HomeMy WebLinkAboutPurchase - 2016 Ford Fusion-SX-6
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: AUTHORIZE THE PURCHASE OF A 2016 FORD FUSION FROM
REDLANDS FORD, INC., OF REDLANDS, CALIFORNIA, IN THE
AMOUNT OF $19,691.42
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
VENDOR: Redlands Ford, Inc.
1121 W Colton Avenue
Redlands, CA 92374
DATE: May 14, 2015
CONTENTS: Bid — Redlands Ford
Recommendation
By Minute Motion:
1. Authorize the purchase of a 2016 Ford Fusion from Redlands Ford,
Inc., in the amount of $19,691.42; and
2. Appropriate $19,691.42 from unobligated Equipment Replacement
Fund to Account No. 530-4195-415-4030, Fleet Replacement.
Background
A 2001 Honda pool vehicle (No. 66) whose CNG tank expired in December of 2013 was
removed from service and auctioned. Pool vehicles are used by City staff for
transportation for city business. In order to maintain the City's fleet at the level needed
to provide service, the sedan needs to be replaced.
On March 27, 2015, staff advertised and called for sealed bids for furnishing a 4-door
sedan, and on April 8, 2015, the bids were opened and read aloud. The bid results are
as follows:
Staff Report
Vehicle Purchase
Page 2 of 2
May 14, 2015
Dealer
Location
Make / Model
Price
Redlands Ford, Inc.
Redlands, CA
Ford Fusion
$19,691.42
Theodore Robins Ford
Costa Mesa, CA
Ford Fusion
$19,771.77
Palm Spring Motors
Cathedral City, CA
Ford Fusion
$20,183.15
Fiesta Ford
Indio, CA
Ford Fusion
$20,272.67
Staff recommends award to the lowest bidder, Redlands Ford.
Fiscal Analysis
Purchase of the vehicle is funded through the vehicle replacement fund so there is no
direct impact on the general fund. This vehicle will require regular maintenance;
however, because it is new, the cost to maintain it is expected to be less than the old
car.
F:
Mark Gr en ood, P.E.,
Director bf Rublic Works
/Ap roval:
Jo n M. Wohlmuth, City Manager
Paul S. Gibson
Director of Finance
City of Palm Desert
Public Works Department
73-510 Fred Waring Drive
Pair Desert, CA 92260
Bid Document
Responding to an invitation to bidders, dated March 27, 2015, the undersigned bidder proposes
and agrees to furnish the equipment in good order as specified. Well will furnish and deliver the
specified equipment to the City of Palm Desert, and accept as full payment thereof, the following
amount:
2016 FORD FUSION S Price
Sales Tax
Additional Fees, if any
Delivery charges, if any
Total Price
$ 18232.80
$ 1458.62
$ 0.00
$ 0.00
$ 19691.42
(Cost to include ap costs related to the vehicle purchase such as vehicle preparation, special
equipment, documentation preparation, training, and tire fees)
Estimated delivery dateltime: 90 days
At time of delivery, furnish Dealer Report of Sale in the name of: CITY OF PALM
DESERT, 73-610 Fred Waring Drive Palm Desert, CA 52260.
(Please attach business canal)
Redlands Ford
COMPANY NAME
1121 W Colton Ave
Redlands Ca 92374
ADDRESS
Jerry Timper
NAME OF BIDDER
SIGNATU` RE
Fleet Mgr
TITLE
3/31/15
DATE
9091793--3211 X319
TELEPHONE