HomeMy WebLinkAboutC31652 - Industrial Uniform Rental and Laundry Servicesi
Contract No. C31652
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: APPROVE SECOND AMENDMENT TO CONTRACT NO. C31650,
THE SECOND ONE-YEAR EXTENSION WITH PRUDENTIAL
OVERALL SUPPLY FOR INDUSTRIAL UNIFORM RENTAL AND
LAUNDRY SERVICES, IN THE AMOUNT OF $5,324.80
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: Prudential Overall Supply
19020 N. Indian Canyon Ave # C-11
North Palm Springs, CA 92258
DATE: April 23, 2015
CONTENTS: Second Amendment Agreement (Contract No. C31652)
Letter from Prudential Overall Supply
Recommendation
By Minute Motion:
1. Approve Second Amendment to Contract No. C31650, the second
one-year extension with Prudential Overall Supply for Industrial
Uniform Rental and Laundry Services, in the amount of $5,324.80;
2. Authorize the Mayor to execute the amendment agreement.
Funds are available in General Fund Account No. 110-4310-433-2140, Supplies -
Uniform Rental.
Background
On May 10, 2012, the City Council awarded Contract No. C31650 to Prudential Overall
Supply for a term of three years in the amount of $15,974.40 ($5,324.80 per year) with
two, one-year options for contract extension. The contract covered the rental of work
uniforms for maintenance services personnel (including street maintenance workers)
and building maintenance staff, as well as shop towels, cleaning towels, mops and
entryway floor mats.
Staff Report
Approve Second One -Year Extension with Prudential C31652
Page 2 of 2
April 23, 2015
On August 3, 2012, City staff discovered an inaccuracy on the expiration of the three-
year contract, which should have an expiration date of June 30, 2015. The executed
agreement had an expiration date of June 30, 2014. Staff contacted the City Attorney to
advise proper action. He suggested advising Prudential Overall Supply of the error and
informing them that the City intended to exercise the first one-year option to extend the
contract in order to make it a three-year contract.
On August 28, 2014, the City Council ratified the City Manager's approval of the first
one-year extension, which is set to expire on June 30, 2015. Prudential Overall Supply'
performance has met City standards and they have agreed to a second one-year
extension commencing July 1, 2015, and expiring June 30, 2016, at the current contract
amount of $5,324.80 per year.
Fiscal Analysis
There is no financial impact to the City beyond the contract amount.
Prepared By:
Depa
fWFiPF6aIhdez Mark Gregn400d, P.E.-
nten ce Services Manager Director o P, blic Works
aul S. Gibson, Director of Finance
'J hn M. Wohlmuth, City Manager
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CONTRACT NO. C31652
SECOND AMENDMENT TO AGREEMENT
WHEREAS, the City of Palm Desert ("City") and Prudential Overall Supply,
("Contractor"), entered into an agreement, dated May 10, 2012, for Industrial Uniform Rental
and Laundry Services ("Agreement"), the parties wish to amend the Agreement effective
July 1, 2015.
NOW, THEREFORE, the parties agree as follows:
A. Term is amended to add the following paragraph to the end of the existing section, as
amended.
"The term of this Agreement is extended, and shall include the time period from July 1,
2015, through June 30, 2016."
B. All other terms and conditions of the Agreement shall remain unchanged, and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the 23`d day of April 2015.
CITY OF PALM DESERT
A Municipal Corporation
Susan Marie Weber
City of Palm Desert
Attest:
Rachelle D. Klassen, City Clerk
CITY OF PALM DESERT, CALIFORNIA
Approved as to Form:
David J. Erwin, City Attorney
PRUDENTIAL OVERALL SUPPLY, INC.
Contractor
Approved as to Content:
Mark Greenwood, P .E.
Director of Public Works
CONTRACT NO. C31652
CONTRACTOR NOTARY ACKNOWLEDGMENT
A Notary Public or other officer completing this certificate verifies only the identity of
the individual who signed the document, to which this certificate is attached, and not
the truthfulness, accuracy, or validity of that document.
State of California )
) SS
County of }
On , 20 , before me, , a Notary
Public, personally appeared , who proved
to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
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March 24, 2015
City of Palm Desert
Carlos Hernandez
Director of Public Works
73-510 Fred Waring Drive
Palm Desert, CA 92260
RE: Acceptance of Purchase Order Extension
Mr. Hernandez, this letter is sent to you with great appreciation of the extension for the purchase order
of our garment rental and laundry services.
Please accept this as our formal acknowledgement of the extension and all of its terms and conditions.
Should you have any questions, please feel free to contact me at your convenience.
Sincerely,
Alfredo Dominguez
Prudential Overall Supply
Route Manager
81780 Trader Place
Indio, CA 92201
760-342-0645 office
CONFIDENTIAL — Prudential Overall SuppWc,