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CITY OF PALM DESERT
STAFF REPORT
REQUEST: APPROVAL OF $33,600 EXPENDITURE FOR POSTAGE FOR
THE BRIGHTSIDE NEWSLETTER FOR FISCAL YEAR 2015/2016
SUBMITTED BY: David Hermann, Management Analyst
CONTRACTOR: United States Postal Service
Palm Desert, CA 92260
DATE: May 14, 2015
Recommendation
By Minute Motion: Approve the expenditure of $33,600 for the United
States Postal Service to cover a year's worth of postage for mailing of the
bimonthly BrightSide newsletter. Funds have been included in the
proposed budget for 2015/2016 in Account No. 110-4417-414-3026.
Background
The BrightSide newsletter is mailed six times a year to approximately 35,000 Palm
Desert households and businesses at a current bulk rate of 15.3 cents per piece. The
cost for mailing the newsletter is expected to average just under $5,600 per issue based
on current U.S. Postal Service rates and past rate increases. The Postal Service
typically revises its rates upward each year. These annual increases have historically
ranged between .4 cents and .7 cents. The proposed expenditure accounts for a .7 cent
increase in the coming fiscal year.
Fiscal Analysis
Approval of this expenditure will ensure delivery of the City's newsletter. The fiscal
impact is $33,600 to the general fund. Funds have been included in the proposed
budget for 2015/2016; Account No. 110-4417-414-3026.
Submitted By:
/(J -, / /
David er arin, Management Analyst
Paul S. Gibson, Director of Finance
M. Wohlmuth, City Manager
g:Vda\damd hermann\word flestnghlside\bnghtside postage 15-16 staff report.doc