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Home My WebLink AboutC33860 - CO2 Civic Center Shade Structure Replacement 725-15X.�-C Contract No. C33860 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: RATIFY THE CITY MANAGER'S AUTHORIZATION FOR ADDITIONAL COSTS AND APPROVE CHANGE ORDER NO. 2 TO CONTRACT NO. C33860 IN THE AMOUNT OF $4,250.00 FOR THE CIVIC CENTER SHADE STRUCTURE REPLACEMENT PROJECT (PROJECT NO. 725-15) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: Creative Contractors Corp P.O. Box 80784 Rancho Santa Margarita, CA 92688-0784 DATE: February 26, 2015 CONTENTS: Change Order No. 2 City Manager's Approval Contractor's Proposal Recommendation By Minute Motion: 1. Ratify the City Manager's authorization for additional costs and approve Change Order No. 2 to Contract C33860 with Creative Contractors, Corp. in the amount of $4,250.00; 2. Authorize the transfer of $1,266.92 from contingency to base; and 3. Authorize the Mayor to execute Change Order No. 2. The difference between the amount of Change Order No. 2 and the available contingency is $2,983.08. No additional appropriation is required for this amount as the funds are already available in Account No. 233-4674-454-4001, Civic Center Park Fund. Background On August 28, 2014, Council awarded Contract No. C33860 to Creative Contractors, Corp. for the Civic Center Shade Structure Replacement Project in the amount of $70,885.00. Staff Report Ratify City Manager's Approval of Change Order No. to C33860 (Project No. 725-15) Page 2 of 2 February 26, 2105 On December 11, 2014, City Council approved Change Order No. 1 in the amount of $5,821.58 for additional poured -in -place rubber surfacing and lighting for the tot lot, increasing the contract amount to $76,706.58. During demolition of the area it was discovered that the footings originally poured for the shade structure were well beyond the known area and much deeper than typical industry standards. The additional cost to remove the footings is $4,250.00. On February 10, 2015, City Manager authorized the Change Order in an effort to keep the job moving forward. This increases the contract amount to $80,956.58. Fiscal Analysis There is no fiscal impact beyond the contract change order amount. Prepared By: RajWVy.e1z, Landscape Supervisor alza� O'gul S. Gibson, Director of Finance roval: hn M. Wohlmuth, City Manager /clg Depgtnglhtf(-lead: Mark Grbewood, P.E. Director of Public Works CITY OF PALM DESERT CONSTRUCTION CHANGE ORDER Contract Purpose Civic Center Shade Structure Replacement Consultant's Name Creative Contractors Corp Address: P.O. Box 80784 Rancho Santa Margarita, CA 92688-0784 Contract # / P.O. # Change Order No. Contingency: Account No. Project No. Vendor No. C33860 2 YE I NO 233-4674-454-4001 725-15 You are herebv reauested to comolv with the followina chanaes from the contract plans and specifications: DESCRIPTION OF CHANGES Removal of existing footings TOTALS: NET CHANGE IN CONTRACT PRICE: DECREASE In Contract Price INCREASE In Contract Price 4,250.00 - 4,250.00 4,250.00 JUSTIFICATION: During demolition originally poured footings for the shade structure were found to be beyond industry standards. TOTAL BUDGET FOR PROJECT: + 80,956.58 CONTINGENCY: Less: Expend. & Encumb. To Date: - 76,706.58 Amount Approved by Council: + 7,088.50 Less: This Change Order Amount: - 4,250.00 Less: Prior Change Order(s): 5,821.58 BALANCE OF BUDGET Less: This Change Order: - 4,250.00 REMAINING FOR PROJECT: -q I Balance Remaining of Contingency: 2,983.08 The amount of the Contract will be Increased by the Sum of: Four Thousand Two Hundred Fifty and no/00 Dollars ($4,250.00). G:\PubWorks\Staff Reports\2015\February 26\03 Ratify CO 2 Civic Center Shade Structure Replacement\Contract Change Order No. 2.docx See reverse ... Contract C33860 Change Order No. 2 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $80,956.58. The undersigned Contractor approves the foregoing Change Order No. 2 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order No. 2. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: DEPARTMENT HEAD CONTRACTOR Date Accepted 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR SUSAN MARIE WEBER, MAYOR Date Approved NOTE: No payments will be made prior to City Manager and Council approval CITY MANAGER Date Approved G:\PubWorks\Staff Repons\2015\February 26\03 Ratify CO 2 Civic Center Shade Structure Replacement\Contract Change Order No. 2.docx See reverse ... CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT INTEROFFICE MEMORANDUM To: John M. Wohlmuth, City Manager From: Mark Greenwood, Director of Public Works Date: February 10, 2015 Subject: Change Order No 4 for Civic Center Playground Shade Structure Replacement- Project 725-15 On August 28, 2014, Council awarded Contract No. C33860 to Creative Contractors Corp for the Civic Center Shade Structure Replacement Project. On December 11, 2014, City Council approved Change Order No. 1 for Creative Contractors, Inc., in the amount of $5,821.58, for additional safety lighting for the tot lot area. Fabrication of the material is complete and installation of the replacement shade structure began on January 26, 2015. In beginning the demolition, it was discovered that the footings originally poured for the shade structure were well beyond the known area and much deeper than typical industry standards, as well as discovering footings left in place from previously removed play equipment. A field meeting with the contractor was held to discuss the best course of action. In order to property install the shade structure, without encroaching into the playground use zones, all of the old footings must be removed and new ones installed where appropriate. The amount of Change Order No. 2 is $4,250.00. Funds are available for this change order in account number 233- 4674-454-4001. Staff will take this item to City Council for ratification. A copy of the proposal is attached for your reference. Mark Gtelnwood, p:E� Director of Public Works /clg Review and Concur: hn M. Wohlmuth :y Manager CREATIVE CONTRACTORS, CORP. P.O. Box 80784 Rancho Santa Margarita, CA 92688 Tel 949-858-5902 Fax 949-858-0113 State License #636734 CUSTOMER City of Palm Desert Attn: Randy Chavez Tel 760-902-9064 Quotation DATE QUOTE NO. QUOTE EXPIRES 2/10/2015 4102R 2/28/2015 PROJECT Civic Center Park ITEM DESCRIPTION QTY RATE AMOUNT CONTRACT NO. C33860 CHANGE ORDER NO. 2 - Remove and Dispose Concrete Footings for existing Shade Shelters Demolition Mobilization In/Out; Remove (8) Concrete Footings; 1 4,250.00 4,250.00 Haul off Demo and Dump Fees NOTES: 1) Price is based upon footings not exceeding 6'D. If footings are deeper than 6`D, additional price will be based at T&M. 2) Work to be completed by Subcontractor: Dateland Construction Co., Inc - License No 396698 3) Price does not include: Bonds; Prevailing Wage; City/Permit Fees - CUSTOMER ACCEPTANCE TOTAL TERMS: Payment due in full at completion of job. CONDITIONS: $4,250.00 1) Customer will mark, cap and/or relocate all underground utilities/irrigation prior to start of job. Contractor will not be responsible for damage to utilities, irrigation, etc marked incorrectly. 2) Unless noted, Contractor will not be responsible for repairing landscape if damage occurs due to inadequate access. 3) Unless noted, dirt removed for footing holes will be dumped & spread on -site. If off -site dumping is required, additional fees will apply. 4) ASTM and CPSC Guidelines will be met or Contractor has the right to refuse installation of playground equipment. Additional charges may apply if changes are necessary to comply with these guidelines. 5) Completion date could incur unavoidable delays due to weather and/or missing/incorrect parts for playground equipment.