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Home My WebLink AboutC33310 - Landscape Maintenance Area 9 - 909-14Contract No. C33310 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: APPROVE CHANGE ORDER NO. 1 TO INCREASE CONTRACT NO. C33310 WITH MARIPOSA LANDSCAPES, INC., BY THE AMOUNT OF $2,952 FOR LANDSCAPE MAINTENANCE AREA 9 (PROJECT NO. 909-14) SUBMITTED BY CONTRACTOR DATE: CONTENTS Recommendation Mark Greenwood, P.E., Director of Public Works Mariposa Landscapes, Inc. 78355 Darby Road Bermuda Dunes, CA 92201 April 23, 2015 Change Order No. 1 Emial from Mariposa Landscapes, Inc. By Minute Motion: 1. Approve Change Order No. 1 to increase Contract No. C33310 with Mariposa Landscapes, Inc., for Landscape Maintenance Area 9 in the amount of $2,952; and 2. Authorize the Mayor to execute the Change Order. Funds are available in the Account No. 110-4614-453-3370, R/M Medians. Background On April 24, 2014, City Council awarded Contract No. C33310 for Landscape Maintenance Area 9 to Mariposa Landscapes, Inc.. This is a two year contract that commenced on July 1, 2014, in the amount of $360,984 or $180,492 per year. In January of 2015, staff replaced all the trash cans on El Paseo with dual trash/recycle receptacles. Mariposa stated that servicing the new receptacles required additional labor. Staff asked them to track the amount spent to service the receptacles three days a week in order to determine if an increase to the contract was justifiable. After a few weeks, staff determined that the receptacles do require additional labor and asked Mariposa to submit a quote. Staff Report Approve Change Order No. 1 for C33310 - LMA 9 Page 2 of 2 April 23, 2015 On March 8, 2015, Mariposa submitted a quote for the additional trash service in the amount of $246 per month ($2,952 per year), which staff finds to be reasonable. This raises the annual contract amount to $183,444 for the second year of the contract agreement from July 1, 2015 through June 30, 2016; bringing the contract to the total price of $363,936. Fiscal Analysis This is an on -going maintenance activity with no fiscal impact beyond the contract amendment. Prepared By: Deparype4 H§(ad: /fv//jw� R&tldy q�ia dz MarR Gr a wood, P. E. Landscape Supevisor Director f ublic Works (14�� Paul S. Gibson, Director of Finance U 6�n M. Wohlmuth, City Manager /bg CITY OF PALM DESERT CHANGE ORDER Contract Purpose Landscape Maintenance Area 9 Consultant's Name Mariposa Landscape, Inc. Address: Bermuda Dunes, CA 92201 Contract # / P.O. # Change Order No. Contingency: Account No. Project No. Vendor No. C33310 019232 1 YES NO 110-4614-453-3370 909-14 12617 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE I INCREASE In Contract Price I In Contract Price Landscape Maintenance Area 9 $246 per month x 12 months (July 1, 2015 thru June 30, 2016) TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: 2,952.00 - 2,952.00 2,952.00 Increase the contract amount due to the additional service required for the new trash/recycle receptacles on El Paseo. TOTAL BUDGET FOR PROJECT: + 363,936.00 Less: Expend. & Encumb. To Date: - 360,984.00 Less: This Change Order Amount: - 2,952.00 BALANCE OF BUDGET REMAINING FOR PROJECT: - CONTINGENCY: Amount Approved by Council: + $0 Less: Prior Change Order(s): - $0 Less: This Change Order: - $0 - Balance Remaining of Contingency: The amount of the Contract will be decreased by the Sum of: Two Thousand Nine Hundred Fifty-two Dollars and 00/100 ($2,952). See reverse Contract C33310 Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension 0 Days. Revised Contract Total $363,936 The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: 2. ACCEPTED BY: 3. CERTIFIED FUNDS AVAILABLE: DEPARTMENT HEAD FINANCE DIRECTOR NOTE: No payments will be made prior to City Manager and Council approval CONTRACTOR Date Accepted 4. APPROVED BY: SUSAN MARIE WEBER, MAYOR Date Approved CITY MANAGER Date Approved See reverse Gonzalez, Bertha From: Chavez, Randy Sent: Wednesday, April 08, 2015 10:02 AM To: Gonzalez, Bertha Cc: Andres Perez Subject: FW: RE: FW: Recycle Trashcans LMA 9 Hi Bertha, Here's Mariposa's proposal to service the extra receptacles on El Paseo. From: Andres Perez [maiito:Andres;,J IT]a ��sa_r_ac011,11 Sent: Sunday, March 08, 2015 7:22 PM To: Chavez, Randy Subject: RE: FW: Recycle Trashcans LMA 9 Randy, I tracked the time over the last few weeks and I've calculated it will cost you additionally $246.00 a month for us to change the trash bags on the 27 new trash cans that the city added at El Paseo. Please let me know what you decide. Please contact me with any questions or comments regarding this Email. Thank You Andres Perez - Maintenance Supervisor Cell 626-392-3050 Fax 760-321-2104 Email' andre,, 41 m;:ri +m -----Original Message ----- From: <rch tN c/ a cit%ol',ahndv,,k:rt.or_> To: <;Andrk a a mlin11t» 1 c[LC1 111> -.. Date: Thu, 29 Jan 2015 08:34:59 -0800 Subject: RE: FW: Recycle Trashcans LMA 9 Thanks From: Andres Perez [ma ilto:And res ,;nariposa-ca.con ] Sent: Wednesday, January 28, 2015 6:56 PM To: Chavez, Randy Cc: Chuck, Brad; Gonzalez, Bertha Subject: Re: FW: Recycle Trashcans LMA 9 I will track the time for a few weeks and I will let you know. Please contact me with any questions or comments regarding this Email. Thank You Andres Perez - Maintenance Supervisor Cell 909-721-0639 Fax 909-429-2749 Email: antirv, �c nru ij,,�. ca.c�>n� -----Original Message ----- From: < rch:ax c/ a To: <midre, cr >---- Cc: < he hurl. u c it\,�l�,alr��lc ,� rt.<,r_:>, < h<<�ni;tl� i cr r it< -- -- _ Date: Wed, 28 Jan 2015 08:28:22 -0800 Subject: FW: Recycle Trashcans LMA 9 Hello Andres, in order to request an adjustment, I need to know how much longer it takes to actually perform the additional work. Please monitor the work for a week or two and then let me know how much labor, if any, is additional. Our Director will not approve any changes unless it could be justified. Thanks From: Chuck, Brad Sent: Wednesday, January 28, 2015 7:37 AM To: Chavez, Randy Subject: FW: Recycle Trashcans From: Andres Perez [ niaiIto: arid res <f�miargosa-ca,com] Sent: Wednesday, January 28, 2015 5:53 AM To: Chuck, Brad Subject: Recycle Trashcans < /div> Brad, We checked the the new recycle trashcans at El Paseo and what we found was that people are using them like regular trashcans. 1 do not think that will help keep the recycle separate from the other trash, we spend more time replacing the trash bags, this will cost more money. Please let me know what do you think. Please contact me with any questions or comments regarding this Email. Thank You Andres Perez - Account Manager