HomeMy WebLinkAboutPurchase - 2015 Ford FlexY,4
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: AUTHORIZE THE PURCHASE OF A 2015 FORD FLEX FROM
REDLANDS FORD, INC., OF REDLANDS, CALIFORNIA, IN THE
AMOUNT OF $27,983.97
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
VENDOR: Redlands Ford, Inc.
1121 W Colton Avenue
Redlands, CA 92374
DATE: May 14, 2015
CONTENTS: Bid — Redlands Ford
Recommendation
By Minute Motion:
1. Authorize the purchase of a 2015 Ford Flex from Redlands Ford, Inc., in
the amount of $27,983.97; and
2. Appropriate $27,983.97 from unobligated Equipment Replacement
Fund to Account No. 530-4195-415-4030, Fleet Replacement.
Background
A 2001 Caravan, which is part of the City's pool vehicles that are used by staff for city
business, has reached the end of its useful life. The van has remained in service, but is
in constant need of repairs due to its age. In order to maintain the City's fleet at the
level needed to provide service, the 7-passenger vehicle now needs to be replaced.
On March 27, 2015, staff advertised and called for sealed bids for furnishing a
7-passenger vehicle and on April 8, 2015, the bids were opened and read aloud. The
bid results are as follows:
Staff Report
Vehicle Purchase
Page 2of2
May 14, 2015
Dealer
Location
Make / Model
Price
Redlands Ford, Inc.
Redlands, CA
Ford Flex
$27,983.97
Fiesta Ford
Indio, CA
Ford Flex
$28,463.87
Palm Spring Motors
Cathedral City, CA
Ford Flex
$29,557.55
Staff recommends award to the lowest bidder, Redlands Ford.
Fiscal Analysis
Purchase of the vehicle is funded through the vehicle replacement fund so there is no
direct impact on the general fund. This vehicle will require regular maintenance;
however, because it is new, the cost to maintain it is expected to be less than the old
van.
Departr onthg6d:
Mark Gr en ood, P.E."
Director bf Public Works
proval:
hn M. Wohlmuth, City Manager
Paul S. Gi son
Director of Finance
City of Palm Desert
Public Works Department
73-510 Fred Waring Drive
Palm Desert, CA 92260
Bid Document
Responding to an invitation to bidders, dated March 27, 2015, the undersigned bidder proposes
and agrees to fumish the equipment in good order as specified. Well will fumish and deliver the
specked equipment to the City of Palm Desert, and accept as full payment thereof, the following
amount:
2015 FORD FLEX Price
Sales Tax
Additional Fees, if any
25911.09
$
$ 2072.88
$ 0.00
Delivery charges, if any $
0.00
Total Price
27983.97
(Cost to include all costs related to the vehicle purchase such as vehicle preparation, special
equipment, documentation preparation, training, and tire fees)
Estimated delivery date/time: 90 days
At time of delivery. furnish Dealer Report of Sale in the name of: CITY OF PALM
DESERT, 73-510 Fred Waring Drive Palm Desert, CA 92260.
Redlands Ford
COMPANY NAME
1121 W Colton Ave
Redlands Ca 92374
ADDRESS
Jerry Timper
NAME OF Bli?rD�
SIGNATURE
Fleet Mgr
TITLE
3/31/15
DATE
909{793-3211 X319
(Please attach business card)
TELEPHONE