HomeMy WebLinkAboutFY 15/16 Vendors - Special Programs DepartmentCITY OF PALM DESERT
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SPECIAL PROGRAMS DEPARTMENT
STAFF REPORT
REQUEST: Approve Streamlined Use of Vendors for the Special Programs Department
by Granting an Exception to the Bidding Requirements
SUBMITTED BY: Amy Lawrence, Administrative Secretary
DATE: April 23, 2015
CONTENTS: Special Programs Department Preferred Vendor List for 2015/16
Recommendation
By Minute Motion:
Discussion
Grant an exception to the bidding requirements, as provided for by Section 3.32.090
of the Municipal Code, for Fiscal Year 2015/2016; and
Approve the Special Programs Department's Preferred Vendor List.
The Special Programs Department regularly utilizes a variety of vendors and services in order to
successfully implement various projects, programs, and special events. Approval of the department's
Preferred Vendor List for 2015/16 will simplify the process of purchasing and acquiring services
necessary to accomplish this goal and will allow staff to operate at a more efficient level. Vendors
included on this list tend to offer immediate accessibility, specialized products, and/or
wholesale/discounted pricing.
Fiscal Analysis
There is no fiscal impact associated with this request.
Submi d By:
A y Lawren strative Secretary
Reviewed:
Frankie Riddle, Dir or f S ecial Programs
Rudy P. costa, Assistant City Manager
Wohlmuth, City Manager
SPECIAL PROGRAMS DEPARTMENT — PREFERRED VENDOR LIST FOR FY 2015/16
Vendor No. Vendor
6404 Desert Piano & Organ, Rancho Mirage, CA
Equipment and services for the Portola Community Center and the Palm Desert
Library.
7336 Flowers by Veronica, Palm Desert, CA
Local vendor offering discounted product of floral arrangements for various
commemorations, special events, etc.
441 Paper Direct, Colorado Springs, CO
Offering immediate delivery and a variety of specialty papers for invitations and
event programs.
4837 Desert Cities Catering, La Quinta, CA
Offers discounted catering services/products for City sponsored special events.
658 Electric Car Distributors, Rancho Mirage, CA
Offers discounted rentals on golf carts for City produced events.
5894 Cardiff Transportation, Palm Desert, CA
Offers discounted transportation services in connection with adoption
programs, special events, and City tours.
11614 L.A. Bite, Palm Desert, CA
Offers local delivery and billing services for city sponsored meals.
6785 Stationary Sisters, Palm Desert, CA
Offers discounted products and specialized services and is the sole source for
specialty invitation printing.
6038 Classic Party Rentals, Thousand Palms, CA
Offers discounted services, equipment, and supplies for special events.
10108 J.L. Endicott, Pioneer Town, CA
Only local source for specialty and commemorative gifts with engraving.
9440 S.I.R. of Palm Springs, Palm Desert, CA
Offers discounted services for staffing and equipment services for audio/visual.
8611 Live Oak Audio Visual, Indio, CA
Offers discounted services in connection with production of Summer of Fun
Movies.
6040 Coachella Valley Printing Group, Inc., Indio, CA
Offers specialty services for printing of proclamations and other documents as
needed.
SPECIAL PROGRAMS DEPARTMENT — PREFERRED VENDOR LIST FOR FY 2014/15
239 Express Frames, Palm Desert, CA
Only local vendor offering immediate and specialty framing services as
discounted prices.
142 Century Forms, Palm Desert, CA
Offers discounted services on printed forms.
3971 Desert Willow Golf Resort, Palm Desert, CA
Offers specialty services for City sponsored events.
6696 Muzak of Southern California, Palm Desert, CA
Authorized vendor of audio/recording equipment and components for City
Council and Planning meetings.
8574 Guys & Gals Uniforms, Cathedral City, CA
Offers discounted uniforms for the Palm Desert Citizens on Patrol Program.
5286 Hilton Farnkopf, & Hobson, LLC., Newport Beach, CA
Offers solid waste & recycling consulting services.
8247 Busch Systems International, Inc., Barrie, Ontario, Canada
Offers discounted waste and recycling containers.
10951 E.B. Bradley Company, Anaheim, CA
Offers discounted waste and recycling containers.
3528 Pyro Spectaculars by Souza, Rialto, CA
Offers specialty services for City sponsored events, i.e. Fourth of July Fireworks
Display
5710 Anderson Communication, Inc., Palm Desert, CA
Radio rental for special events.
10380 Lin Lines, Inc., Palm Springs, CA
Offers discounted transportation and shuttle services for special events.
10592 Burrtec Waste & Recycling Services, Inc., Palm Desert, CA
Offers port-o-let and other services for City sponsored events.
11184 ChicoBag Company, Chico, CA
Offers reusable bags with the City logo at a wholesale price.
107 Powers Awards, Palm Desert, CA
Offers engraving services on specialty items.
SPECIAL PROGRAMS DEPARTMENT — PREFERRED VENDOR LIST FOR FY 2014/15
2006 Desert Arc, Palm Desert, CA
Offers specialty services for special programs events.
8364 The Lawrence Company, El Segundo, CA
Offers production of Recycle Binney Commercials/Public Service
Announcements.
3758 Rebecca Barrett Design, Temecula, CA
Offers design services of promotional brochures for special events.
4228 The Printing Place, Palm Desert, CA
Offers specialty services for printing of proclamations and other documents as
needed.
11698 Clean Harbors Disposal Services, Inc., Norwell, MA
Offers hazardous waste collection, transportation, and disposal for special
events.
8182 Clean River Recycling Solutions, Aurora, Ontario, Canada
Offers discounted waste and recycling containers.
4221 High Tech Mailing Services, Palm Desert, CA
Offers discounted mailing services for promotional publications.
7262 R & R Radio Corp., Palm Springs, CA
Radio broadcasting and advertisement on Mix 100.5 and KDES 98.5 for special
programs and events.
3708 KUNA Radio, Palm Desert, CA
Radio broadcasting and advertisement on Spanish radio for special programs
and events.
12394 Greenday Precast, Indio, CA
Offers fabricated concrete/recycled glass containers.
8154 Forms and Surfaces Company, Carpenteria, CA
Offers unique trash and recycle containers used in City parks.
6831 Ultimate Events, Palm Desert, CA
Offers specialized event set-up and decorating.
2511 Brian Mauer Photgraphy, Palm Desert, CA
Offers photography services for various programs and events.
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SPECIAL PROGRAMS DEPARTMENT — PREFERRED VENDOR LIST FOR FY 2014/15
6767 Papillon Graphics, Palm Desert, CA
Offers specialty services for printing of brochures and other documents as
needed.
11436 Crown Printers, San Bernardino, CA
Offers specialty services for printing of brochures and other documents as
needed.
12138 JNS Advertising, Indio, CA
Media buys and placement of PSAs on various television stations.
9405 ACE Direct Printing, Palm Springs, CA
Offers specialty services for printing of brochures and other documents as
needed.
1094 Sign -A -Rama, Palm Desert, CA
Offers low cost vehicle lettering and decals for the Palm Desert Citizens on
Patrol Program.
10338 Newton Manufacturing, Newton, IA
Offers low cost promotional items made from recycled materials.
5376 Morris Desert Media - Desert Radio Group, Palm Springs, CA
Radio broadcasting and advertisement for special programs and events.
6607 Marker Broadcasting (KPLM, KJJZ, KAJR, and KMRA Palm Desert, CA
Radio broadcasting and advertisement for special programs and events.
3711 KEZN — FM EZ-103, Palm Desert, CA
Radio broadcasting and advertisement on for special programs and events.
13195 D&B Visions, Temecula, CA
Offers solid waste and recycling consulting services.
11093 Fulton Distributing, Coachella, CA
Offers liners for trash containers for business recycling implementation.
1876 Recy-CAL Supply Co., Temecula, CA
Offers discounted waste and recycling containers.
10668 Escalade Cleaners
Offers discounted dry cleaning services for the Palm Desert Citizens on Patrol.
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