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HomeMy WebLinkAboutHA29410B CA9 Construction Access and Parking Easement Agreement - Palm City Association Carlos Ortega Villas 825-11Contract No. HA29410B CITY OF PALM DESERT/ PALM DESERT HOUSING AUTHORITY STAFF REPORT REQUEST: APPROVE THE PARKING EASEMENT AGREEMENT WITH PALM CITY ASSOCIATION AND CHANGE ORDER NO. 9 TO CONTRACT NO. HA29410B WITH OPTIMUS CONSTRUCTION, INC., IN THE AMOUNT OF $187,588.66 FOR CONSTRUCTION OF THE CARLOS ORTEGA VILLAS (PROJECT NO. 825-11) SUBMITTED BY: Heather Buck, Project Coordinator CONTRACTOR: Optimus Construction, Inc. 440 Western Avenue, Suite 202 Glendale, CA 91201 DATE: April 9, 2015 CONTENTS: Site Map Parking Easement Agreement Agreement for Construction Access and Parking Easement Palm Desert Country Club Association Board Resolution Change Order No. 9 Recommendation By Minute Motion, that the City Council: 1. Approve the Parking Easement Agreement; and 2. Authorize the Mayor to execute the finalized Agreement. By Minute Motion, that the Authority Board: 1. Approve the Agreement for Construction Access and Parking Easement; 2. Authorize the Chairman to execute the finalized Agreement as approved by Housing Authority Counsel; 3. Approve Change Order No. 9 to Contract No. HA29410B in the total amount of $187,588.66 for the Carlos Ortega Villas (Project No. 825-11); 4. Authorize the transfer of $187,588.66 from contingency to base; and 5. Authorize the Chairman to execute Change Order No. 9. Staff Report Approve Parking Easement and CO No. 9 to Contract No. HA294106 for the COV project Page 2 of 4 April 9, 2015 Funds are available in Account Nos. 871-8691-466-4001 and 703-8691-466-4001, Capital Improvements, for this purpose. Commission Recommendation The Housing Commission reviewed the recommendation at the regularly scheduled meeting of April 8, 2015. Staff will provide a verbal report upon request of the Authority Board. Background On July 10, 2014, the Authority Board authorized award of the contract for construction of the Carlos Ortega Villas and associated off -site improvements (traffic circle) to Optimus Construction, Inc. The Notice to Proceed was issued on September 4, 2014. Construction 45% complete and the project is anticipated to be completed in November 2015. Parking Easement One of the Conditions of Approval for the Carlos Ortega Villas (COV) project was the construction of a traffic circle at the intersection of Avenue of the States, Michigan Drive, and California Drive. Approximately 20 on -street parking spots will be lost due to the construction of the traffic circle. This area is heavily used by nearby residential and commercial facilities. To compensate for the lost parking due to the traffic circle, staff has been working with the Palm City Association (Palm Desert Country Club Association) on a new parking lot adjacent to Joe Mann Park, which the City of Palm Desert leases from the Palm Desert Country Club Association. The Palm Desert Country Club Association has asked the City to construct the parking lot in exchange for granting the City a public parking easement. The new parking lot will provide 21 parking stalls, associated drainage, paving, and lighting (refer to attached site map). The attached Parking Easement Agreement between the City of Palm Desert and the Palm Desert Country Club Association delineates the maintenance responsibilities of each party. Maintenance of the parking lot, drainage, and lighting will be the responsibility of the City of Palm Desert, and the Palm Desert Country Club Association will be responsible for maintenance of the landscaping. Attached is a Board Resolution from Palm Desert Country Club Association in support of the improvements and easement. Since the Housing Authority let the contract for construction of the COV and associated off -site improvements, the attached Agreement for Construction Access and Parking Easement grants temporary construction access to the Housing Authority and its contractor(s) for prosecution of the work. Improvements are expected to be completed this summer. Successor Agency funds, which have already been approved on the Bond Proceeds Funding Agreement for the project, will be utilized for the originally proposed off -site Staff Report Approve Parking Easement and CO No. 9 to Contract No. HA29410B for the COV project Page 3 of 4 April 9, 2015 improvements and the newly proposed parking lot. Since the Housing Authority let the contract for construction of the COV and associated off -site improvements a change order to the contract with Optimus Construction, Inc., is requested. Change Order No. 9: This Change Order includes: • Costs for the off -site parking lot • Small electrical additions to the Resident Services Building • Revised framing layout at clerestories (credit to Authority) • Fire sprinkler modifications required by code • Additional utility -related work required due to the accelerated project schedule • Minor revisions to site wall designs for consistency throughout site (credit to Authority) The cost of the parking lot is within the Engineer's Estimate and the other items are within industry standards. The total amount requested for Change Order No. 9 is $187,588.66. Fiscal Analysis Below is a summary of the approved and proposed change orders: Description Contingency Contract Original Contract $1,542,335.13 $15,423,351.39 Previously Approved Change Orders $100,811.98 $100,811.98 Change Order No. 9: Off -site Parkin Lot $187,701.28 $187,701.28 Change Order No. 9: Misc. items listed above sum of all items result in credit to Housing Authority)-$112.62 $112.62 Revised Contract Total $1,253,934.49 15,711,752.03 If Change Order No. 9 is approved, total Change Orders to date represent 1.87 percent of the contract, the majority of which is due to the added scope of work for the parking lot. The funding for these changes is available in the project contingency and requires a transfer of contingency to base. The estimated costs for the project are listed on ROPS lines 171 and 186. Although the Housing Authority will initially advance the funds for this work, the SARDA may reimburse the Authority for the costs from bond proceeds. The 2007 Housing Set -Aside bond issuance included the Carlos Ortega Villas as a project in the bond covenants. The estimated costs for these off -site improvements may be reimbursable from Project Area 4 Bond Proceeds. The off -site improvements considered in this Change Order are necessary to compensate for the lost parking due to the new traffic circle constructed as a condition of the COV project and are eligible to be reimbursed by ROPS line 186. Staff Report Approve Parking Easement and CO No. 9 to Contract No. HA29410B for the COV project Page 4 of 4 April 9, 2015 As a requirement of the State Department of Finance, a Bond Proceeds Funding Agreement was approved to facilitate this purpose by the Oversight Board on October 7, 2013, and by the Authority Board on October 10, 2013. Submitted By: 4M 4MU He aBuc of ct Coordinator JJanetk0e, VbirectfHousing artin Alvarez Mark G e nwood, Direct r of Public Works Director of Economic Development Rudy costa, Assistant City Manager Rev' ed: Paul S. Gibson, Director of Finance al: M. Wohlmuth, City Manager/Executive Director fig:. #„#.;� /�"�, `�' i, � �. t � . f� � w, ,«u P ' � i 7� � . �. 4. ! M � �� �t --, i . � � ,_ r �.� ��� i� ='a�++ � G a �F �:_ �t . 6 -. ;�.! i = �` i4! . I r r -' �� }} .� 9� €F _ RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Attn: City Clerk APN: Portion of 637-062-010 SPACE ABOVE THIS LINE FOR RECORDER'S USE Contract No. C2941OF This transfer is exempt from Recording Fees pursuant to California Government Code Section 6103. PARKING EASEMENT AGREEMENT This PARKING EASEMENT AGREEMENT ("Agreement") is made and entered into as of the _ day of 2015 (the "Effective Date"), by and between PALM CITY ASSOCIATION, a California corporation ("Grantor") and the CITY OF PALM DESERT, a California municipal corporation ("Grantee"). RECITALS A. Grantor is owner in fee simple of certain real property located in the City of Palm Desert, California described on Exhibit "A" (the "Property"). B. The Palm Desert Housing Authority, a public body ("Authority") and Grantor have entered into an Agreement for Construction Access and Parking Easement, dated as of , 2015 (the "Construction Agreement"), regarding, among other things, the construction of improvements on the Property by the Authority for public parking as described in Exhibit 11B-1" to the Construction Agreement (the "Parking Improvements"), and which will mitigate a traffic condition resulting from the construction of the Carlos Ortega Villas housing development and associated offsite improvements. C. Grantor desires to grant a public parking easement to the Grantee for the use thereof by the public generally and that will benefit the residents of the Grantee. NOW THEREFORE, in consideration of the Construction Agreement, Authority's completion of the Parking Improvements (at Authority's cost), and the mutual covenants and easements contained herein, the parties hereto agree as follows: 1. Easement; Termination; Relationship to City Lease. The rights and obligations of the Grantor and Grantee hereunder and the easement granted hereby are separate from, independent of and in addition to, the Grantee's and Grantor's rights and obligations under that certain Amended Lease Agreement (Contract No. C 16152) between Grantor, as lessor, and Grantee, as lessee, dated May 13, 2010, and recorded on July 7, 2010, as Document 2010-0318735 in the Official Records of Riverside County, California (the "Lease"), and Grantee hereby approves this Agreement in its capacity as lessee under the Lease and Grantor and Grantee hereby agree that in the event of a conflict between this Agreement and the Lease, the terms of this Agreement shall govern and prevail. l'6401-0001\1804626v5.doc Contract No. C2941OF Grantor hereby grants to Grantee a perpetual easement in gross in, to, over and across the Property for the purposes of (i) allowing the use of the Property by the general public for pedestrian and vehicular ingress, egress and parking of passenger vehicles and (ii) maintenance and repair of the Parking Improvements (collectively, "Easement"); provided, however, that Grantor may terminate this Agreement by written notice to Grantee and Authority if the Authority fails to substantially complete the Parking Improvements within the time required by Section 1 of the Construction Agreement and the Parking Improvements are not substantially completed by the time that Grantee and Authority receive such notice. If this Agreement is so terminated, then upon written request of Grantor, Grantee shall execute, acknowledge and deliver to Grantor a reasonable termination document of this Agreement in recordable form. 2. Reservation of Rights. Grantor hereby reserves the right to temporarily close all or any portion of the Property as reasonably necessary to perform maintenance or repairs; provided, however, that any such temporary closing by Grantor shall be subject to the prior written consent of the Grantee, which consent shall not unreasonably be withheld or delayed. 3. Walls, Fences and Barriers. Grantor shall not erect any walls, fences or other barriers in, on or near the Property which prevent or impair the use or exercise of the rights granted herein. 4. Maintenance. Grantee shall, at its own cost and expense, at all times perform, or cause to be performed, such maintenance as needed to keep the Parking Improvements in good condition and repair; and Grantor shall, at its own cost and expense, maintain all landscaping adjacent to the Parking Improvements in good condition. If a party fails to perform its respective obligations as set forth in this Section within 10 days after written notice of such failure from the other party, then such other party may maintain/repair/replace the applicable improvements and the non -performing party shall reimburse such other party for the costs thereof (with interest thereon at the lesser of 8% per annum or the maximum interest rate permitted by law) within 10 days after written demand describing the costs. 5. Property Taxes and Assessments. Except as otherwise provided in Section 8 of the Lease, Grantor shall pay, or cause to be paid, directly to the appropriate governmental agencies, prior to delinquency, all real property taxes and special taxes and assessments which may be levied or assessed against the Property. 6. Insurance. Grantor shall purchase and maintain as to the Property commercial general liability insurance covering bodily injuries and damages to persons and property occurring within the Property, with a combined single limit of at least One Million Dollars ($1,000,000.00) per occurrence and Three Million Dollars ($3,000,000.00) in the aggregate, with a deductible of not more than $10,000.00. Grantor shall cause the Indemnified Parties (as hereinafter defined) to be named as additional insureds on each policy of such insurance maintained by it with respect to the Property. Such insurance policies shall be endorsed to provide that such coverage shall be primary as to claims arising under it and that any insurance maintained by the Grantee and/or Authority shall be excess insurance only. Such coverage shall be endorsed to waive the insurer's rights of subrogation against the Grantee and Authority. Grantor shall deliver to Grantee certificates of insurance evidencing compliance with these provisions. Such certificates shall also include the agreement of the carrier not to cancel or otherwise terminate such coverage without first giving at least thirty (30) days prior written notice to Grantee. If at any time the amount or coverage of insurance which the Grantor is -2- P6401 -000 1\1804626v5. Joc Contract No. C2941OF required to carry under this Section is, in the Grantee's reasonable judgment, materially less than the amount or type of insurance coverage typically carried by owners or lessees of comparable properties in the State of California, then Grantee shall have the right to require Grantor to increase the amount or change the types of insurance coverage required under this Section. Such requirements shall be designed to assure protection from and against the kind and extent of risks which exist at the time a change in insurance is required. Grantee shall notify the Grantor in writing of changes in insurance requirements. All insurance purchased by the Grantor shall be from companies rated no less than A VII in Bests Insurance Guide. The amount of insurance obtained pursuant to this Section shall not limit the liability of the parties under this Agreement. If Grantor does not deposit certificates evidencing acceptable insurance policies with the Grantee incorporating such changes within sixty (60) calendar days of receipt of such notice, then Grantee may purchase such insurance and Grantor shall reimburse the Grantee for such insurance premiums within 10 days after written demand therefor. Notwithstanding the foregoing provisions of this Section 6, the Grantor shall not be required to purchase or maintain the herein described insurance policies with respect to that portion of the Property subject to the Lease and during the term thereof. 7. Indemnification. 7.1 Grantor shall indemnify, defend, protect and hold Grantee, Authority and their respective employees, officers and contractors ("Indemnified Parties") harmless from and against any and all claims, losses, damages, causes of action, liabilities, costs and expenses (including attorneys' fees) arising from, in connection with or caused by any act or omission of Grantor or any contractor, agent or employee of Grantor, including without limitation any use of the Property by Grantor or any contractor, agent or employee of Grantor, or any accident, injury, death or damage to any person or property occurring in, on or about the Property, or any part thereof, from any activity, work or thing done by Grantor or its agents, employees or contractors. If any action or proceeding is brought against the Indemnified Parties by reason of any such claim, Grantor, upon notice from Grantee or Authority, shall defend the same at the Grantor's expense by counsel reasonably satisfactory to Grantee and Authority. Grantor, as a material part of the consideration for the construction by Authority of the Parking Improvements, hereby waives all claims in respect of damage to property or injury to persons in, upon or about the Property arising from any cause against Grantee and Authority except in the event of any claim arising in whole or in part out of the negligence or willful misconduct of the Grantee or Authority. These provisions are in addition to, and not in lieu of, the insurance required to be provided by Section 6 hereof. 7.2 Hazardous Materials. In addition to the foregoing indemnity, Grantor agrees to indemnify, protect, defend and hold the Indemnified Parties harmless from and against any claim, action, suit, proceeding, loss, cost, damage, liability, deficiency, fine, penalty, punitive damage, or expense (including, without limitation, attorneys' fees), resulting from, arising out of, or based upon (i) the presence of any I lazardous Materials currently located in, on, under or about the Property at the time of the recordation of this Agreement; (ii) the release, use, generation, discharge, storage or disposal of any Hazardous Materials (as hereinafter defined) by Grantor or its employees, agents or contractors on, to or from, the Property, or (ii) any violation, or alleged violation, or non-compliance with the requirements of any statute, ordinance, order, rule, regulation, permit, judgment or license relating to the use, generation, release, discharge, storage, disposal or transportation of Hazardous Materials on, under, in or about, to or from, the Property by any person or entity other than Grantee, Authority or member of the public availing itself of the use of the Easement and which use by such -3- P6401 -000 1\1 804626v5.doc Contract No. C2941OF member results in such violation or non-compliance. As used herein, the term "Hazardous Materials" shall include, but not be limited to, substances defined as "hazardous substances," "hazardous materials," "pollutant or contaminant," "imminently hazardous chemical substance or mixture," "hazardous air pollutant," "toxic pollutant," "hazardous waste," "extremely hazardous waste" or "toxic substances" in any of the Comprehensive Environmental Response, Compensation and Liability Act of 1980, as amended, 42 U.S.C. §9601, et seq.; the Hazardous Materials Transportation Act, 49 U.S.C. §1801, et seq.; The Resource Conservation and Recovery Act, 42 U.S.C. §6901, et seq.; and those substances defined as "hazardous substances" in §25316 of the California Health & Safety Code; and in the regulations adopted and publications promulgated pursuant to said laws. 8. Covenants Shall Run With the Land. All the agreements, rights, covenants and grants of easement contained in this Agreement shall run with the land (as defined in California Civil Code Sections 1460 and 1462); shall inure to the benefit of the Grantee and the Authority, as a third -party beneficiary, and their respective successors and assigns; and shall be binding upon the Grantor, its successors and assigns, and all other persons acquiring the Property or any part thereof, whether by operation of law or in any other manner whatsoever. The Easement shall burden the Property for the benefit of the Grantee. 9. Enforcement. In the event of any default or breach by a party in the performance of any of its obligations or agreements herein, the other party shall have the right, but not the obligation, to cure such default for the account and at the expense of the defaulting party, and the non -defaulting party shall have the right to recover from the defaulting party all damages, and all costs and other sums expended in connection therewith, including reasonable attorneys' fees, plus interest thereon at the maximum legal rate permitted to be charged by non-exempt lenders under the laws of the State of California. In the event of a default or breach by Grantor, Grantee may impose a lien upon the Property (including the improvements thereon) with power of sale (such rights being hereby granted by Grantor). Such lien may be imposed by (i) serving written notice upon Grantor, which notice shall contain a representation of non-compliance with the provisions of this Section, an explanation as to the nature of the particular obligation, and (ii) by duly recording a copy of such notice in the Official Records of Riverside County, California. The priority of such lien shall be determined as of the date of filing the same of record; provided, however, any such lien shall nevertheless be subject and subordinate to the lien of any mortgage or deed of trust hereafter covering any portion of the Property. Such lien shall continue until fully discharged, but in no event longer than five (5) years from the date of recordation, and may be foreclosed by a judgment at law or by means of a power of sale in accordance with the laws of the State of California pertaining to foreclosure of mortgages with a power of sale. Such lien shall secure not only the amount stated in the aforesaid notice, but also the reasonable costs and expenses of enforcing the same, including interest at the rate provided herein and reasonable attorneys fees. In addition, in the event of a party's default, the other party may pursue any other remedies or proceedings available to it at law or in equity against the defaulting party. The non -defaulting party may, in any such proceeding, recover damages from or on account of such violation; secure by way of specific performance or otherwise the performance of such covenant, condition, easement or restriction; or obtain any other remedy provided for at law or in equity. 116401-0001\1804626v5.doc Contract No. C2941OF 10. Miscellaneous. 10.1 Notices. Unless otherwise specifically provided in this Agreement, all notices, demands or other communications given to either party shall be in writing, and shall be sent by certified mail, return receipt requested, postage prepaid and addressed as follows, and shall be deemed received only upon receipt thereof (but a party may change its address for noticed by a notice given under this Section): To Grantee: City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Attention: City Manager To Grantor: Palm City Association Attention: 10.2 Public Not Third -Party Beneficiaries. Except as provided in Section 10.11 hereof, no person shall have any enforceable rights under this Agreement other than the parties hereto and their successors and assigns, notwithstanding any provisions hereof which contemplate that other persons may exercise certain privileges, or any references herein to the general public. 10.3 No Waiver. No waiver by a party of any default of the other party shall be implied from any omission by the non -defaulting party to take any action in respect of such default. No express waiver of any default shall affect any default or cover any period of time other than the default and period of time specified in such express waiver. One or more waivers of any default in the performance of any term, provision or covenant contained in this Agreement shall not be deemed a waiver of any subsequent default in the performance of the same term, provision or covenant or any other term, provision or covenant contained in this Agreement. The consent or approval by a party to or of any act or request of the other party requiring consent or approval shall not be deemed to waive or render unnecessary the consent or approval to or of any subsequent similar acts or requests. 10.4 No Partnership. None of the terms or provisions hereof shall be deemed to create a partnership between or among the parties hereto, nor shall it cause them to be considered joint venturers, or members of any joint enterprise, in the operation of the Property or otherwise. 10.5 Entire Agreement. This instrument contains the entire agreement of the parties hereto as to the rights herein granted and the obligations herein assumed, and no oral representation shall be of any force or effect. No modification of this Agreement shall be of any force or effect until signed by the party to be charged. 10.6 Severability. The invalidation of any covenant, condition, or restriction or any other provision contained herein or the application thereof to any person or entity by judgment or court order shall in no way affect any of the other covenants, conditions, restrictions, or provisions hereof, or the application thereof to any other person or entity, and the same shall remain in full force and effect. -5- P6401 -0001\1 804626v5.doc Contract No. C2941OF 10.7 Attorneys' Fees. In the event any party hereto shall commence any action against any other party relating to this Agreement or for the breach of any obligation contained herein, the prevailing party shall be entitled to recover from the losing party reasonable attorneys' fees, expenses, and court costs. 10.8 Counterparts. This Agreement may be executed in any number of' counterparts, each of which shall be deemed an original and all of which, when taken together, shall constitute one and the same document. 10.9 Authority of City Manager. Notwithstanding anything to the contrary contained herein, without further authorization of the City Council of the City, the City Manager of the City may consent to and execute any amendment to this Agreement which does not substantially alter or change a material term or provision hereof, and any termination document contemplated by Section 1 hereof. 10.10 Time of Essence. Time is of the essence of each provision hereof in which time is a factor. 10.11 Third -Party Beneficiary. The Grantor and Grantee intend that the Authority shall be a third -party beneficiary under this Agreement with respect to the rights and benefits hereunder expressly conferred on the Authority, with the right of enforcement thereof. so 116401-0001\18046260 doc Contract No. C2941OF IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the date and year first above written. Approved as to Form: .31 GRANTOR: PALM CITY ASSOCIATION By: Print Name: Title: GRANTEE: CITY OF PALM DESERT By: Print Name: Title: Attest: -7- P640 1 -000 1 \1 804626v5.doc A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of On , before me, (insert name and title of the officer) Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) -8- P6401 -0001 \1 804626v5.doc A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of On before me, (insert name and title of the officer) Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) -9- P6401 -0001\1 804626v5.doc EXHIBIT "A" LEGAL DESCRIPTION OF PROPERTY (Attached.) Contract No. C2941OF P6401-0001\1804626v5.aoc Contract No. C2941OF EXHIBIT "A" LEGAL DESCRIPTION AREA 'A" PARKING LOT EASEMENT IN THE CITY OF PALM DESERT, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, THAT PORTION OF LOT 27, AS SHOWN ON TRACT NO. 2137, ON FILE IN BOOK 41, PAGES 29 THROUGH 36, INCLUSIVE, OF MAPS, RIVERSIDE COUNTY RECORDS, LOCATED IN SECTION 13, TOWNSHIP 5 SOUTH, RANGE 6 EAST, SAN BERNARDINO MERIDIAN, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE CENTERLINES OF CALIFORNIA DRIVE AND AVENUE OF THE STATES; THENCE NORTH 62022-37" WEST, A DISTANCE OF 33.00 FEET TO THE BEGINNING OF A NON -TANGENT CURVE, CONCAVE NORTHWESTERLY, HAVING A RADIUS OF 352.00 FEET; SAID POINT ALSO BEING ON THE WESTERLY RIGHT-OF-WAY LINE OF CALIFORNIA DRIVE, 66.00' WIDE, OF SAID TRACT NO. 2137; THENCE SOUTHWESTERLY ALONG THE ARC OF SAID CURVE AND ALONG SAID WESTERLY RIGHT-OF-WAY LINE, THROUGH A CENTRAL ANGLE OF 10°20'57", AN ARC DISTANCE OF 63.58 FEET, TO THE TRUE POINT OF BEGINNING; A RADIAL LINE TO SAID POINT BEARS NORTH 52001'40" WEST. THENCE CONTINUING SOUTHWESTERLY ALONG THE ARC OF SAID CURVE AND ALONG SAID WESTERLY RIGHT-OF-WAY LINE THROUGH A CENTRAL ANGLE OF 38°07'04", AN ARC DISTANCE OF 234.18 FEET; THENCE RADIAL TO SAID RIGHT-OF-WAY LINE, NORTH 13°54'36" WEST, A DISTANCE OF 20.00 FEET; THENCE NORTH 04024'38" WEST, A DISTANCE OF 51.92 FEET; THENCE NORTH 76022'34" EAST, A DISTANCE OF 125.73 FEET; THENCE NORTH 44024'42" EAST, A DISTANCE OF 62.87 FEET; THENCE SOUTH 67°09'44" EAST, A DISTANCE OF 21.39 FEET; THENCE SOUTH 52001'40" EAST, A DISTANCE OF 20.00 FEET TO THE TRUE POINT OF BEGINNING; PAGE 1 OF 2 P6401-0001\1804626v5.doe Contract No. C2941OF EXHIBIT "A" LEGAL DESCRIPTION AREA `A" PARKING LOT EASEMENT CONTAINING 11,472 SF OR 0.263 ACRES, MORE OR LESS. SUBJECT TO EXISTING EASEMENTS, COVENANTS, RIGHTS AND RIGHTS -OF -WAY OF RECORD. EXHIBIT "B" ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF. PREPARED BY OR UNDER THE DIRECTION OF: LA% 6;�Cz 04MLES R. HARFiIS CHARLES R. HARRI P.L.S. 4989 DATED: EXP.12/31/2015 * No.4O" 1 3 �� �S 7� OF: PAGE 2OF2 P6401 -000 1 \1 804626v5.doc EXHIBIT •B" PARKING LOT EASEMENT AREA "A" A PORTION OF LOT 27, TR. 2137, MB 4V296 SE�TION 13, 5S, R-36e, S. .M. 0' 60, 120' SCALE 1"=60' LOT 27 TRACT NO. 2137 MB 41/29-36 AREA 'A' 11,472 SO. FT. 0.263 AC. 125."! S, ,622.3q" E WESTERLY R/W LINE OF CALIFORNIA DRIVE AND MICHIGAN DRIVE pm�gd�ti QQ0 < w DATED: 3/10/2015 (—) INDICATES RECORD DATA PER RS 136/62-63 Contract NO. C2941OF Z \ C7 UI � P.O.C. INT—X OF CALIFORNIA DR. do AT OF THE STATES Sr s — T.P.O.& AREA "A" LOT 1 TRACT NO. 4887 MB 75/28-29 LINE DATA NO. BEARING LENGTH L1 N 6722'37 W 33.00 L2 N 13.54 36 W 20.00' L3 N 04'24 38 W 51.92 L4 N 44'24 42 E 62.87 L5 S 67'09 44 E 21.39 L6 IS 52'01 40 E 20.00 CURVE DATA NO. DELTA I RADIUS I LENGTH Cl 1 10'20 57 352.00 63.58 IDMSA CONSULTING, INC. PLANNING ■ CmL ENGINEERING LAND SURVEYING J.N. 1892 SHEET 1 of 1 P6401-0001\1804626v5.doc Contract No. C2941OF CERTIFICATE OF ACCEPTANCE (California Government Code Section 27281) This is to certify that the interest in real property conveyed by that certain Parking Easement Agreement dated , 2015, from Palm City Association, to the City of Palm Desert, which is a political corporation, is hereby accepted by the undersigned officer on behalf of the City of Palm Desert pursuant to the authority conferred by action of the City Council of the City of Palm Desert on , 2015, and the grantee consents to recordation thereof by its duly authorized officer. Dated: , 2015 Print Name: Title: A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Los Angeles On , before me, (insert name and title of the officer) Notary Public, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) -5- P640 1 -0001 \1 804626v5.doc Contract No. C2941OG AGREEMENT FOR CONSTRUCTION ACCESS AND PARKING EASEMENT THIS AGREEMENT FOR CONSTRUCTION ACCESS AND PARKING EASEMENT (this "Agreement") is dated , 2015, and is entered into by and between the PALM DESERT HOUSING AUTHORITY, a public body ("Grantee"), and PALM CITY ASSOCIATION, a California corporation ("Grantor"). RECITALS A. Grantor is the owner of that certain property located in the City of Palm Desert, California (the "City") and described on Exhibit "A" attached hereto (the "Property"). B. Grantor has asked Grantee to construct the parking improvements described on Exhibit "13-1" ("Parking Improvements") on the Property in exchange for granting to Grantee and the City of Palm Desert a public parking easement in the form attached hereto as Exhibit "C" ("Parking Easement"). C. The Parking Easement will benefit residents of the City and will mitigate a traffic condition resulting from the construction of the Carlos Ortega Villas housing development and associated offsite improvements. D. Grantee requires this Agreement in order to construct the Parking Improvements on the Property. NOW, THEREFORE, FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Grantor and Grantee agree as follows: 1. Grantor hereby grants to Grantee a non-exclusive temporary easement in gross in, on, over and across the Property, to allow the Grantee to construct the Parking Improvements on the Property. Grantee shall substantially complete the Parking Improvements within one hundred eighty (180) days after either (i) issuance of the parking easement title insurance described in Section 6 or (ii) the commencement of construction of the Parking Improvements, whichever is earlier, subject to delays beyond the control of Grantee. 2. Grantee shall be solely responsible, at Grantee's sole cost and expense, for construction of the Parking Improvements. 3. Grantee shall keep the Property free of any liens, including without limitation mechanic's or materialmen's liens, arising out of the construction of the Parking Improvements. 4. Grantee shall defend, indemnity and hold Grantor harmless from claims, liabilities, damages, losses, costs and expenses ("Claims") arising from Grantee's or its contractors use of the Property for the purposes described herein, excluding Claims that arise from the completed Parking Improvements after acceptance thereof by Grantor or Claims that arise out of Grantor's negligence or willful misconduct. Grantor shall defend, indemnify and hold Grantee and City harmless from any Claims arising from the physical condition of the Property not known to Grantee (including, without limitation, the presence of hazardous P6401-0001 \ I 804622v4 doc Contract NO. C2941OG substances not known to Grantee), excluding Claims that arise out of Grantee's, its contractors or City's negligence or willful misconduct. 5. Upon completion of the Parking Improvements, Grantee shall notify Grantor in writing of completion and Grantor shall have twenty (20) days to inspect the Parking Improvements and accept them in writing. The Grantee's acceptance of the Parking Improvements shall not unreasonably be withheld or delayed, and provided further that Grantor's use of the Parking Improvements shall constitute Grantor's acceptance thereof. 6. Grantor shall promptly execute, acknowledge and deliver to Grantee for recording a counterpart original of the Parking Easement, and Grantee shall then execute, acknowledge and deliver it to Stewart Title of California ("Title Company") for recording subject to Title Company's issuance to Grantee of an easement title policy in the amount of the estimated cost of the Parking Improvements showing that the Parking Easement is not subject or subordinate to any lien, other than property taxes and assessments not yet due. The Grantee shall pay for the cost of said title insurance policy. 7. If any legal action or proceeding arising out of or relating to this Agreement is brought by either party, the prevailing party shall be entitled to receive from the other party, in addition to any other relief that may be granted, the reasonable attorneys' fees, costs and expenses incurred in the action or proceeding by the prevailing party. 8. No termination or modification of, deletion from, or amendment to this Agreement shall be effective unless made in writing and executed by Grantor and Grantee. This Agreement contains the entire agreement between the parties relating to the easement granted herein. This Agreement is made under and shall be construed in accordance with and governed by the laws of the State of California. The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which, taken together, shall constitute one and the same instrument. The individuals executing this Agreement each hereby certify that they have full power and authority to do so, and that the performance of all obligations contained herein have been duly authorized by all requisite actions on the part of the party on behalf of which they are executing this Agreement and that this Agreement binds such party. 9. It is the intent of the parties hereto that each and all of the covenants, conditions and restrictions set forth in this Agreement shall bind the Property and bind and inure to the benefit of the parties and their respective successors -in -interest; provided, however, the Grantee may not assign, encumber or otherwise transfer, in whole or in part, its rights or obligations hereunder, including without limitation the easement granted hereunder, without the prior written consent of the Grantor, which consent may be granted or withheld in the sole and absolute discretion of the Grantor. 10. Any notice given under this Agreement shall be in writing and shall be deemed to have been given upon (i) two (2) business days after being deposited with Federal Express or another reliable overnight courier service or next day delivery, or (ii) two (2) business days after -2- P6401-0001\1804622v4.Joc Contract No. C2941OG being deposited in the United States mail, certified mail, postage prepaid, return receipt required, and addressed to the parties at the addresses following their signatures below. IN WITNESS WHEREOF, the parties hereto have caused this Agreement for Construction Access Parking Easement to be executed as of the date first written above. GRANTEE: PALM DESERT HOUSING AUTHORITY, a public body By: Print Name: Title: Attest: Address for Notices: Palm Desert Housing Authority 73-510 Fred Waring Drive Palm Desert, California 92260-2578 Attention: Approved as to Form: Richards, Watson & Gershon, counsel to Grantee GRANTOR: PALM CITY ASSOCIATION, a California corporation By: Print Name: Title: Address for Notices: Attention: 1'6401-0001\1804622v4.doc -3- EXHIBIT "A" LEGAL DESCRIPTION OF THE PROPERTY (Attached.) Contract No. C2941OG 116401-0001 \ 1804622v4. doc Contract No. C2941OG EXHIBIT "A" LEGAL DESCRIPTION AREA 'A" PARKING LOT EASEMENT IN THE CITY OF PALM DESERT, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, THAT PORTION OF LOT 27, AS SHOWN ON TRACT NO. 2137, ON FILE IN BOOK 41, PAGES 29 THROUGH 36, INCLUSIVE, OF MAPS, RIVERSIDE COUNTY RECORDS, LOCATED IN SECTION 13, TOWNSHIP 5 SOUTH, RANGE 6 EAST, SAN BERNARDINO MERIDIAN, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE CENTERLINES OF CALIFORNIA DRIVE AND AVENUE OF THE STATES; THENCE NORTH 62*22-37" WEST, A DISTANCE OF 33.00 FEET TO THE BEGINNING OF A NON -TANGENT CURVE, CONCAVE NORTHWESTERLY, HAVING A RADIUS OF 352.00 FEET; SAID POINT ALSO BEING ON THE WESTERLY RIGHT-OF-WAY LINE OF CALIFORNIA DRIVE, 66.00' WIDE, OF SAID TRACT NO. 2137; THENCE SOUTHWESTERLY ALONG THE ARC OF SAID CURVE AND ALONG SAID WESTERLY RIGHT-OF-WAY LINE, THROUGH A CENTRAL ANGLE OF 10°20'57", AN ARC DISTANCE OF 63.58 FEET, TO THE TRUE POINT OF BEGINNING; A RADIAL LINE TO SAID POINT BEARS NORTH 52°01'40" WEST. THENCE CONTINUING SOUTHWESTERLY ALONG THE ARC OF SAID CURVE AND ALONG SAID WESTERLY RIGHT-OF-WAY LINE THROUGH A CENTRAL ANGLE OF 38'07'04", AN ARC DISTANCE OF 234.18 FEET; THENCE RADIAL TO SAID RIGHT-OF-WAY LINE, NORTH 13°54'36" WEST, A DISTANCE OF 20.00 FEET; THENCE NORTH 04*24-38" WEST, A DISTANCE OF 51.92 FEET; THENCE NORTH 76022'34" EAST, A DISTANCE OF 125.73 FEET; THENCE NORTH 44024'42" EAST, A DISTANCE OF 62.87 FEET; THENCE SOUTH 67009'44" EAST, A DISTANCE OF 21.39 FEET; THENCE SOUTH 52001'40" EAST, A DISTANCE OF 20.00 FEET TO THE TRUE POINT OF BEGINNING; PAGE 1 OF 2 P6401-0001 \ 1804622v4. doe Contract No. C2941OG EXHIBIT "A" LEGAL DESCRIPTION AREA `A" PARKING LOT EASEMENT CONTAINING 11,472 SF OR 0.263 ACRES, MORE OR LESS. SUBJECT TO EXISTING EASEMENTS, COVENANTS, RIGHTS AND RIGHTS -OF -WAY OF RECORD. EXHIBIT "B" ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF. PREPARED BY OR UNDER THE DIRECTION OF: LAAb CHARM It NAFM CHARLES R. HARRI P.L.S. 4989 EXP.12/31/2015 * No.46ea DATED: 2 /o /S" OF CAj PAGE 2 OF 2 P6401-0001\1804622v4 doc EXHIBIT "B° PARKING LOT EASEMENT AREA "A" A PORTION OF LOT 27. TR. 2137, M8 41J29-36 SES71ON 13, 15S, R6t, S. .M. 0' 60' 120' SCALE 1'=60' DATED: 3/10/2015 LOT 27 TRACT NO. 2137 MB 41/29-36 AREA 'A' 11,472 SO. FT. 0.263 AC. . C 1 WESTERLY R/W LINE OF CALIFORNIA DRIVE AND MICHIGAN DRIVE (—) INDICATES RECORD DATA PER IRS 136/62-63 Contract NO. C2941OG 1 I gI z V P.O.C. INT—X OF CALIFORNIA DR. do AVE. OF THE STATES 44 - T.P.0.8. AREA "A" LOT 1 TRACT NO. 4887 MB 75/28-29 LINE DATA NO. BEARING LENGTH L7 N 62'22'37 W 33.00 L2 N 13'54 36 W 20.00' L3 N 04'24 38 W 51.92' L4 N 44'24 42 E 62.87 LS S 67'09'44 E 21.39 L6 IS 52'01 40 E 20.00 CURVE DATA NO. DELTA I RADIUS I LENGTH C11 10'20 57 352.00 63.58' IDMSA CONSULTING, INC. PLANNING • CIVIL ENGINEERING LAND SURVEYING J.N. 1892 SHEET 1 OF 1 P6401-0001\1804622v4.doc Contract No. C29410G EXHIBIT "B-1" DESCRIPTION OF PARKING IMPROVEMENTS Paved parking spaces for 21 cars, with necessary drainage, lighting and associated appurtenances. P6401 -0001\1 804622v4.doc Contract No. C2941OG EXHIBIT "C" FORM OF PARKING EASEMENT AGREEMENT (Attached.) P6401-0001\1804622v4.doc Contract No. C2941OG PALM CITY ASSOCIATION d/b/a PALM DESERT COUNTRY CLUB ASSOCIATION RESOLUTION OF THE BOARD OF DiREC'TORS WI IEREAS. the Palm City Association ("Palm Desert Country Club Association") o%4ns and is charged with the duty and authority to manage. operate, control and make decisions regarding all ot'the Common Area within the Palm Desert Countn Club Association conununity. W11FREAS, the Patin Desert (lousing Authority ("Authority") desires to construct a paNcd parking lot on Common Area to mitigate it tral7ic condition resulting Isom the construction ol'the Carlos Ortega Villas (lousing Development and associated ott'site improvements ("Parking Lot"). WHEREAS. Palm Desert CountryClub Association has been asked to grant a public parking easement to the Authority and the City of Palm Desert ("City") to allow (a) the .Authority to construct and the City to maintain the Parking Lot and (b) fir members of the public to use the Parking Lot. WHEREAS, to effectuate the construction of the Parking Lot, the Palm Desert Country Club Association and the Authority have negotiated an "Agreement for Construction Access and Parking Easement." W1IFRFAS, to effectuate the maintenance and use of the Parking Lot by the C'it) and members of, the public, the Palm Desert Country Club Association and the Cite have negotiated the "Parking Easement :'Agreement," which is to be recorded in the Official Records of County Recorder of Riverside C'OUmN . NOW, 111FRI:EORF;. 131•. fC RI:SOI.VI•:D, that the Board. at an open meeting and effective on the date of certification by the Palm Desert Country Club Association's Secretary set forth below, has agreed to sign and, as applicable, property notarize the "Agreement for Construction Access and Parking Easement'* and the "Parking F.asement Agreement" once both documents are duty approved by the Authority and the City. APPROVED this 27'h day of March. 2015, by the Board of Directors of the Palm Desert Country Club Association. CERTIFICATE OF Si':CRETARY 1, the undersigned, certify that I am the duty qualified and appointed Secretary of Palm Desert Country Club Association, a California nonprofit mutual benefit corporation, and the foregoing resolution vvas duly adopted and approved by the Board of Directors of Palm Desert Country Club Association at an open meeting held on March Dated: _A7AW,#--;7j..20/6 Secretary V CITY OF, PALM DESERT CONSTRUCTION, CHANGE ORDIR Contract Purpose Carlos Ortega Villas Consultant's Name Optimus Construction Inc. Address: 440 Western Avenue, Suite 202 Glendale, California 91201 Contract # / P.O. # Change Order No. Contingency: Account No. Project No. Vendor No. HA29410B P019255 9 YES I NO 871-8691-466-4001 703-8691-466-4001 825-11 13425 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE Optimus COR Nos. 16, 21 R1, 23, 24112, 25, 26, 27, and 29 In Contract Price In Contract Price Credit for pool shower wall material change 3,902.68 Circuit and conduit for range 639.27 Credit for revised clerestory framing 4,000.00 Fire sprinkler revisions 2,157.70 Palm Desert Country Club parking lot 187,701.28 Kerrigan landscaping 1,266.46 Half siphon at Avenue of the States 4,403.50 Credit for property wall 676.87 TOTALS: 8,579.55 196,168.21 187,588.66 NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: Credits and additions to the scope of the contract. TOTAL BUDGET FOR PROJECT: + 15,711,752.03 CONTINGENCY: Less: Expend. & Encumb. To Date: - 15,524,163.37 Amount Approved by Council: + 1,542,335.13 Less: This Change Order Amount: - 187,588.66 Less: Prior Change Order(s): 100,811.98 BALANCE OF BUDGET Less: This Change Order: - 187,588.66 REMAINING FOR PROJECT: 0.0011 1 Balance Remaining of Contingency: 1,253,934.49 The amount of the Contract will be Increased by the Sum of: One Hundred Eighty-seven Thousand Five Hundred Eighty-eight and 66/100 Dollars ($187,588.66). GAPubWorks\PROJECTS\825-11 Carlos Ortega Villas\Staff Reports\2015.04-09 SR - Optimus OCO 9 - Parking Easement with PDCC\Contract Change Order No. 9.docx See reverse ... Contract HA29410B Change Order No. 9 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $15,711,752.03. The undersigned Contractor approves the foregoing Change Order No. 9 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order No. 9. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: DEPARTMENT HEAD CONTRACTOR Date Accepted 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR SUSAN MARIE WEBER, CHAIRMAN Date Approved NOTE: No payments will be made prior to Executive Director and Housing Authority approval EXECUTIVE DIRECTOR Date Approved G \PubWorks\PROJECTS\825-11 Cartos Ortega Villas\Staff Reports\2015-04-09 SR - Optimus OCO 9 - Parking Easement with PDCC\Contract Change Order No. 9.tlocx See reverse ... O c�D a� c y (D O v O z O N m z v O m z v m (DCDODVOU7;h.WN1O n 00 U O m M w o o 0 0 CD n y CD CD n 0 D -: =. " - n o v m 0 0 D 0 0= a �• 3 0 (CD 'a• (D a (a W ¢; ^`• (D cD m 0 a v O ,0 go 0D- W (C - CD 0 Q 3 CD D w cn L, SD co - ( cD CD D A 90 (D ch 0 w cp (D 0 CD p _. c D Q 0 0 CD CD N N DOS 0o W 1 -4 r\) W Om.pO0 Q � �vvOW OOV-C CD(0 0 0-1N0-IN01(D (D O !Q -" M 0 1 W N 1 W� O � ONN-1OO4:11*4 brl �ODU1cDOU7O00N W o'o 1 0 0 0 0 0 0 0 0 0� W O N O O O O N O O v ONMM-4 0 -► � J� J J j l j 1 O -4-4m nv,������0 CD 1-`?rn�Wv(WD W00CA) 2 � ". 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