HomeMy WebLinkAboutC33240 - CA1 Update General PlanCITY OF PALM DESERT
DEPARTMENT OF COMMUNITY DEVELOPMENT
STAFF REPORT
REQUEST: APPROVE CONTRACT AMENDMENT NO. 1 IN THE AMOUNT OF
$71,593 FOR RAIMI + ASSOCIATES CONTRACT NO. C33240 TO
UPDATE THE CITY OF PALM DESERT GENERAL PLAN. THE
CONTRACT AMENDMENT PROVIDES FOR A COMPREHENSIVE
STUDY AND DEVELOPMENT STRATEGY FOR ENHANCING PARKING
CAPACITY IN THE COMMERICAL CORE AREA, INCLUDING
POTENTIAL DEVELOPMENT OF A PARKING STRUCTURE IN THE
PRESIDENTS' PLAZA
SUBMITTED BY: Lauri Aylaian, Community Development Director
APPLICANT: Mr. Matthew Burris
Raimi + Associates
3600 Lime Street, Suite 226
Riverside, CA 92507
DATE: April 9, 2015
CONTENTS: Raimi + Associates proposal dated March 17, 2015
Contract Amendment No. 1 to Contract No. C33240
Photographs Illustrative of Parking Structures in other Communities
Recommendation
By Minute Motion:
1) Approve Contract Amendment No. 1 in the amount of $71,593 for Raimi +
Associates Contract No. C33240 to update the City of Palm Desert General
Plan.
2) Appropriate the amount of $71,593 plus ten percent contingency ($7,159.30)
from unobligated capital fund monies in a 50/50 split between Accounts Nos.
400-4572-433.40-01 and 400-4436-422.40-01, Commercial Core Parking
and Presidents' Plaza Parking, respectively.
3) Authorize the Director of Finance to reimburse the Capital Fund in the same
amounts from Core Commercial Parking Improvements and Presidents'
Plaza Parking bond funding when it becomes available.
Staff Report
Raimi + Associates Contract (C33240) Amendment No. 1
Page 2 of 3
April 9, 2015
Executive Summa
Approval of the staff recommendation would initiate an in-depth analysis of parking needs and
availability throughout the commercial core area, and would create a plan of how to best
manage the current inventory of spaces, as well as how, when, and where to develop additional
inventory as the parking demand increases by virtue of future retail, restaurant, and residential
development in the area. Such an analysis will allow the City to implement an area -wide parking
strategy that encourages private development and maximizes use of bond fund monies
available for capital expenditures on commercial core parking. This work compliments the
consultants' work to update the General Plan, but was not envisioned when the update work
began, and therefore was not included in the scope of work of the original contract.
Background
In May 2014, the City Council contracted with Raimi + Associates, Inc. ("Raimi") to update the
City of Palm Desert Comprehensive General Plan. Raimi's work has been underway for nine
months, and is about half way complete. Part of the scope of Raimi's work was development of
an area plan for the Highway 111 commercial corridor, a subject on which we have now
conducted three public workshops. Among other outcomes, the workshops have identified a
need for additional analysis and planning to meet future parking demand throughout the
commercial core area. Business owners, developers, property owners, and other interested
parties all offered the opinion that a system -wide, managed parking program with public parking
structure(s) in a strategic location is the key to triggering infill growth and redevelopment of
deteriorated buildings in the commercial core. In particular, the Presidents' Plaza parking lot
was identified as a likely site for a multi -level parking structure.
A detailed analysis of existing and future parking demand ties closely with the Land Use and
Circulation Elements of the General Plan. In particular, the intensity of development and density
of future residential units in the core area will determine the number of parking spaces required,
while the location, capacity, and setbacks of parking structures will be shaped by both the
Circulation and Land Use Elements. Consequently, staff believes that the detailed study could
best be performed by the consultants who are already working on the update of the General
Plan. As such, staff worked with Raimi + Associates to develop a scope of work that builds on
the services already covered under the General Plan update contract by adding:
Data collection from the existing commercial core parking, including hourly sweeps of
public and private parking lots, and inventory of cars parked along El Paseo and the
frontage roads to evaluate parking turnover.
• Calculation of future demands based upon the type of development intensities and uses
anticipated in the General Plan update, and the availability and management of a shared
(private and public) parking supply.
Development of a parking management plan consisting of a series of steps to effectively
manage the parking supply into the future. This will avoid taking a simplistic approach
wherein a new parking structure is constructed in the near future, then the city waits for
nearby businesses to expand. Instead, a parking management plan will design a series
of steps, including enhanced signage, informational strategies, real-time pricing and
limitations on parking duration that can be implemented until the parking demand
\\srv-fil2k3\groups\Planning\Laun Aylaian\General Plan Update\Raimi Contract Amendment No 1 doc
Staff Report
Raimi + Associates Contract (C33240) Amendment No. 1
Page 3 of 3
April 9, 2015
warrants the capital expenditure associated with a structure. Joint private/public
partnerships will be investigated to reduce or minimize the public investment in
infrastructure.
Preparation of up to ten parking management strategies for the core commercial area
based upon the information developed during the study. Each strategy will identify a
time frame, implementation agency, order of magnitude cost, and likely level of
effectiveness.
Development of design concepts for a parking structure located in the Presidents' Plaza
area. Details would be developed for the interface between the structure itself and the
surrounding businesses and cross streets, with attention paid to the pedestrian
connections between the Highway 111 businesses, the parking structure, and El Paseo
businesses. Design concepts will be specific to Palm Desert and to the exact context in
which the structure would be situated, and may include retail spaces on the ground
floor.
Examples of structures designed
simply to illustrate that the term
concrete garage," which would
commercial core.
Fiscal Analysis
for other urban settings are shown in an attached exhibit,
"parking structure" should not be equated to "massive grey
be neither welcome nor appropriate for Palm Desert's
The cost for the recommended contract amendment is seventy-one thousand five hundred
ninety-three dollars ($71,593). Project Area No. 1 bond funds are available as listed currently
on Recognized Obligation Payment Schedule (ROPS) Line 47 (Core Commercial Parking) and
Line 48 (Presidents' Plaza Parking). Staff recommends that the cost of the work be shared
equally between the two line items.
Submitted By:
auri Aylaian, Director of Community Development
Review d:
C/
Paul . Gibson, irector of Finance
n M. Wohlmuth, City Manager
t\srv-td2k3lgroupslPlanningtLaun AylaianlGeneral Plan UpdatetRalmi Contract Amendment No 1 doc
CITY Of PALM DESERT
PROFESSIONAL SERVICE AMENDMENT
Contract Purpose
Consultant's Name
Address:
Contract # / P.O. # I C33240
Amendment/
1
Change Order No.
Contingency:
XXX
NO
400-4572-433.40-01 and
Account No.
400-4436-422.40-01
Project No.
N/A
Vendor No.
1 13413
You are hereby requested to comply with the following changes from the contract plans and specifications:
DECREASE
INCREASE
DESCRIPTION OF CHANGES
In Contract Price
In Contract Price
Provide additional services to study long-term parking management and
$71,593.00
development of additional parking capacity in commercial core of the city,
as further described in attached proposal from Raimi + Associates dated
17 March 2015.
TOTALS:
-
71,593.00
NET CHANGE IN CONTRACT PRICE:
71,593.00
JUSTIFICATION:
Scope of project work has been increased in response to input received from the Technical Working Group and the
public during a series of three public outreach meetings. Added scope will address existing and future parking needs
in the commercial core area, and will design management strategies and conceptual structured parking to be
implemented as need for additional parking increases with future infill development.
TOTAL BUDGET FOR PROJECT: + 800,000.00 CONTINGENCY:
Less: Expend. & Encumb. To Date: - 799,703.00 Amount Approved by Council: + 78,752.30
Less: This Change Order Amount: - 71,593.00 Less: Prior Amendment(s): - -
BALANCE OF BUDGET Less: This Amendment: - 71,593.00
REMAINING FOR PROJECT: (71,296.00)11 1 Balance Remaining of Contingency: 7,159.30
The amount of the Contract will be Increased by the Sum of: seventy-one thousand five hundred ninety-
three Dollars ($ 71,593.00).
g:\planning\lauri aylaian\general plan update\raimi prof svc amendment no 1 - cover sheet.doc Continued on reverse
Contract C33240 Amendment No. 1 Continued from front
This Professional Service Amendment covers changes to the subject contract as described herein. The Consultant
shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump
sum price agreed upon between the Consultant and the City of Palm Desert, otherwise referred to as Owner.
Contract Time Extension -0- Days.
Revised Contract Total $871,296.00
The undersigned Consultant approves the foregoing Professional Service Amendment # 1 as to the changes, if any,
in the contract price specified for each item including any and all supervision costs and other miscellaneous costs
relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on
account of said Professional Service Amendment # 1 . The Consultant agrees to furnish all labor and materials and
perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required
to complete the Professional Service Amendment items. This document will become a supplement of the contract and
all provisions will apply hereto. It is understood that the Professional Service Amendment shall be effective when
approved by the Owner.
Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that
fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or
equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown,
including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of
productivity, as well as any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
�f
REQUESTED BY: 2. ACCEPTED BY:
DEPARTMENT HEAD CONSULTANT Date Accepted
3. CERTIFIED
FUNDS AVAILABLE:
FINANCE DIRECTOR
NOTE: No payments will be made prior
to City Manager and Council approval
4. APPROVED BY:
SUSAN MARIE WEBER, MAYOR Date Approved
CITY MANAGER Date Approved
gAplanning\lauri aylaian\general plan update\raimi prof svc amendment no 1 - cover sheet.doc Continued on reverse ...
March 17, 2015
Lauri Aylaian
Development Services Department
Director of Community Development
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260
Subject: Presidents' Plaza Parking Integration
Dear Lauri,
�raimi
i associates
Thank you for your inquiry about helping the City to scope the design of a new parking structure and ensure
the City's future parking infrastructure effectively supports development in the 111 Corridor and City Center.
In accordance with our recent conversations about the central role that a shared parking system will play in
the further development of the 111 Corridor and City Center, Raimi + Associates (R+A) proposes to provide
additional urban planning and design services to define how future parking structures may be integrated with
mixed -use infill. The objectives of this study will be to:
• define pedestrian and vehicle circulation around future parking structures,
• define the setbacks necessary to ensure a future parking structure would remain feasible under future
development scenarios,
• calibrate parking requirements for future development,
• establish an action plan for managing parking supply, and
• refine the timing and capacity of future parking structures so as to set the stage for a future parking
structure cost estimation study.
There are essentially four main subjects that must be addressed to develop a complete parking strategy and
implementation plan for the 111 Corridor/City Center area.
An inventory of existing parking facilities and an analysis of how they are currently being used. This
would identify the quantities and distribution of existing public and private parking spaces, times of peak
utilization in various areas, and the potential for management measures to improve the efficiency of
utilization of these existing resources.
Future parking demand estimates. A first approximation of such an estimate will be provided as part of
our 111 Corridor/City Center Plan work already under contract, based on estimated net new commercial
and residential floor area that might be developed under the new plan. However, in this type of urban
context the rate of parking demand per 1,000 s.f. of development is heavily dependent on the
intensities and mixes of uses, and on the extent to which a shared, managed parking supply is made
available to developers and users. Accordingly, our existing work will only provide an approximation
and recommended standards for near -term development.
3. Design integration of shared and private parking facilities. This would be the focus of the services of
this proposal. As we have discussed, the City has previously designed a number of potential parking
structures within the Presidents' Plaza areas, so our proposed work would focus on integrating such
structures with commercial, residential and mixed -use buildings. We have already provide initial
sketches illustrating one potential interface between structured parking and existing and future
3600 Lime Street, Suite 226. Riverside, CA 92501 www.raimiassociates.com
buildings fronting Highway 111, El Paseo, and cross streets, and propose to develop additional
alternatives to inform both the development standards for new zoning, a more complete pedestrian
network within those blocks, and the further development of parking structure design concepts.
4. A parking management plan. To implement a long-term, actively managed and sustainably financed
supply of shared parking, a management plan should be prepared. Such a plan would include:
a) The inventory of existing parking facilities and a management plan for efficiently utilizing them to
meet current and near -term demand. This would likely include new technology and wayfinding to
help users locate parking that meets their needs, an likely some combination of time limitations and
pricing to ensure that prime spaces are available for high -priority users;
b) Protocols for periodically monitoring parking utilization and thresholds for further action, such as
modifying time limits or pricing, implementing additional parking management techniques, or
constructing new parking facilities;
c) Capital improvement plan for financing and constructing new parking facilities over time;
d) Coordination of the availability of shared parking facilities with the minimum (or maximum) parking
standards for new development, to encourage new infill development that is neither under nor over
parked.
Proposed Services
Based on the conceptual design work completed by our team to date, on previously prepared parking structure
designs by others, and on parking supply and demand recommendations from Fehr & Peers, we propose the
following services.
Task 1- Parking Data Collection
Obtain parking counts for the City Center area. This will include parking occupancy counts from 6 a.m. to
8 p.m. conducted in hourly sweeps for all public and private parking lots. License plate data will also be
collected along El Paseo and the Highway 111 frontage streets to evaluate parking turnover. Data
would be collected on a weekday only.
Task 2- Future Parking Demand Estimates
Develop a parking model, using the Urban Land Institute Shared Parking Model. This parking model will
provide demand estimates for up to three different development scenarios as identified by the Project
Team.
Task 3- Design Integration of Shared and Private Parking Facilities
Prepare a conceptual parking and circulation diagram of the downtown area. This diagram will show:
a) existing and proposed on -street parking on El Paseo and the 111 side access lanes, with
approximate parking counts;
b) potential future surface and structured parking areas within the Presidents' Plaza blocks
with approximate parking counts;
c) potential future liner buildings along existing north -south cross streets and potential
future paseos;
d) vehicular and pedestrian circulation networks.
Prepare a conceptual public realm plan for the downtown. In addition to the 111 side access lanes
already illustrated, this plan will illustrate a unified conceptual design for:
a) cross streets;
b) existing and proposed parking access lanes,
3600 Lime Street, Suite 226. Riverside, CA 92501 www.raimiassociates.com
c) pedestrian paseos,
d) potential plazas or squares.
Prepare conceptual cross sections or other illustrations of the recommended design character of the
above spaces and design elements.
We will prepare the above illustrations in draft form and present them to City staff and the GP Advisory
Committee.
Based on input and direction received we will make one round of revisions/refinements to the diagram,
illustrations and tabulation and will incorporate them into the 111 Corridor/City Center.
Task 4- Parking Management Plan
The Parking Management Plan will be an action plan to provide the City with a series of steps to effectively
manage its parking supply into future. Identify parking management best practices for comparable
communities including the use of enhanced signage, informational strategies, real-time pricing and
management approaches, and joint private/public partnerships for sharing parking facilities. Information
regarding up to fifteen potential strategies will be shared with Palm Desert City Staff.
Recommend up to ten parking management strategies for study area. For each recommended parking
management strategy, we will note the time frame, implementation agency, order of magnitude cost to
the City, and likely level of effectiveness.
Thank you again for the opportunity to server your community. Please do not hesitate to contact us with any
questions or comments you may have.
Sincerely,
Matt Burris, AICP, LEED AP
Associate Principal
Attachment
3600 Lime Street, Suite 226. Riverside, CA 92501 www.raimiassociates.com
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