HomeMy WebLinkAboutPurchase - 1 Flatbed Pickup TruckCITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: AUTHORIZE THE PURCHASE OF ONE FLATBED PICKUP
TRUCK FROM FAIRVIEW FORD OF SAN BERNARDINO,
CALIFORNIA, IN THE AMOUNT OF $43,204.02
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
VENDOR: Fairview Ford Fleet Center
292 North G Street
San Bernardino, CA 92410
DATE: May 14, 2015
CONTENTS: Bid — Fairview Ford
Recommendation
By Minute Motion:
1. Authorize the purchase of one flatbed pickup truck from Fairview Ford
of San Bernardino, California, in the amount of $43,204.02; and
2. Appropriate $43,204.02 from unobligated Equipment Replacement
Fund to Account No. 530-4195-415-4030, Fleet Replacement.
Background
A 2002 Ford F-350 flatbed truck that is used for graffiti removal has reached the end of
its useful life. The truck is 13 years old, has been driven more than 130,000 miles, and
is in constant need of repairs due to its age. In order to keep up with the City's graffiti
abatement efforts, this truck needs to be replaced.
On March 27, 2015, staff advertised and called for sealed bids for furnishing a flatbed
pickup truck, and, on April 8, 2015, the bids were opened and read aloud. The bid
results are as follows:
Staff Report
Vehicle Purchase
Page 2 of 2
May 14, 2015
Dealer
Location
Price
Fairview Ford
San Bernardino, CA
$43,204.02
Redlands Ford, Inc.
Redlands, CA
$44,603.77
Palm Spring Motors
Cathedral City, CA
$47,989.03
Staff recommends award to the lowest bidder, Fairview Ford.
Fiscal Analysis
Purchase of the vehicle is funded through the vehicle replacement fund so there is no
direct impact on the general fund. This vehicle will require regular maintenance;
however, because it is new, the cost to maintain it is expected to be less than the old
truck.
Depa
Mark Gree
Director of
roval:
a
:)d, P.E., aul S. Gibson
lic Works Director of Finance
ohn M. Wohlmuth, City Manager
City of Palm Desert
Public Works Department
73-510 Fred Waring Drive
Palm Desert, CA 92260
Bid Document
Responding to an invitation to bidders, dated March 27, 2015, the undersigned bidder proposes
and agrees to furnish the equipment in good order as specified. Well will furnish and deliver the
specified equipment to the City of Palm Desert, and accept as full payment thereof, the following
amount:
Flatbed Pickup Truck
Sales Tax
GAc.,-�tf �r Additional fees, if any
Delivery charges, if any
Total Price
3gRq�`�'
�, qq 5a
s /n �
$-0
143aoy°a F_,geH,
(Cost to include all costs related to the vehicle purchase such as vehicle preparation, special equipment,
documentation preparation, training, and tire fees)
Estimated delivery date/time: G.,`'T' �' % D>�Y`S A016 P900020n) & qW OIiC
At time of delivery, furnish Dealer Report of Sale in the name of: CITY OF PALM �br11'5
DESERT, 73-510 Fred Waring Drive Palm Desert, CA 92260.
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2AIFVVIL I1 T11-O `0
FLEET CENTER
292 NORTH G STREET, SAW BERNARDINO, CA 92410
(909) 884-9261 • Fax (909) 386-OM
TODD EFF
Commercial Fleet Manager
Direct (909) 386-0281 • teff®fairviewford.com
(Please affach business card)
A,P'U,E,.)
COMPANY NAME
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ADDRESS
NAME OF BIDDER
SIGNATUR
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TITLE
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DATE
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