutton, PE R. Page Garner, PLS Legal Descriptions Map / Exhibit Checking Monumentatlon Benchmark Network Christopher Alberts, PLS William Pope Map Preparation/CAD Exh bt Preparat on Parcel Research Easemerts/ROW 25 Loc n' Technical Staff Av Full resumes are provided near the end of this proposal. Freddy Torrez, LSIT ROW Surveys Topographic Surveys As built Surveys Elizabeth DeLa Torre, LSIT Data Ana!ysts/Process -g Computat ons & Networks 1 N T E N N A T 10 N A L On -Cap Proposal ■ Surveying and Mapping Services a Page 3 Contract No. C33780 On -Call Survey Services Proposal 4 REPRESENTATIVE PROJECTS Representative projects are presented on the following pages, highlighting the RBF Team's extensive, recent public works and map check experience. These projects demonstrate our ability to complete projects similar in magnitude and design requirements on schedule, in an efficient cost effective manner using innovative design techniques. As shown in below or on the following page, the representative projects presented involved many of the same professional services. Capital Improvement Projects for the City of Palm Desert Palm Desert, CA RBF provided survey and mapping services including high accuracy control work to rehabilitate survey monumentation for public streets within the City of Palm Desert. The work included record research, initial boundary and control surveys, right-of-way and realignment surveys as well as replacing horizontal and vertical survey control monuments and filing appropriate documents with various agencies. As -Needed Land Surveying for City of Cathedral City Cathedral City, CA RBF provides on -call professional and technical survey services for Capital Improvement Projects. Right of way and land parcel retracement surveys were completed with new monumentation and records of surveys prepared. Field surveys include GPS geodetic control, boundary determination, and topographic surveys. Height Modernization Project for the City of Rancho Mirage Rancho Mirage, CA RBF provided all field surveys to locate 57 existing and proposed benchmarks in and around the City limits to be surveyed for the City's Vertical Network using specifications from National Geodetic Survey. The work included coordination of multiple survey crews together with satellite timing to observe the benchmarks with GPS at optimal locations and supplement the observations with digital level differentials to augment the elevation data. Height Modernization Project for the City of La Quinta La Quinta, CA RBF prepared field surveys to locate benchmarks in and around the City limits to be surveyed for the City's Vertical Network. The work included coordination of multiple survey crews to observe all existing and proposed benchmarks during the best use of satellite timing and positioning to obtain the required accuracy under National Geodetic Survey Standards. Capital Improvement Projects for the City of Indio Indio, CA RBF provided all survey and topographic work to rehabilitate and widen many public streets within the City of Indio. The work included record research, initial boundary and control surveys, topographic surveys, right-of-way and realignment surveys as well as replacing horizontal and vertical survey control monuments and filing appropriate documents with agencies. Wastewater Treatment Plant and Water Reclamation Project Surveying and Mapping Services Yucca Valley, CA RBF was selected to prepare right-of-way base mapping, existing utility base mapping and topographic base mapping for a proposed 4 mgd wastewater collection and centralized treatment system to protect groundwater quality. The work included monument recovery, aerial control targets, LiDAR and photogrammetric mapping, topographic surveys and orthophotography over 9,500 acres in portions of 17 Sections of land in a four month timeline. INTERNATIONAL On -Call Proposals Surveying and Mapping Services ■ Page 4 Contract No. C33780 On -Call Survey Services Proposal 4 Adams Street Bridge & Street Widening La Quinta, CA RBF worked closely with the City of La Quinta and Caltrans Local Assistance to provide a diverse suite of technical guidance for the bridge improvement project, which spanned the Coachella Valley Stormwater Channel at Adams Street. This project replaced the existing low water crossing with a bridge which will provide the City with a more reliable arterial roadway during inclement weather for both the general public as well as emergency personnel. The project was constructed within the existing roadway right-of-way and included a six-foot sidewalk on both sides of the bridge, a twelve foot raised curb median island, and four travel lanes. In addition, the design provided for a recreational trail undercrossing of the bridge at the southern abutment for the future Whitewater Channel trail system. The work included base mapping, right-of-way surveys, topographic and design surveys, legal descriptions and plats, TCE's and construction layout and quantities surveying. As -Needed Map Checking for City of La Quinta La Quinta, CA RBF was selected to provide on -call professional and technical survey services for map checking projects. Downtown Indio Infrastructure Redevelopment Indio, CA RBF provided design, surveying, mapping and construction management and inspection services to the Indio Redevelopment Agency on the Civil Improvements within the Downtown area. The initial phase included the reconstruction of Miles Avenue and Towne Street providing enhanced streetscapes which included wider sidewalk areas, new landscaping, street furniture, street lighting, landscape lighting and conversion of alley ways to pedestrian walkways with landscaping and lighting. In addition, new sewer and water mains as well as a dry utility joint trench with gas, power, cable TV and telecommunications were added to the main streets as they were located within the alley ways. The work program included design surveys to facilitate infrastructure improvements, right-of-way surveying, legal descriptions and monument preservation of 64 acres (about 24 city blocks) in Old Town Indio. On -Call Survey/Mapping Contract Various Locations RBF provided surveying and mapping services under an on -call contract with Federal Highway Administration (FHWA) covering 13 western states. The projects supported development and improvements for federal roadways in National Parks, National Forests and other federal facilities. Surveying services included GPS control surveys, conventional and photogrammetric mapping, right of way surveying and research and development and technical writing and presentations. REFERENCES RBF believes that its clients' satisfaction and its repeat client base measures demonstrated excellence of a firm. We are proud of our record of 85 percent repeat clients, which increases year after year. Our clients themselves provide a more visible testimony of our demonstrated competence. We invite you to contact our past clients as outlined below: -- --- Coachella Valley Water District T Hi Desert Water Distract ' City of Indio 75-515 Hovley Lane East 55439 Twentynine Palms Highway 150 Civic Center Mail Palm Desert CA 92260 Yucca Valley, CA 92284 Indio, CA 92201 Mr. Raymond Mathe, PLS Mr Ed Munk Mr. Juan Raya, PE (760)398-2651 (760)365-8333 (760)391-4000 Immmmumm I N T E R N A T 10 N A L On -Call Proposal ■ Surveying and Mapping Services ■ Page 5 Contract No. C33780 On -Call Survey Services Proposal 4 FEE SCHEDULE A fee schedule itemization for this proposal is shown below. OFFICE PERSONNEL $1 Hr. Principal........................................................................................................................................................................ 200.00 .. Project Manager..........................................................................................................................................................185.00 ProjectSurveyor...........................................................................................................................................................154.00 SurveyCrew Support Manager.....................................................................................................................................149.00 SeniorDesigner/ Project Mapper..................................................................................................................................139.00 Survey/ Mapping / GIS Analyst....................................................................................................................................126.00 CADTechnician............................................................................................................................................................10a00 OfficeSupport/ Clerical................................................................................................................................................... 65.00 SURVEY PERSONNEL 2-Person Survey Crew................................................................................................................................................ $250.00 1-Person Survey Crew..................................................................................................................................................165.00 LicensedSurveyor.........................................................................................................................................................185.00 FieldSupervisor............................................................................................................................................................175.00 This proposal shall remain effective for ninety (90) days and the hourly rates shown shall remain in effect until December 31, 2015. RBF understands the need to work within financial budgets that exist within the public agencies. With some public agency work, when there are no safety concerns involved we have been able to utilize our 1 Person Survey Crews to keep costs economical. There will be no minimum work charge, all time spent will be charged directly to the job. Any work performed will be charged directly, no work cancellation policy will be enforced. RBF requires a minimum of forty eight (48) hours of response time to schedule staff and to complete office calculations for field surveying or office mapping task orders. Travel time is built into the hourly fee for field survey staff. Any travel time accrued by office staff due to research activities associated with survey or mapping exercises will be billed at the allowable IRS rate. Expenses accrued as reimbursables such as reprographics, copies, monuments and pipe will be billed as a direct cost. Hourly rates for overtime will be the same as the regular hourly rate stated above. RBF is a Union Signatory Employer and therefore prevailing wages are paid to all field staff when performing all field work. MODIFICATIONS TO AGREEMENT RBF has no proposed modifications to the City's professional consulting services agreement as presented in the RFP. Additionally, RBF has no issues working with the City of Palm Desert's insurance requirements KNEW :. ME N T E R N A T 1 0 N A L On -Call Proposal ■ Surveying and Mapping Services ■ Page 6 Contract No. C33780 Christopher Alberts, PLS Senior Associate / Project Manager Mr. Alberts has extensive years of combined experience in field surveying and office mapping. As Project Surveyor, he is responsible for survey support, calculations, coordination, and supervision of all field and office operations. Additionally, Mr. Alberts has broad knowledge of title research, map preparation including right-of-way documents and legal descriptions, tentative and final maps. His experience includes ALTA Surveys, boundary, topographic, subdivision, control, monitoring, 3D modeling and construction surveys. Mr. Alberts is experienced in using various types of surveying equipment, including GPS, reflectorless total stations, lasers, remote sensing, CAD programs, computers and data collectors with surveying and construction and grading software on various platforms. RELEVANT EXPERIENCE: Capital Improvement Projects (Palm Desert, CA) — 2002 to 2014 - As Project Surveyor, Mr. Alberts was in charge of directing all survey and control work to rehabilitate survey monumentation for public streets within the City of Palm Desert. The work included record research, initial boundary and control surveys, as well as replacing horizontal and vertical survey control monuments and filing appropriate documents with agencies. Registration: 2008, Professional Land Surveyor, CA, 8508 Years of Experience: 18 Education: Coursework, Mt. San Jacinto College Coursework, University of South Dakota Professional Affiliations: Corporate Member, California Land Surveyors Association — State Director, California Land Surveyors Association State Board Member, California Land Surveyors Association — Desert Chapter Member, Joint Professional Practice Committee Terra Lago — Indio (Indio, CA) 2012 to Present Project (Riverside and San Manager. Mr. Alberts is responsible for directing all field crew Bernardino Counties) operations and office survey calculations, together with subdivision mapping, ALTA Surveys and easement preparation for this 350 acre master -planned community project. The work includes topographic surveys, earthwork quantity calculations, as -built surveys, monitoring surveys, and construction staking for all public and private improvements on the project. The Thermal Club Project (County of Riverside, CA) 2012 to Present — Project Manager. RBF is currently providing subdivision mapping and construction surveying services for The Thermal Club, a premier private motorsports facility. In addition to 4.5 miles of members -only racetrack, the Club facilities will include over 200 Founders Lots, a Clubhouse and Village unrivaled in the motorsports world, and will rank among the best of private clubs of any type. The project encompasses 530 acres in Riverside County. Adams Street Bridge Project (La Quinta, CA) — 2006 to 2013 Project Manager. RBF provided civil and structural design, right-of-way mapping, horizontal and vertical control surveys, aerial photogrammetry, design surveys and construction surveys for the four lane, 525 feet long bridge over the Whitewater Storm Channel. The work program included preparation of base maps, legal descriptions for right-of-way acquisitions, temporary construction easements and construction surveying for the bridge structure, concrete slope lining, utilities and associated street improvements. Palm Springs Airport (Palm Springs, CA) — 2007 to 2011 - As Project Manager, Mr. Alberts was responsible for office mapping and field surveying operations for the design surveys for the air traffic control tower, hangar site improvements, runway rehabilitation and taxiway expansions. The work included FW r ON 13U LT 1 s413 Contract No. C33780 Christopher Alberts, PLS Senior Associate / Project Manager boundary surveys, utility and records research and surveys, conventional and aerial topographic surveys per FAA specifications, and preparing legal descriptions and accompanying exhibits for FBO leaseholds. Wastewater Treatment Plant and Water Reclamation Project — Land Surveying and Mapping Services (Yucca Valley, CA) 2011 - Project Manager. RBF was selected to prepare right-of-way base mapping, existing utility base mapping and topographic base mapping for a proposed 4 mgd wastewater collection and centralized treatment system to protect groundwater quality. The work included monument recovery, aerial control targets, LiDAR and photogrammetric mapping, topographic surveys and orthophotography over 9,500 acres in portions of 17 Sections of land in a four month timeline. College Of The Desert — Main Campus (Palm Desert, CA) — 2007 to 2014 - As the Project Manager for the multiple projects as part of the Measure B Bond Program, Mr. Alberts was responsible for establishing survey control for the site infrastructure project and the overall campus. Upon completion, Mr. Alberts was responsible for records research, data collection, field surveying, existing utility mapping, photogrammetric surveys, color orthophotography and overall map compilation for the design of nine separate topographic maps for the program. These design projects encompass 28 acres of the main campus. Upon completion of design, Mr. Alberts managed construction surveying services including layout, certifications and as -built surveys for six other site improvement projects. Avenue 42 / Monroe Street Widening (Indio, CA) — 2009 - As Project Surveyor, Mr. Alberts was responsible for field operations to facilitate infrastructure improvements for one mile of street widening. Work included right-of-way acquisition, monument preservation, as -built surveys, and construction staking. Downtown Redevelopment (Indio, CA) — 2008 to 2013 - As Project Surveyor, Mr. Alberts was responsible for the design surveys to facilitate infrastructure improvements, right-of-way surveying and monument preservation of 64 acres (about 24 city blocks) in Old Town Indio. Upon approval of plans, Mr. Alberts was responsible for construction staking of downtown utility infrastructure, parking lots and public street improvements to attract new urban development. Height Modernization Projects (Rancho Mirage, CA 2008, La Quints, CA 2007) - As the Project Surveyor, Mr. Alberts was in charge of all field surveys to locate existing and proposed benchmarks in and around the City limits to be surveyed for the City's Vertical Network using specifications from Nation Geodetic Survey. The work included coordination of multiple survey crews together with satellite timing to observe the benchmarks with GPS at optimal locations and supplement the observations with digital level differentials to augment the elevation data. University Park CFD (Palm Desert, CA) — 2008 - As Project Surveyor, Mr. Alberts was responsible for field survey operations for this project which included 2.5 miles of on -site streets and 2.2 miles of street widening with site utility work on 240 acres. The work included control surveys, topographic surveys, as - built surveys, construction stakeout, and final monumentation. Dinah Shore / Bob Hope Drive Widening Project (Rancho Mirage, CA) — 2004 and 2010 As Project Surveyor, Mr. Alberts was responsible for the compilation and research of the record documents affecting the parcels and prepared the legal descriptions and exhibits associated with the right-of-way acquisitions and temporary construction easements. During the construction phase, Mr. Alberts was responsible for field operations for the construction survey project to facilitate the two mile widening and enhancement of Dinah Shore Drive and Bob Hope Drive in Rancho Mirage. i" Contract No. C33780 R. Page Garner, PLS Senior Surveyor / Project Surveyor Mr. Garner has extensive years of municipal office land surveying Registration: experience, having worked for two local, desert cities during the 1989, Professional Land last three decades. As Senior Surveyor, he is responsible for Surveyor, CA, 6155 survey support, research, calculations, review and quality control 1987, EIT Certification and assurance of in-house survey work products /mapping, as well as out -sourced contracts for reviews of subdivision maps, lot line Years of Experience: 35 adjustments, parcel mergers, and the preparation of legal descriptions for land boundaries and easements. Mr. Garner has a broad and in depth knowledge of the Subdivision Map Act and Education: Land Surveyors Act, as well as the requirements for the Associates Degree in Survey vacation/abandonment of public street rights of ways and Technology, PSU easements. Professional Affiliations: RELEVANT EXPERIENCE: Corporate Member, California Land Surveyors Association City Surveyor (City of Palm Desert, CA) 2001-2014 - Prior to - State joining RBF, Mr. Garner was responsible for reviewing and Founding Member (1993), processing all tract and parcel maps, and lot line adjustments and California Land Surveyors parcel mergers submitted to the City and ultimately approval of all Association - Desert Chapter maps by signing and stamping pursuant to the California Business and Professions Code. Mr. Garner initiated, developed and Member, Joint Professional maintained the city-wide horizontal and vertical survey monument Practice Committee (Riverside and San control network and was responsible for enforcement and Bernardino Counties) maintenance of survey monument preservation related to private and city projects. He prepared legal descriptions for parcel boundaries and easements for the benefit of the city and former Redevelopment Agency. Mr. Garner also prepared survey related RFP's with technical specifications. City of Palm Desert, CA 1989-2001- Same general responsibilities as above under City Surveyor, except for approving maps with signature and stamp. Also, Mr. Gamer reviewed and processed street, drainage and grading plans, and issued permits for the same. Highway I I Record of Survey (Palm Desert, CA) 2009 - Mr. Garner wrote the technical specifications and prepared the RFP. He also reviewed the survey and coordinated the work of the consultant through to filing the survey with the County of Riverside. City of Palm Springs, CA 1982-1989 - Mr. Garner performed various work tasks from reviewing and processing maps and plans to instrumentman and chairman on survey crews, and the preparation of a parcel map for the city. Glenn Engineering (North Versailles, PA) 1979-1982 - Municipal engineering company. Performed as party chief, instrumentman, and chainman on survey crews. Drafted survey plats. ■ CONSULTING A � Caanpeny Contract No. C33780 Mr. Pope serves as a Project Mapper in RBF's Palm Desert Office. Mr. Pope has resided in the Coachella Valley all of his life and has seen the many changes that have shaped the landscape of this beautiful valley. He is experienced with Autocad Land Development Desktop software including Civil and Survey modules, Autocad Civil 3D, along with various data -base packages for hydrology/hydraulics and map checking protocols. Mr. Pope has extensive knowledge in the writing of legal descriptions, area caluclations and mapping which includes Parcel Maps, Tract Maps and Lot Line Adjustments. Mr. Pope prepares necessary base mapping, right-of-way analysis and property research through various parcel information programs and close contact with various title companies locally. With over 17 years of experience in the consulting engineering profession, Mr. Pope has developed unique skills in the preparation of parcel, tract and ALTA/ACSM plats along with civil design plans including sewer, water, storm sewer, hydrology calculations, as well as street plan and profile design. RELEVANT EXPERIENCE: William Pope Project Mapper / CADD Years of Experience: 17 Education: Plane Surveying I and II, 2003, Mt. San Jacinto College, CA Math Applications in Survey/Civil Design, and Fundamentals of AutoCAD, 1997, College of the Desert, Palm Desert, CA Professional Affiliations: Member, California Land Surveyor's Association Member, American Society of Civil Engineers Sundance Master Planned Community (Beaumont, CA) 2013-Present Mr. Pope is responsible for the preparation of several Final Tract Maps for various sites within the City of Beaumont for Pardee Homes. These include the developments of Tournament Hills, Sundance North and Parkside at Estrella. Mr. Pope is preparing the Final Tract Maps, map closure calculation reports as well as several separate plats and legals for sewer line construction, offers of dedication, well site dedications, Lot Line Adjustments for street realignment and various utility easements for utility and access purposes. K.Hovnanian, Four Seasons, (Indio, CA) 2012-Present Mr. Pope provided mapping services for the Terra Lago, Four Seasons, Indio project presently under construction consisting of an ultimate lot build -out of roughly 800 residential, single family lots. Terra Lago is being built over several phases with the first phases including (7) seven separate Final Maps that were prepared and recorded within the City of Indio. Mr. Pope served as the Assistant Project Manager for the project and was responsible for attending weekly project meetings, the preparation of the Final Tract Maps, ALTA Surveys, various plats and legals to assist the developer with the Bureau of Real Estate (BRE) and Department of Real Estate (DRE). Several additional mapping items were necessary for the delivery of various construction documents including the preparation of TCE's, exhibits for encroachment permits through the Coachella Valley Water District, Valley Sanitary District and the Bureau of Reclamation. La Entrada (Coachella, CA) 2012-Present La Entrada is a master planned community located within the unincorporated territory of the County of Riverside and the City of Coachella. Situated on 2,200 acres, the La Entrada project includes a mix of 7,800 residential units, 1.5m square feet of mixed commercial uses, 70 acres of school sites, 340 acres of land for park and recreation uses and a multi -purpose trail network of 550 acres of open space. To date Mr. Pope has prepared numerous mapping exhibits to assist development in the planning portions of the project. These included a Large Lot Tentative Tract Map, a Record of Survey for the entire site, two separate lot line adjustments and various access easements throughout the subject site. Additionally Mr. Pope helped in preparing a right-of-way map for determining the proper right-of-way widths along the Avenue 50 corridor. Contract No. C33780 Freddy Torrez, LSIT Mr. Torrez has varying experience in the engineering and survey fields. Specific work experience includes topographic design surveys, precise leveling, construction staking for all types of projects including freeways, roads, high-rise structures and subdivision improvements. He has been responsible for supervision of field operations on several large projects and has experience in a variety of CAD related tasks including surfaces and alignments. RELEVANT EXPERIENCE: Indian Wells Tennis Garden (Indian Wells, CA) 2012 to 2014 — Party Chief' Survey Coordinator. RBF was responsible for topographic surveying, mapping and construction surveying for the Stadium 2 expansion project. The project encompasses 40 acres in and around the Tennis Garden. A new 8,000 seat stadium, additional tennis courts and an exquisite garden setting was constructed in a ten month timeline. Survey Coordinator Registration: 2012, Land Surveyor -in -Training Years of Experience: 16 Education: Rancho Santiago Canyon College Mt. San Jacinto College Southern California Joint Apprenticeship Program, 2004 Professional Affiliations: Associate Member, California Land Surveyors Association — State and Desert Chapter Avenue 42 / Monroe Street Widening (Indio, CA) — 2009 - As Party Chief, Mr. Torrez was responsible for setting stakes for improvements and quality control on grade sheets for 2 miles of widening and median improvements. Work included storm drain, sewer, water, dry utilities and curb and gutter improvements. Downtown Redevelopment (Indio, CA) — 2008 to Present - As Party Chief, Mr. Torrez performed the topographic surveys to facilitate design and was responsible for construction staking the infrastructure improvements, street improvements and monument preservation of 64 acres (about 24 city blocks) in Old Town Indio. University Park CFD (Palm Desert, CA) — 2008 - As Party Chief, Mr. Torrez was responsible for the field surveying operations for this project which included 2.5 miles of on -site streets and 2.2 miles of street widening with site utility work on 240 acres. The work included control surveys, topographic surveys, as - built surveys, construction stakeout, and final monumentation. Capital Improvement Projects (Palm Desert, CA) 2007 - As Field Crew Chief, Mr. Torrez was responsible for all survey and control work to rehabilitate survey monumentation for public streets within the City of Palm Desert. The work included record research, initial boundary and control surveys, as well as replacing survey monuments. Dinah Shore / Bob Hope Widening Project (Riverside County, CA) 2007 and 2010- Party Chief responsible for field surveying for the construction survey project to facilitate the 2 mile widening and enhancement of Dinah Shore Drive and Bob Hope Drive in Rancho Mirage. Eisenhower Medical Center (Rancho Mirage, CA) — 2002 to Present - As Party Chief, Mr. Torrez is responsible for construction staking for mid -rise structures throughout numerous building and site improvements to the 135-acre hospital site. �I" Contract No. C33780 Elizabeth dela Torre, LSIT Survey / Mapping Analyst Mrs. Dela Torre assists with survey crew preparation by creating Registration: and editing digital terrain models for survey and engineering 2006, Land Surveyor -in -Training purposes, field -to -finish topographic mapping, Starnet applications, construction staking calculations, analysis of field data and Years of Experience: 9 transferring data to CADD software for engineering purposes. Mrs. Dela Torre also conducts research to create base maps for mapping, survey and engineering purposes. Mrs. Dela Torre Education: processes control networks and GIS databases. B.S., Surveying Engineering, Ferris State University RELEVANT EXPERIENCE: A.S., Building Construction Indian Wells Tennis Gardens Stadium 2 — Construction Technology, Ferris State Staking Coordination (Indian Wells, CA) Mrs. Dela Torre was University responsible for construction staking calculations for the second stadium and surrounding grounds improvements. Also, she Professional Affiliations: compiled field topographic surveys for design purposes. Associate Member, California Adams Street Bridge —Construction Administration & Land Surveyors Association — State Chapter Construction Staking Coordination (La Quinta, CA) Mrs. Dela Torre compiled topographic surveys for design and construction while also providing calculations for the field survey crews. Along Associate Member, California with those responsibilities, Mrs. Dela Torre worked as onsite Land Surveyors Association construction administration for the project, compiling, organizing — Desert Chapter and reviewing Certified Payroll, RFIs and Meeting Minutes. Palm Springs International Airport — Runway Topographic Survey (Palm Springs, CA) Mrs. Dela Torre performed a field topographic survey of Runway 13L-31 R, Taxiways "E" and "J". The work included data collecting of cross -sections of the complete runway and processing multiple field data files to compile the topographic base map for the project. Aqua Caliente Casino Hotel — Shoring, Walls & Floor Decks Monitoring (Rancho Mirage, CA) - Mrs. Dela Torre compiled, analyzed, and verified the vertical and horizontal movement throughout the construction schedule of the 17 story hotel project. Eisenhower Medical Center — 3D Utility Modeling (Rancho Mirage, CA) - Mrs. Dela Torre compiled data from the aerial topographic surveys and pothole exploration to form the pothole exhibit. She then converted data from pothole exhibits to create a 3D Model in AutoCADD2009 Civil 3D. This model combined existing conditions with proposed underground utilities and verified possible conflicts in a DWF format. Height Modernization Project (La Quinta, CA) Mrs. Dela Torre was responsible for processing of a vertical control network in compliance with the "Guidelines for Establishing GPS-Derived Orthometric Heights Version 1.4" published by the National Geodetic Survey in October of 2005. Also, she assisted in the preparation of the data sheets and an ArcG1S shapefile layer for this data for the City of La Quinta website.