HomeMy WebLinkAboutC32950A-C - Plan Reveiw Inspection Services - IncreaseCITY OF PALM DESERT
BUILDING AND SAFETY DEPARTMENT
STAFF REPORT
REQUEST: INCREASE TO PLAN REVIEW / INSPECTION SERVICE
CONTRACTS MID -YEAR BUDGET ADJUSTMENT
SUBMITTED BY: Russell A. Grance, Director of Building and Safety
CONSULTANTS: Scott Fazekas & Associates
Willdan Engineering
California Code Check
DATE: February 26, 2015
CONTENTS: 1. Memo to City Manager requesting Mid -Year increase
Recommendation
By Minute Motion, authorize an additional expenditure of $60,000 for professional
service agreement (Contract No. C32950A) to Scott Fazekas & Associates, and
(Contract No.C32950B) to Willdan Engineering, and (Contract No. C32950C) to
California Code Check for building Plan Review and Inspection services for the
remaining fiscal year 2014/2015, which shall not exceed a new cumulative total
of $130,000 with the approval of an additional appropriation of $60,000 per
Council approval of mid -year budget adjustment at the City Council meeting of
February 12, 2015. Funds are available in General Fund Account No. 110-4420-
422.30-10, as set forth in the 2014/2015 budget.
Discussion
The need to increase the amount in the Professional Architectural/Engineer Account is
due to the unanticipated increase in the level of construction activity throughout the City.
Current economic forecasts indicate that building activity will continue to increase during
the remainder of this fiscal year. The requested $60,000 is needed to cover contract
plan check services for the balance of this fiscal year.
Based on my budget report through the accounting period 2014-2015, the current YTD
expenditures are $65,571.05 with a remaining balance of approximately $4,428.95. It is
projected that an additional $60,000 will be necessary to carry this budget line item
through the balance of this fiscal year. The department has performed 927 plan reviews
Staff Report — PLAN REVIEW / INSPECTION SERVICE CONTRACTS
Scott Fazekas & Associates
Willdan Engineering
California Code Check
February 26, 2015
Page 2
FYTD and has only sent 20 to our consultant for plan check services. It is the intention
of the Department of Building and Safety to review the majority if not all of the plans
submitted with city staff, and utilizes the Consultant only on the more complex projects
for structural review and to supplement city services as necessary.
The additional appropriation of $60,000 will be applied to the Professional Services
Account No. 110-4420-422.30-10. It should be noted that when contract services are
utilized the cost is recoupable through plan check fees collected for that project.
Fiscal Analysis
The cost for Contract Services is recoupable through plan check and permit fees
collected for projects, and has been included in the annual Building Departments budget
for FY 2014-2015 (Acct. # 110-4420-422.30-10, $70,000 + $60,000 = $130,000). No
other fiscal impact is anticipated to the City.
Submitted By:
Russell A. Grance, Efirector of Building and Safety
Approv d:
Paul S. Gibson, Finance Director
n M. Wohlmuth, City Manager
CITY OF PALM DESERT
BUILDING & SAFETY DEPARTMENT
INTEROFFICE MEMORANDUM
To: John M. Wohlmuth, City Manager
CC: Paul S. Gibson, Finance Director
From: Russell A. Grance, Director of Building and Safety
Date: January 9, 2016
Subject: Mid -Year Budget Adjustment to Accounts 110-4420-422.30-10
Professional Architectural/Engineer
I have completed a recent review of the Department's Professional
Architectural/Engineer budget account. Below, you will find my recommendation
regarding the increase in the Professional Engineering services provided to our
Department by our consultants.
• Increase in Professional Engineering budget (account number 110-4420-
422.30-10) by an additional $60,000.
The need to increase the Professional Architectural/Engineer account is due to the
unanticipated increase in the level of construction activity throughout the City. Current
economic forecasts indicate that building activity will continue to increase during the
remainder of this fiscal year. The requested $60,000 is needed to cover contract plan
check services for the balance of this fiscal year.
Based on my budget report through the accounting period 2014-2015, the current YTD
expenditures are $48,057.54 ($22,913.51 has not been billed by SFA). Then original
$70,000 was allocated to our plan check consultant in the following amount:
Scott Fazekas & Associates $70,000 (Purchase Order)
We anticipate exceeding Scott Fazekas & Associates original PO of $70,000.00
(estimated by 971.05). It is projected that an additional $60,000 will be necessary to
carry this budget line item through the balance of this fiscal year. The department has
performed 817 plan reviews FYTD and has only sent 16 to our consultant for plan check
services. The FYTD construction valuation has seen an increase of 2% over the same
reporting period in FY 2013-2014.