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Home My WebLink AboutC34370 Grant of Easement - BIDS - Generator Relocation at Joslyn CenterContract No. C34370 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: AUTHORIZE THE MAYOR TO EXECUTE A GRANT OF EASEMENT TO SOUTHERN CALIFORNIA EDISON, AND AUTHORIZE STAFF TO ADVERTISE FOR BIDS FOR THE GENERATOR RELOCATION PROJECT SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works APPLICANT: Southern California Edison c/o Spectrum Land Services 725 West Town & Country, Suite 410 Orange, CA 92868 DATE: May 14, 2015 CONTENTS: Grant of Easement Vicinity Map Recommendation: By Minute Motion, 1. Authorize the Mayor to execute a Grant of Easement to Southern California Edison (SCE) for the Generator Relocation Project; 2. Authorize staff to advertise for bids for the Generator Relocation Project; and 3. Appropriate $180,000 from Unobligated Fund 450 to Account No. 450- 4164-415-4001, Improvements to City -Owned Facilities. Strategic Plan Objective The proposed action will further the goals of the strategic plan by providing a safe area for residents in the event of power loss during an emergency. This is a key component of the Public Safety and Emergency Services area of the Strategic Plan. Background: As part of the HVAC upgrade at the Sheriff Substation in 2013, the City installed a new backup generator for emergency power. The new generator was required because the existing generator was undersized and couldn't handle the new electrical load at the Contract No. C34370 Staff Report Grant an Easement to SCE for the Generator Relocation Project Page 2 of 2 May 14, 2015 facility. MRC Engineering (MRC), a local electrical engineering firm, has designed a plan to relocate the old generator to the Joslyn Senior Center where it could provide a cool area during an emergency. The plans have been completed and SCE has reviewed them. In order to bring the system up to current SCE standards, a transformer must be relocated and an easement must be granted to SCE to accommodate their infrastructure. MRC has provided a cost estimate for a contractor to remove the generator from the substation facility, upgrade the generator system to comply with air quality regulations, and install the generator at the Joslyn Senior Center. The cost for the work is estimated at $164,000, and SCE fees would increase the project cost by over $11,000. The fees charged by SCE are for the upgrades to their electrical system, performed by SCE contractors, and it is not work that the City can bid out. In addition, staff is requesting that an additional $5,000 be allocated to cover any unforeseen conditions. By approving this report, Council is granting SCE an easement to relocate its facilities in preparation of the generator relocation, and authorizing Public Works to advertise for bids for the generator relocation project. Fiscal Analysis: In addition to the estimated $180,000 cost of the project, the generator will require periodic maintenance and fees must be paid to the Air Quality Management District. The cost to operate the generator is estimated to be less than $1,000 per year. Gayler, Administrator V I Paul S. Gibson, Director of Finance n M. Wohlmuth, City Manager . • "Ll .t !. 5 • 6 1. iIM-6 ,1 %0- TIROTOTOI�N G:\PubWorks\Staff Reports\2015\May 14\04 Approve Grant of Easement to SCE for Generator Project\SR Authorize SCE easement revised 1.doc RECORDING REQUESTED BY Contract No. C34370 i SOUTHERN CALIFORNIA MISON An EDISON INTERN.4TION.AL Company WHEN RECORDED MAIL TO SOUTHERN CALIFORNIA EDISON COMPANY Real Properties 2131 Walnut Grove Avenue, 21d Floor Rosemead, CA 91770 Attu: Distribution/TRES GRANT OF EASEMENT DOCUMENTARY TRANSFER TAX $ NONE (VALUE Palm Springs TD963797 AND CONSIDERATION LESS THAN $100,00) SCE Company FIM: 567-1960-5 APPROVED: SIG. OF DECLARANT OR AGENT DETERMINING TAX FIRM NAME APN: 627- 1 1 1 -028 Real Properties SLSBT 04/ 13/2015 CITY OF PALM DESERT, a municipal corporation (hereinafter referred to as "Grantor"), hereby grants to SOUTHERN CALIFORNIA EDISON COMPANY, a corporation, its successors and assigns (hereinafter referred to as "Grantee"), an easement and right of way to construct, use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect and remove at any time and from time to time underground electrical supply systems and communication systems (hereinafter referred to as "systems"), consisting of wires, underground conduits, cables, vaults, manholes, handholes, and including above- ground enclosures, markers and concrete pads and other appurtenant fixtures and equipment necessary or useful for distributing electrical energy and for transmitting intelligence by electrical means, in, on, over, under, across and along that certain real property in the County of Riverside, State of California, described as follows: FOR LEGAL DESCRIPTION, SEE EXHIBITS "A" AND "B" BOTH ATTACHED HERETO AND MADE A PART HEREOF. Grantor agrees for himself, his heirs and assigns, not to erect, place or maintain, nor to permit the erection, placement or maintenance of any building, planter boxes, earth fill or other structures except walls and fences on the above described real property. The Grantee, and its contractors, agents and employees, shall have the right to trim or cut tree roots as may endanger or interfere with said systems and shall have free access to said systems and every part thereof, at all times, for the purpose of exercising the rights herein granted; provided, however, that in making any excavation on said property of the Grantor, the Grantee shall make the same in such a manner as will cause the least injury to the surface of the ground around such excavation, and shall replace the earth so removed by it and restore the surface of the ground to as near the same condition as it was prior to such excavation as is practicable. EXHIBIT A TWO STRIPS OF LAND LYING WITHIN PARCEL B OF CERTIFICATE OF COMPLIANCE, WAIVER OF PARCEL MAP, PMW 04-14, IN THE CITY OF PALM DESERT, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, RECORDED ON SEPTEMBER 15, 2004 AS DOCUMENT NO. 2004-0735284, OF OFFICIAL RECORDS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS: STRIP #1 (7.00 FEET WIDE) THE NORTHERLY LINE OF SAID STRIP IS DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID PARCEL B, SAID CORNER BEING IN THE WESTERLY LINE OF SAN PASCUAL AVENUE, 25.00 FOOT HALF -WIDTH; THENCE ALONG THE NORTHERLY LINE OF SAID PARCEL B, SOUTH 89°44'00" WEST 92.00 FEET TO A POINT OF ENDING, SAID POINT HEREINAFTER REFERRED TO AS POINT "A". THE SOUTHERLY LINE OF SAID STRIP IS TO BE SHORTENED TO TERMINATE EASTERLY IN THE WESTERLY LINE OF SAID SAN PASCUAL AVENUE. STRIP #2 (6.00 FEET WIDE) THE CENTERLNE OF SAID STRIP IS DESCRIBED AS FOLLOWS: BEGINNING AT SAID POINT "A"; THENCE SOUTH 00°16'00" EAST 15.00 FEET TO A POINT OF ENDING. EXCEPTING THEREFROM THAT PORTION INCLUDED WITHIN STRIP 91 DESCRIBED HEREINABOVE. FOR SKETCH TO ACCOMPANY LEGAL DESCRIPTION, SEE EXHIBIT `B" ATTACHED HERETO AND MADE A PART HEREOF. oQROFESSIpN�I Prepared by me or under my supervision: �� N M. B,9 Fti OD CS rn w No. C--18619 rn Dated: l , 2015 * E x P CIV1\- 9TF OF CAOF�� Glenn M. Bakke R.C.E. 418619 Exp. 06-30-2015 2 DSE801342959 TD963 79 7 EXECUTED this day of 20 GRANTOR CITY OF PALM DESERT, a municipal corporation Signature Print Name Title A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of On before me, (here insert name) notary public, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct WITNESS my hand and official seal. Signature (This area for notary stamp) DSE801342959 TD963797 EXECUTED this day of 20_. GRANTEE SOUTHERN CALIFORNIA EDISON COMPANY, a corporation Signature Print Name Title A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) County of ) On before me, notary public, (here insert name) personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct WITNESS my hand and official seal. Signature (This area for notary stamp) DSE801342959 TD963 797 EXHIBIT "B" N SCALE: 1 "=20' 5' P.U.E. _ S00' 16'00"E 15.00 STRIP #2 6' WIDE LOT 10 PALMA VILLAGE GROVES M.B. 20/51 C O O M NE COR. PARCEL B / o PT. "A" P08 STRIP # 1 \ I z S89'44'00"W _ — 92.00_ ----------------------- STRIP #1 7' WIDE APN: 627-111-028 PARCEL B CERTIFICATE OF COMPLIANCE, WAIVER OF PARCEL MAP, PMW 04-14 REC. 09/15/2004 DOC. # 2004-07352849 O.R. Dated /':? 2015 Glenn M. Bakke R.C.E.# 18619 Exp. 6-30-15 LEGEND DENOTES SCE EASEMENT AREA P08 = POINT OF BEGINNING QRpF ESS/pN� M eq� Fyn �v 'ft� rm ui No. Ci-18619 � CIV1�- 9TF OF GA��F�� Im I 25' I p4YD Joslyn Senior Center ■ � e Date- 2015 VICINITY MAP