HomeMy WebLinkAboutC34380 Animal Control Field and Shelter ServicesCITY OF PALM DESERT
DEPARTMENT OF COMMUNITY DEVELOPMENT
STAFF REPORT
REQUEST: APPROVAL OF CONTRACT NO. C 34380 IN THE
AMOUNT OF $686,577 OVER THREE YEARS FOR ANIMAL
CONTROL FIELD AND SHELTER SERVICES WITH THE COUNTY
OF RIVERSIDE COMMUNITY HEALTH AGENCY, DEPARTMENT OF
ANIMAL SERVICES
SUBMITTED BY: Pedro Rodriguez, Code Compliance Supervisor
CONTRACTOR: Ms. Nancy Daudert
County of Riverside Community Health Agency
Department of Animal Services
Internal Support Services Procurement/Contracts
4065 County Circle Drive
Riverside, CA 92503
DATE: May 14, 2015
CONTENTS: Contract No. C 34380 /Riverside County Contract No. 15-005
Recommendation
By Minute Motion, approve Contract No. C34380 with the County of Riverside
Community Health Agency, Department of Animal Services (County), for the
provision of animal control field and shelter services from July 1, 2015, to June 30,
2018, subject to termination by either party with 180 days notice. The base contract
amount is $228,859 for each of fiscal years 2015/16, 2016/17, and 2017/18.
Funds are available in the proposed 2015/16 budget for Professional Services,
Account No. 110-4230-442-3090, to be provided for the next fiscal year. Funding for
subsequent years will be appropriated with the annual budget, if available.
Background
This contract combines field and shelter services in one contract. In previous years, two
separate contracts were executed. This agreement would continue through June 30, 2018,
the contractual relationship under which the County provides to Palm Desert sheltering
services, animal control field services, including responding to calls for service, issuing dog
licenses, inspecting kennels and catteries, removing dead animals from the right-of-way,
investigating reported animal bites and complaints of barking dogs, and the like.
Staff Report
Animal Control Field and Shelter Service Contract No. C 34uo
May 14, 2015
Page 2 of 3
The City of Palm Desert joins with other Coachella Valley cities and the County in sheltering
lost, abandoned, and unwanted animals at the Coachella Valley Animal Campus, which is
operated by the County. For the actual field services, each of the participating cities elects
to either provide their own services, or to contract with the County to do so. Palm Desert
has historically contracted with the County for animal control services, except for a brief
period in the late 1990s when California Animal Care was retained to provide the same
services.
The contract under which the County currently provides service is a three-year agreement,
which will expire June 30, 2015. The most significant change to the terms of the contract
(outside of the contract amount) is the combination of both field and shelter services under
one contract. The cost for field services will remain the same at $127,026 per fiscal year for
a three-year total of $381,078.
The proposed contract will increase $6,248 per fiscal year, for a three-year total of $18,744.
The new contract is more expensive due primarily to cost increases in over -time, shelter
service, operation & maintenance and license processing. In the previous contract, the
County renewed 1,411 dog licenses charging an administrative fee of $5.85 per license. In
the proposed contract, the estimated number of license renewals is 1,499 charging the
same administrative fee. The cost for sheltering services varies based on the number of
impounds over the last three years. There is no escalation clause, so the rate will be held
constant for three years. Below is a break -down of the proposed contract cost and the cost
of the current contract due to expire on June 30, 2015.
Proposed Contract
Increase from
Services
FY 15/16
FY 16/17
FY 17/18
Total
previous contract
Regular Field Services
$127,026
$127,026
$127,026
$381,078
$0.00
Over -time Field Services
(estimated, billed on
actual)
$13,284
$13, 284
$13, 284
$39,852
$3,690
Shelter Services
$73,140
$73,140
$73,140
$219,420
$12, 417
Operation &
Maintenance
$6,640
$6,640
$6,640
$19,920
$1,101
License Processing
(estimated, billed on
actual)
$8,769
$8,769
$8,769
$26,307
$1,536
Total
$228,859
$228,859
$228,859
$686,577
$18,744
Staff Report
Animal Control Field and Shelter Service Contract No. C34380
May 14, 2015
Page 3of3
Services
FY 12/13
FY 13/14
FY 14/15
Total
Regular Field Services
$127,026
$127,026
$127,026
$381,078
Over -time Field
Services (estimated,
billed on actual)
$12,054
$12,054
$12,054
$36,162
Shelter Services
$69,001
$69,001
$69,001
$207,003
Operation &
Maintenance
$6,273
$6,273
$6,273
$18,819
License Processing
(estimated, billed on
actual)
$8,257
$8,257
$8,257
$24,771
Total
L:
$222,611
$222,611
$222,611
$667,833
Fiscal Analysis
Funds for the portion of this contract covering Fiscal Year 2015/16 are contained in the
proposed budget on which the City Council will take action at the June 18, 2015 meeting.
Funding for subsequent fiscal years (2016/17 and 2017/18), if available, will be appropriated
with the annual budget.
Submitted by:
1/
Pedro Rodriguez
Code Compliance Super
Paul S. Gibson, Director of Finance
n M. Wohlmuth, City Manager
Department Head:
Lauri Aylaian
Director of Community Development
/ 0 Contract No. C34380
COUNTY OF RIVERSIDE
DEPARTMENT OF ANIMAL SERVICES FOR COUNTY USE ONLY
OF RSV
\Y 9, 1 $S
COUNTY DEPT/DIVISION:
Animal Services
CONTRACT NO.
15-005
RFP NO.
----
FUND:
10000
DEPARTMENT ID:
4200600200,4200600300
PROJECT -GRANT:
HS600018
ACCOUNT:
773220,773210,773230
CLASS/LOCATION:
CONTRACT AMOUNT: $686,577
PERIOD OF PERFORMANCE: July 1, 2015 through June 30, 2018
COUNTY CONTACT:
Robert Miller (951) 358-7442
CONTRACTOR REPRESENTATIVE:
John M. Wohhnuth (760) 346-0611
PROGRAM NAME: Animal Field and Shelter Services
This agreement is made and entered into by and between the County of Riverside, a political
subdivision of the State of California, through its Department of Animal Services, hereinafter referred to as
COUNTY, and City of Palm Desert, hereinafter referred to as CITY.
WITNESSETH:
WHEREAS, the CITY is desirous of contracting with COUNTY to provide a broad range of
animal control and shelter services pursuant to this contract for the purpose of safeguarding the health and
safety of the population of the City of Palm Desert, and the health and safety of its domestic animals for the
purpose of promoting the humane treatment of animals; and
WHEREAS, the CITY wishes to comply with state mandates regarding animal control; and
WHEREAS, COUNTY has the personnel and experience to provide such animal field and shelter
services and is willing to enter into a contract with CITY for the provision of such services subject to the
terms and conditions and for the compensation as hereinafter set forth.
NOW THEREFORE in consideration of the mutual promises, covenants and conditions
hereinafter contained, the Parties hereto mutually agree as provided on pages 1 through 5, Exhibit A
consisting of 5 pages, Exhibit B consisting of 5 pages, and Exhibit C consisting of 2 pages, attached
hereto and incorporated herein.
COUNTY
By
Marion Ashley, Chairman, Board of Supervisors
Date
ATTEST: Kecia Harper-Ihem, Clerk
as
Date
CITY
Print Name
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1. COUNTY OBLIGATIONS:
COUNTY shall provide all services as outlined and specified in Exhibit A, Scope of
Animal Field Services and Exhibit B, Scope of Animal Shelter Services attached hereto
and by this reference incorporated herein.
2. PERIOD OF PERFORMANCE:
The Animal Field Services as referenced in Exhibit A and the Animal Shelter Services as
referenced in Exhibit B of this Agreement shall be effective on July 1, 2015 through June 30,
2018, unless terminated as specified in Section 7, TERMINATION.
3. COMPENSATION:
In consideration of services provided by COUNTY pursuant to Exhibit A, and Exhibit
B, COUNTY shall be entitled to receive payment as specified in Exhibit C, Payment
Provisions attached hereto and incorporated herein by this reference.
4. AVAILABILITY OF FUNDING:
It is mutually agreed and understood that the obligation of the CITY is limited by and
contingent upon the availability of CITY funds for the reimbursement of COUNTY's fees.
In the event that such funds are not forthcoming for any reason, CITY shall immediately
notify COUNTY in writing. COUNTY shall be entitled to reimbursement of costs for work
performed, in accordance with EXHIBIT C.
5. HOLD HARMLESSANDEMNIFICATION:
5.1 CITY shall indemnify and hold harmless the County of Riverside, its Agencies,
Districts, Special Districts and Departments, their respective directors, officers, Board
of Supervisors, elected and appointed officials, employees, agents and representatives
from any liability, claim, damage or action whatsoever, based or asserted upon any
actions of CITY, its officers, employees, subcontractors, agents or representatives
arising out of or in any way relating to this Agreement, including but not limited to
property damage, bodily injury, or death or any other element of any kind or nature
whatsoever and resulting from any reason whatsoever arising from the actions by
CITY, its officers, agents, employees, subcontractors, agents or representatives of this
Agreement. CITY shall defend, at its sole expense, all costs and fees including but
not limited to attorney fees, cost of investigation, defense and settlements or awards
of all Agencies, Districts, Special Districts and Departments of the County of
Riverside, their respective directors, officers, Board of Supervisors, elected and
appointed officials, employees, agents and representatives in any such action or claim
or action based upon such alleged acts or omissions.
5.2 With respect to any action or claim subject to indemnification herein by CITY, CITY
shall, at its sole cost, have the right to use counsel of its own choice and shall have the
right to adjust, settle, or compromise any such action or claim without the prior
consent of COUNTY; provided, however, that any such adjustment, settlement
or compromise in no manner whatsoever limits or circumscribes CITY's
indemnification to COUNTY as set forth herein. CITY's obligation to defend,
indemnify and hold harmless COUNTY shall be subject to COUNTY having given
CITY written notice within a reasonable period of time of the claim or of the
commencement of the related action, as the case may be, and information and
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reasonable assistance, at CITY's expense, for the defense or settlement thereof.
CITY's obligation hereunder shall be satisfied when CITY has provided to
COUNTY the appropriate form of dismissal relieving COUNTY from any liability for
the action or claim involved.
5.3 The specified insurance limits required in this Agreement shall in no way limit or
circumscribe CITY's obligations to indemnify and hold harmless COUNTY herein
from third party claims.
5.4 COUNTY shall indemnify and hold harmless the CITY, its Agencies, Districts,
Special Districts and Departments, their respective directors, officers, governing
bodies, elected and appointed officials, employees, agents and representatives from
any liability whatsoever, based or asserted upon any negligent or willful misconduct
of COUNTY its officers, employees, subcontractors, agents or representatives arising
out of or in any way relating to this Agreement, including but not limited to property
damage, bodily injury, or death or any other element of any kind or nature whatsoever
arising from the performance by COUNTY, its officers, agents, employees,
subcontractors, agents or representatives of this Agreement. COUNTY shall defend
at its sole expense, all costs and fees including but not limited to attorney fees, cost of
investigation, defense and settlements or awards of all Agencies, Districts, Special
Districts and Departments of the CITY, their respective directors, officers, governing
body, elected and appointed officials, employees, agents and representatives in any
claim or action based upon such negligent or omissions.
5.5 With respect to any action or claim subject to indemnification herein by COUNTY,
COUNTY shall, at its sole cost, have the right to adjust, settle, or compromise any
such action or claim without the prior consent of CITY provided, however, that any
such adjustment, settlement or compromise in no manner whatsoever limits or
circumscribes COUNTY's indemnification to CITY as set forth herein. COUNTY's
obligation to defend, indemnify and hold harmless CITY shall be subject to CITY
having given COUNTY written notice within a reasonable period of time of the claim
or of the commencement of the related action, as the case may be, and information
and reasonable assistance, at COUNTY's expense, for the defense or settlement
thereof. COUNTY's obligation hereunder shall be satisfied when COUNTY has
provided to CITY the appropriate form of dismissal relieving CITY from any liability
for the action or claim involved.
5.6 The specified insurance limits required in this Agreement shall in no way limit or
circumscribe COUNTY's obligations to indemnify and hold harmless the CITY
herein from third party claims.
6. INSURANCE: COUNTY agrees to maintain the following insurance coverage's
during the term of this Agreement:
6.1 Workers' Compensation:
COUNTY shall maintain Workers' Compensation Insurance (Coverage A) as
prescribed by the laws of the State of California. Policy shall include Employers'
Liability (Coverage B) including Occupational Disease with limits not less than
$1,000,000 per person per accident.
6.2 Commercial General Liability:
COUNTY shall maintain Commercial General Liability insurance coverage for claims
which may arise from or out of COUNTY's performance under this Agreement.
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This coverage shall have a limit of liability not less than $1,000,000 per
occurrence combined single limit.
6.3 Vehicle Liability:
COUNTY agrees to maintain automobile liability insurance for vehicles provided by
the COUNTY for use under this Agreement. This coverage shall have a limit of
liability of not less than $1,000,000 combined single limit.
6.4 General Insurance Provisions - All lines:
6.4.1 Any insurance carrier providing insurance coverage hereunder shall be
admitted to the State of California and have an A M BEST raring of not less
than A: VIII (A:8).
6.4.2 The insurance requirements contained in this Agreement may be met with
a program(s) of self-insurance.
7. TERMINATION:
CITY and COUNTY reserve the right to terminate this Agreement at any time, with or
without cause, upon one hundred eighty (180) days advance written notice stating the
extent and effective date of termination. Upon receipt of any notice of termination
from CITY, COUNTY shall immediately cease all services hereunder except such as
may be specifically approved in writing by CITY and COUNTY. COUNTY shall be
entitled to compensation for all services rendered prior to termination and for any services
authorized in writing by CITY thereafter.
18.
FORCE MAJEURE;
8.1 In the event the COUNTY is unable to comply with any provision of this Agreement
due to causes beyond their control such as acts of God, acts of war, civil disorders, or
other similar acts, COUNTY will not be held liable to CITY for such failure to comply.
8.2 In the event CITY is unable to comply with any provision of this Agreement due to
causes beyond their control such as acts of God, acts of war, civil disorders, or other
similar acts, CITY will not be held liable to COUNTY for such failure to comply.
9. ALTERATION;
No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by the parties hereto, as authorized by their respective governing bodies,
and no oral understanding or agreement not incorporated herein, shall be binding on any of
the parties hereto.
10. SEVERABILITY:
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid,
void or unenforceable, the remaining provisions will nevertheless continue in full force
without being impaired or invalidated in any way.
11. RECORDS:
COUNTY shall maintain and keep records of all expenditures and obligations incurred
pursuant to this contract and all income and fees received thereby according to generally
recognized accounting principles. Such records and/or animal control operations of
COUNTY shall be open to inspection and audit by CITY or its authorized representative
as is deemed necessary by the CITY Manager or the authorized representative of the
CITY Manager upon reasonable notice to COUNTY.
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12. NO THIRD PARTY BENEFICIARY:
This contract between CITY and COUNTY is intended for the mutual benefit of the two
signing parties only. No rights are created under this contract in favor of any third party
or any party who is not a direct signatory to this contract.
13. NONDISCRIMINATION:
During the performance of this contract, COUNTY agrees that it shall not discriminate
on the grounds of race, religious creed, color, national origin, ancestry, age, physical
disability, mental disability, medical condition including the medical condition of
Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto,
marital status, sex or sexual orientation in the selection and retention of employees and
subcontractors and the procurement of materials and equipment, except as provided in
Section 12940 of the Government Code of the State of California. Further, COUNTY
agrees to conform to the requirements of the Americans with Disabilities Act in the
performance of this contract.
14. VENUE:
Any action at law or in equity brought by either of the parties hereto for the purpose of
enforcing a right or rights provided for by this contract shall be tried in a court of
competent jurisdiction in the County of Riverside, State of California, and the parties
hereby waive all provisions of law providing for a change of venue in such proceedings
to any other county. In the event either party hereto shall bring suit to enforce any term
of this contract to recover any damages for and on account of the breach of any term
or condition of this contract, it is mutually agreed that the prevailing party in such action
shall recover all costs thereof including reasonable attorneys' fees to be set by the court
in such action.
15. ASSIGNMENT:
It is mutually understood and agreed that this contract shall be binding upon COUNTY
and its successors. Neither this contract nor any part thereof nor any moneys due or to
become due hereunder may be assigned by COUNTY without the prior written consent
and approval of CITY. CITY and COUNTY hereby agree to the full performance of
the covenants contained herein.
16. AMENDMENTS:
Any amendments, including any supplements, to this contract shall be in writing and
shall have the approval of the Board of Supervisors of COUNTY and the CITY
Council. This is the entire contract for Animal Field and Shelter Services and supersedes
any prior written or oral contract inconsistent herewith. Any amendment will be presented
to the City Manager prior to CITY Council approval.
17. NOTICES:
All correspondence and notices required or contemplated by this Agreement shall be
delivered to the respective parties at the addresses set forth below and are deemed
submitted one day after their deposit in the United States mail, postage prepaid:
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COUNTY:
Department of Animal Services
6851 Van Buren Boulevard
Jurupa Valley, CA 92509
Attention: Director
CITY:
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260
Attention: City Manager
or to such other address (es) as the parties may hereafter designate in writing.
// // // // //
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CITY OF PALM DESERT
EXHIBIT A
SCOPE OF ANIMAL FIELD SERVICE
The County of Riverside, hereinafter referred to as COUNTY, agrees to provide the following
animal field services for the City of Palm Desert, hereinafter referred to as CITY:
1. Definition of Field Services: The Animal Field Services to be provided by COUNTY for
CITY within the corporate limits of CITY shall include but not be limited to the following
activities:
1.1 Field Service Assistance: Respond to all calls for field service assistance pursuant to
the priority of calls as described in this Exhibit.
1.2 Impoundment: Impound all animals found at large and collect such impound fees as
as referenced in Riverside COUNTY Code Title 6 or appropriate CITY ordinance.
1.3 Proper Care and Treatment: Provide care and treatment to any stray or abandoned
animal in accordance with State law and local ordinances.
1.4 Animal Bites: Investigate reported bites by animals. COUNTY shall respond in
person to all reported bites by dogs or by suspected rabid or wild Animals. As part of
this response, COUNTY shall contact and interview the bite victim (or the victim's
parent(s) or guardian(s) in the case of a minor) as part of the bite investigation
procedure.
1.5 Quarantine: Quarantine, as prescribed by State law and COUNTY Ordinances as
codified under Riverside COUNTY Code Title 6, or any successor thereto
(hereinafter referred to as "Riverside COUNTY Code Title 6") all animals suspected
to be rabid and/or that have bitten a person or other animal.
1.6 Stray and Barking Animal Complaints: Respond to and process stray and barking
animal complaints as referenced in Riverside COUNTY Code Title 6 or appropriate
CITY ordinance.
1.7 Dead Animals: Remove dead Animals from the public right-of-way except in such
cases where the Animal is on a state highway within CITY limits. In such cases,
COUNTY shall immediately (or as soon as reasonably practicable) notify by
telephone, facsimile, electronic mail transmission or other means the State of
California's Department of Transportation.
1.8 Return of Impounded Animals: Encourage the return of any lost/stray Animal
(impounded by field personnel) to the rightful owner in the field, subject to the
payment of impound fees.
1.9 Licenses for Dogs: County shall issue dog licenses for City residents at City's
request. All fees collected for dog licenses shall be accounted for by County and
credited to City on a monthly basis, provided, however, that County shall retain the
sum of $5.85 for each dog license issued hereunder. County shall verify dog license
status when responding to requests for service or when responding to complaints
about animal behavior. The Animal Control Officer, as part of said officer's regular
animal control duties as defined by, but not limited to, the terms of this contract, shall
conduct license inspection activities during animal control investigations so as to
ascertain the number of unlicensed dogs, to license such dogs and to foster compliance
with City of Palm Desert Municipal Code. County shall also provide an automated
or manual verification system whereby owners can verify the status of their
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animal's license by telephone. 15-0c
1.10 Kennels and Catteries: COUNTY shall inspect and issue licenses to operate dog
kennels and catteries within CITY pursuant to CITY's municipal codes, and collect
fees in connection therewith. All fees for licenses to operate dog kennels and catteries
shall be retained by COUNTY.
1.11 Issuance of Warnings and Citations: Enforce all appropriate provisions of
Riverside COUNTY Code Title 6 including the issuance of warning notices or
citations as necessary for violations of the provisions of said Riverside COUNTY
Code Title 6, State law or CITY municipal codes.
1.12 Service to Public: Provide service to the public on matters covered in this contract
consistent with established policies and procedures that promote courteous and
efficient service and good public relations. Other policies and procedures
notwithstanding, COUNTY, in processing any type of complaint or request for
service, will indicate to the caller that a response can be expected as per Section 6
below.
2. Shelter Care and Disposition Services: The COUNTY will house CITY's animals at the
Coachella Valley Animal Campus shelter, or other County operated shelter at the
County's discretion.
3. License Processing:
Compensation for License processing shall be based upon actual licenses processed
and licensing processing rate. License processing costs shall be billed monthly and
total resulting compensation may vary from estimated contract cost.
4. Provision of Vehicles and Radio Equipment: COUNTY shall provide animal control
vehicle(s) with the appropriate animal control boxes mounted on the truck chassis and with
an air conditioning unit mounted on the animal control truck boxes for use to provide
contract services. The COUNTY shall equip fuel and maintain said vehicles.
5. Missing or Stolen Animals: COUNTY shall file a report with the Riverside Sheriff's
Department within 24 hours if an impounded Animal is missing or suspected to have been
stolen from an animal control vehicle or while in COUNTY custody. COUNTY shall
indicate on the police report the circumstances of the Animal's disappearance.
6. Priority of Field Services:
6.1 Definitions: Services are those enforcement activities rendered by COUNTY
pursuant to the relevant sections of Riverside COUNTY Code, Title 6 and related
State and CITY codes and are assembled for expediency into two categories:
Emergency and Non -Emergency. Priority Ranking refers to the order of priority
with which a call will be handled. All calls will go directly to the dispatcher or
assigned clerical staff for relay to the Animal Control Officer. If a call is
"exceptional," as defined in Section 6.4 of this Exhibit, it will be referred to the
Supervisor for evaluation and processing.
Field service activities will be performed daily and generally based upon the
priority ranking and based on limited service hours in accordance with contract
or part-time officer. All calls involving imminent danger scenarios will be
responded to within 60 minutes if reasonably possible, subject to considerations
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involving the time of day, traffic conditions, or other uncontrollable 15-00'
circumstances.
An Animal Control Officer will respond to animal medical emergencies and other
emergencies involving danger to humans within 30 minutes or less during regular
service hours, Monday through Friday, and within 60 minutes or less on Saturdays
and Sundays and after regular service hours and holidays. CITY acknowledges that
response time may be affected by traffic congestion or other hindering circumstances
uncontrollable by the COUNTY.
COUNTY shall provide a means for responding to calls for service that take place
during limited service periods (as defined below) which are of an emergent nature
pursuant to this Exhibit. Field service personnel shall be assigned to patrol and other
service field tasks as defined by COUNTY and CITY.
The following definitions of "regular service hours," "limited service" and
"holidays" are intended to identify the broad time frames during which specific levels
of service will be provided. "Regular Service Hours" shall be deemed to mean
between the hours of 7:30 am to 5:00 pm, Monday through Friday, holidays excepted.
"Limited service" shall be deemed to mean between the hours of 5:00 pm to 7:30 am,
Monday through Friday, all day Saturday, Sunday and on holidays. "Holidays" as
herein shall be those as established by the COUNTY and the CITY. The COUNTY
shall answer all telephone calls for Field Services during phone center operational
hours. Calls shall be received by the COUNTY answering service after hours and on
holidays, as noted above. Calls answered by the answering service will be handled on
an emergency basis as outlined in this Exhibit. The dispatcher and/or clerical
support staff shall maintain a detailed record of all requests, for service, both
emergency and routine, received during regular service hours and after regular service
hours, including time and date, when the calls were answered and the disposition of
those calls. Records of these calls shall be maintained for at least thirty (30) days.
The CITY and COUNTY agree that any incident reports to the COUNTY by
residents or through emergency services involving a dangerous, aggressive, wild,
injured or sick animal constitute an emergency and require immediate action by the
COUNTY pursuant to this contract.
Calls for service received after normal business hours that are not of an emergent
nature shall be answered by an answering service and referred to call back on the next
business day during phone center operational hours. These calls will then be
scheduled for response in accordance with this Exhibit.
6.2 Calls considered as Emergencies to be handled Without Delay:
6.2.1 Animals endangering health or safety of the community.
6.2.2 Police Department requests for service.
6.2.3 Sick or injured stray animals.
6.2.4 Animals in distress.
6.2.5 Humane investigations — life threatening. (Depending on immediate
circumstance)
6.3 Calls Considered as Non -Emergency to be handled during Regular Business
Hours:
6.3.1 Pick-up confined, healthy, stray -animals.
6.3.2 Dead animal removal.
6.3.3 Quarantine investigations.
6.3.4 Leash law enforcement.
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6.3.5 Nuisance animal investigations. 15-
6.3.6 Permit investigations.
6.4 Exceptions:
The Animal Control Director or the deputies of the Animal Control Director may,
on a case -by -case basis, authorize variations of priority when circumstances require.
COUNTY shall provide a written report within five (5) business days of making a
determination that a variation in priority was required. Qualifying incidents will be
determined by the responding officer.
7. Trappn2: COUNTY shall provide advice and assistance in setting a humane trap for an
animal at large or a wild animal on public or private property, utilizing a CITY or
COUNTY trap or the residents' private trap. COUNTY shall not be required to move
belongings or maintain on -premises surveillance, unless in the opinion of the Director of
Animal Services or the responding Animal Control Officer there is a direct, clear and
present danger to human life. The CITY has purchased traps for the above mentioned
purposes to be used only for CITY residents.
Traps will be available to CITY residents on a first -come, first -served basis. COUNTY can
provide CITY residents with traps at no charge and will bill the CITY monthly for trap
rental at the cost of twenty dollars ($20.00) per week and two dollars ($2.00) for each
additional day if CITY requests additional traps. Billing for trap service will be submitted
to the CITY monthly in arrears. COUNTY is not required to provide vector control services
under the provision of this contract.
8. Local Shot Clinic: When requested by CITY, COUNTY shall conduct two (2) shot clinics
per year within CITY limits as determined by CITY staff. Each shot clinic will consist of
one (1) Veterinary Surgeon, one (1) Registered Veterinary Technician, one (1) License
Inspector and one (1) Office Assistant II for a total of six (6) hours of service (5 hours at the
clinic and one hour driving time). Additional shot clinics within CITY limits may be
provided at said rate and upon mutual agreement between CITY and COUNTY. Cost of
said clinics will be outlined in the annual budget for each Fiscal Year.
9. Oualifications and Trainine for Animal Control Officer(s) and Animal Care
Technicians(s): Any persons employed by the COUNTY for performance of animal
control services under this Agreement are not employees of the CITY nor are they entitled
to any of the rights and benefits associated with CITY employment. But, in the event and to
the extent that COUNTY employees may legally require official CITY status or
deputization in order to carry out their duties under the contract including enforcement of
laws pertaining to animal control, the CITY hereby bestows upon them such limited official
status.
All COUNTY employees shall be fingerprinted and photographed, and a background check
shall be made by the CITY upon request.
Animal Control Officer and Animal Care Technician job descriptions shall be provided to
CITY upon request. All Animal Control Officer and Animal Care Technicians must
possess and hold the following licenses and certificates:
9.1 California Driver's license.
9.2 Animal Control Officers must be certified by the Commission on Peace Officer
Standards and Training (POST) pursuant to Penal Code section 832 (PC832)
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9.3 Animal Control Officers must attend twenty (20) hours of classroom training 1
covering animal regulations, animal handling and animal care within six (6) months
employment.
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CITY OF PALM DESERT
EXHIBIT B
SCOPE OF ANIMAL SHELTER SERVICES
The County of Riverside, hereinafter referred to as COUNTY, agrees to operate and provide the
following Animal Shelter Services for the City of Palm Desert, hereinafter referred to as CITY:
1. Shelter Location: The COUNTY will house the CITY's animals at the Coachella Valley
Animal Campus Shelter located at 72-050 Petland Place, Thousand Palms CA 92276
("Shelter"), or other shelter operated by the County of Riverside at County's
discretion.
The handling of these animals will comply with the terms of this contract. The
COUNTY is responsible for the maintenance and operation of the shelter, and the care of
the animals on a 24-hour basis.
2. Contract Performance: COUNTY's Director of Department of Animal Services, or
appointed designee, shall meet as necessary to discuss contract performance with the
CITY's City Manager or appointed designee.
3. Shelter Services:
3.1 Treatment of Animals: Adequate care and treatment of animals while in custody at
the Shelter to ensure that animals impounded are provided with humane and
appropriate levels of care including a clean environment, fresh water, adequate
nutrition and appropriate medical care.
3.2 Spay and Neuter: Ensuring that all dogs and cats adopted from the Shelter are
spayed or neutered, or that adequate provisions are made for such spaying or
neutering if COUNTY transfers any animals, or if adopted animal is unable to
receive spaying or neutering due to a medical condition.
In accordance with California Food and Agricultural Code Sections 30503 and
31751.3, if a veterinarian employed at the Shelter certifies that a dog or cat is too
sick or injured to be spayed or neutered, the COUNTY shall collect a spay/neuter
deposit from said adopter or purchaser and said deposit will be deposited into a
segregated fund, which will be maintained by the COUNTY. Such deposit will
be fully refunded to the adopter or purchaser if proof of sterility is provided within
30 business days from the date of surgery, at which the deposit is forfeited in
accordance with the CA Code 30503 and 31751. Accordingly spay and neuter
deposits may only be used by the COUNTY for programs to spay or neuter dogs and
cats.
3.3 Volunteer Program: Maintenance of a program to provide for the participation of
volunteers in programs relating to animals.
3.4 Enforcement: Enforce all relevant provisions of County of Riverside Title 6,
ANIMALS, and State law as may be applicable to animals housed, kept or
maintained at the Shelter.
3.5 Incoming Animal Identification: Incoming animals must be checked immediately
for collar tag, and scanned for microchip by qualified Shelter staff within one hour of
arrival to the Shelter. Shelter staff shall make all attempts to notify owners
within twenty-four (24) hours of the animal impound by COUNTY.
3.6 Ouarantine: COUNTY shall quarantine, as prescribed by law, all animals
suspected of being rabid, or involved in a bite investigation.
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3.7 Impoundments and Quarantines: COUNTY shall house, feed and care for a1115-00
animals impounded and/or quarantined at the Shelter.
3.8 Incomin2 Animal Examinations/Assessments: A cursory exam will be performed
within twelve (12) hours, except after regular business hours when the examination
will be performed within twenty-four (24) hours. Incoming animal assessment must
include the following:
3.8.1 A physical examination to determine if a medical condition exists which
requires a veterinarian's attention
3.8.2 Routine vaccinations and de -worming, as needed
3.8.3 External parasite treatment, as necessary
3.8.4 Document the animal's incoming weight
3.8.5 Scan for microchip identification
3.8.6 Establish unique identifier for the animal
3.8.7 Document any identifying features or abnormalities. The COUNTY shall
properly document on an animal -by -animal basis that an
examination/assessment is performed.
3.9 Behavioral Assessments: Behavioral Assessments of Shelter animals will be
conducted in accordance with guidelines established by the Department of Animal
Services.
3.10 Adoption: Animals identified as being available for adoption are placed in
adoptable areas of the Shelter.
3.11 Community Adoption Partners: California Food & Agricultural Code, Sections
31108(b) and 31752(b) state any stray dog/cat "that is impounded pursuant to this
division shall, prior to the euthanasia of that animal be released to a nonprofit, as
defined in Section 501(c) (3) of the Internal Revenue Code, animal rescue or
adoption organization if requested by the organization prior to the scheduled
euthanasia of that animal. The public or private shelter may enter into cooperative
agreements with any animal organization or adoption organization. In addition to
any required spay or neuter deposit, the public or private shelter, at its discretion,
may assess a fee, not to exceed the standard adoption fee, for animals adopted or
released."
3.12 Foster Care Placement: A foster care placement program assists the Shelter by
improving animal care, giving certain animals a better chance of adoption, and liftit
the spirits and morale of staff and volunteers.
3.13 Vicious Dogs: Any dog declared or determined to be vicious/dangerous and in
custody of the Shelter either under impoundment or quarantine shall be deemed
unsuitable for adoption and shall not be released except as required by law or at the
Director's discretion.
3.14 Euthanasia: Provide humane euthanasia service as required for impounded
animals held at the Shelter for the lawful number of days, if such animal is not
reclaimed by said animal's owner and is deemed to be not adoptable by COUNTY.
Animals that are irremediably suffering from a serious illness or severe injury may
not be held for owner redemption or adoption. Only euthanasia methods approved
by the American Veterinary Medical Association shall be used.
Records will be kept for a period of not less than three (3) years on each
euthanized animal including the following information: breed; sex; color; weight;
other distinguishing characteristics; date, time and location where animal was
found; method of euthanasia and reason for use of method.
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3.15 Drug Enforcement Agency (DEA): Additionally, the COUNTY must complyl5-0o:
with all Drug Enforcement Agency (DEA) regulations regarding storage, record -
keeping, inventory, use, and disposal of all controlled substances.
3.16 Feeding Protocols: All animals shall be fed in amounts appropriate to meet their
nutritional needs.
3.17 Staffing and Volunteers: COUNTY shall recruit and supervise all necessary
personnel for the office, kennel, veterinary and other areas of the Shelter. Staffing
shall include any and all full or part-time personnel and shall include the
recruitment, supervision and assignment of volunteers in suitable Shelter -related
activities. Personnel employed at the Shelter in the performance of Shelter -related
activities shall be designated as COUNTY employees and any and all volunteers
engaged in Shelter activities shall participate in activities designated by COUNTY
and shall be under the auspices of COUNTY. Use of volunteers at the Shelter shall
be determined by COUNTY on behalf of CITY.
3.18 Holding Periods: COUNTY shall hold all stray impounded animals, not otherwise
owner identifiable, for holding periods as required by law.
3.19 Missing Animals: COUNTY shall notify police immediately of any animal found
to be missing from the Shelter that had previously been impounded and/or in
protective custody.
3.20 Hours of Operation: COUNTY shall maintain hours of operation at the Shelter to
provide maximum public access for the animals, to the extent possible.
3.21 Disease Control and Sanitation: COUNTY shall maintain the Shelter in a clean
and sanitary condition. COUNTY's policies and procedures in this area may include
beneficial standards and/or guidelines derived from reputable animal care
organizations including, but not limited to, the following: Humane Society of the
United States, American Humane Association and American Veterinary Medical
Association.
3.22 Provision of Personnel and Supplies: COUNTY will provide personnel, supplies,
materials, medication, pharmaceuticals, and equipment, including forms and reports
to perform all aspects of the Shelter Services program.
3.23 CITY Access: COUNTY shall provide access to the authorized representatives of
CITY to the entire Shelter during normal business hours, and at such other
times upon reasonable notice.
3.24 Livestock and Fowl Care: COUNTY shall provide food, care and shelter to
livestock and fowl, either at the Shelter or at another location when such animals
cannot be cared for at the Shelter. Costs of housing any livestock or fowl, regardless
of Shelter location shall be charged to the owner of the animal, if known. If the
animal's owner wishes to redeem the animal, the owner shall first pay all applicable
fees and charges at the Shelter; except as otherwise required by law, then and only
then, will the COUNTY authorize release of the animal. COUNTY shall notify
CITY in writing where said expenses reach the amount of $5,000 or greater per
incident. Such expenses shall not exceed the amount of $25,000 per incident unless
authorized in writing by CITY.
3.25 Animal Disposal: COUNTY shall prohibit any animal whether dead or alive,
which has been impounded, in custody, or in quarantine at the Shelter to be given
away, disposed of, traded, sold or in any manner given over to another person,
organization or entity for experimentation, regardless of purpose. COUNTY
shall be responsible for the disposal of animal remains in its custody or
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4.
control, subject to applicable laws. 15-
3.26 Level of Service Provided: COUNTY will provide Shelter Services as defined in
this contract. COUNTY's policies and procedures for Shelter Services shall be bas
on standards and/or guidelines derived from reputable animal care organizations
including, but not limited to the following: Humane Society of the United States,
American Humane Association and American Veterinary Medical Association.
Compensation:
4.1 Compensation for Sheltering: Compensation for shelter services shall be based upon
established rate for shelter service at specified primary shelter location and prior year
impounds of dogs and cats. An annual rate shall be established based on these factors
and payable monthly in 1/12t' increments. Additional costs for large animal sheltering
are incurred at $20 per animal per day for horses and cattle and $12 per animal per day
for swine, goats and sheep in accordance with ordinance and will be billed based on
actual sheltering on a monthly basis.
4.2 Compensation for Operations and Maintenance: Compensation for Operations and
maintenance shall be based upon rate for shelter service at a specified primary shelter
location and prior year impounds of dogs and cats. An annual rate shall be established
based on these factors and payable monthly in 1/12`h increments.
4.3 License Processing: Compensation for License processing shall be based upon actual
licenses processed and licensing processing rate. License processing costs shall be
billed monthly and total resulting compensation may vary from estimated contract
cost.
4.4 Outreach Activities: Daily flat rates educational outreach and shot clinics will be
billed based on actual outreach days scheduled. Compensation accounts for full staff
time to provide service for one day. The maximum time possible will be afforded for
actual outreach activity; however actual outreach activity time will be reduced by
travel and preparation time the day of the event.
5. Definitions:
5.1 "Shelter Services," as used in this contract shall include, but is not limited to, the
following
activities:
5.1.1
Impoundment, admittance, receiving, care, custody and feeding of any and all
stray domestic animals. Livestock, exotics and the impoundment of wildlife
as may be delivered and/or received at the Shelter until an appropriate wildlife
agency can be contacted and the wildlife then transferred into their custody.
5.1.2
Redemption, treatment, sale, adoption, and/or disposal of any and all animals.
5.1.3
Counseling and advising animal owners.
5.1.4
Each animal shall be identified individually and photographs of all newly
impounded animals shall be posted on the Shelter website.
5.1.5
Ensuring that all dogs, four months and older, released from the Shelter to a
resident of Riverside County are licensed and, if not licensed, to sell license
to the owner or other person taking custody of each such dog. In accordance
with COUNTY ordinances, require the micro -chipping of released animals at
the owner's expense.
5.1.6
Humane euthanasia of animals as lawful and necessary, including the
creation of a log detailing those animals that are euthanized and the
reasons for such euthanasia on an animal -by -animal basis. This log
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shall further state whether the animal was unhealthy and unsuitable for 15-00
adoption.
5.1.7 Proper disposal of dead animals.
5.1.8 Care and maintenance of the Shelter facility, including land and buildings.
"Care" includes, but is not limited to providing a safe, temporary refuge for
any animal impounded, and providing needed medical services for
injured/sick animals or transfer of animal to the appropriate agency.
"Adoptable Animal," shall mean those animals eight weeks of age or older that at or
subsequent to the time the animals are impounded or otherwise taken into
possession, have manifested no sign of disease, injury, or congenital or hereditary
condition that adversely affects the health or temperament of the animal, or that is
likely to adversely affect the animal's health in the future. Dogs declared as
"vicious" under State and/or local laws are unadoptable.
"Treatable," shall mean an animal with a medical condition such as skin problems
bad flea or skin infestations, a broken limb, abscess, or problems that may be treated
with appropriate resources, holding space, treatment and/or time. "Treatable" shall
also mean an animal with behavioral conditions that may be corrected with time and
proper training, such as chasing animals/objects, food aggression, etc.
"Untreatable Animal," shall mean any animal that is irremediably suffering
from a serious illness or physical injury or behavioral condition and shall not be held
for owner redemption or adoption.
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CITY OF PALM DESERT 15-00'.
EXHIBIT C
PAYMENT PROVISIONS
CITY shall pay to COUNTY on a monthly basis in arrears, with a monthly billing and
accounting thereof by COUNTY to CITY those fees as established by County of Riverside
Ordinance 630; relative to the services to be performed under this Agreement as follows:
1. Animal Field Services:
1.1 1 Full -Time (Annual) Animal Control Officer: $127,026/fiscal year (FY)
(The cost to provide one Animal Control Officer to service an area for a total of 40 hours
per week or 2,080 hours per fiscal year, including a factor for direct and indirect overhead
and all operational expenses. This cost does not include overtime. )
1.2 Animal Control Target Area Sweeps: $2460 per target sweep
(The cost to provide 5 officers for 6 hours to perform target area sweep, to be billed
based on actual usage as requested by City.)
1.3 Estimated Overtime Services: 162 x $82 per hour = $13,284/FY
The cost to provide after-hours services (evenings, weekends and holidays), with a 2 hour
minimum charge per service call. To be billed on a monthly basis based on actual usage.
Estimated total based on past experience.
1.4 Two Shot Clinics: 2 x $2,783 = $5,566/FY
When requested by CITY, COUNTY shall conduct two (2) shot clinics per year
within CITY limits as determined by CITY staff. Each shot clinic will consist of
one (1) Veterinary Surgeon, one (1) Registered Veterinary Technician, one (1) License
Inspector and one (1) Office Assistant II for a total of six (6) hours of service (5 hours at
the clinic and one hour driving time). Additional shot clinics within CITY limits
may be provided at said rate and upon mutual agreement between CITY and COUNTY.
Cost of said clinics will be outlined in the annual budget for each Fiscal Year.
2. Animal Shelter Services:
2.1 Animal Sheltering Services: $73,140/FY or $6,095/month
Flat rate based on 3 prior fiscal year impounds 636 x $115 per cat or dog sheltering rate at
Coachella Valley Animal Campus Shelter.
2.2 Operational and Maintenance (O&M) Costs: $6,640/FY or $553.33/month
Flat rate based on prior fiscal year impounds 636 x $10.44 O&M rate.
2.2 Large animal sheltering of horses and cattle at $20 per animal per day of
sheltering. (Additional cost billed on actual use.)
2.3 Large animal sheltering of swine, goats and sheep at $12 per animal per day of
sheltering. (Additional cost billed on actual use.)
3. Licensing Service:
3.1 Administrative handling fee to sell dog licenses $5.85 x 1,499 = $8,769/FY
To be billed based on actual usage. Estimated total based on past experience.
4. Summary of Compensation for Animal Services: The following chart
summarizes the fees to be charged by the COUNTY for animal services pursuant to this
Agreement.
ILO
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Service
FY15/16
FY16/17
FY17/18
Total
Regular Field Services
$127,026
$127,026
$127,026
$381,078
Over -time Field Services*
(Estimated, billed on actuals)
$13,284
$13,284
$13,284
$39,852
Shelter Service **
(Fixed)
$73,140
$73,140
$73,140
$219,420
Operation & Maintenance***
$6,640
$6,640
$6,640
$19,920
License Processing ****
(Estimated, billed on actuals)
$8,769
$8,769
$8,769
$26,307
Total
$228,859
$228,859
$228,859
$686,577
Rates are subject to change as adopted by the Board of Supervisors.
The scheduled compensation payable to COUNTY for all services as set forth in this
Agreement is six hundred eighty-six thousand five hundred seventy-seven dollars ($686,577) for
the period commencing
July 1, 2015 through June 30, 2018.
*Over -time Field services may fluctuate based on actual on call usage.
**Shelter services fixed rate will be adjusted for each year of contract by the following formula:
Prior three fiscal year dog/cat impounds x sheltering rate. This formula establishes a fixed rate
that will be payable in 1/12th monthly increments. The CITY will be provided with prior year
impound rates by March 31 st each year.
***Operation & Maintenance fixed rate will be adjusted for each year of contract by the
following formula: Prior three fiscal year dog/cat impounds x O&M rate. This formula
establishes a fixed rate that will be payable in 1/12`h monthly increments. The CITY will be
provided with prior year impound rates by March 31 st each year.
****License processing costs may fluctuate based on actual number of licenses processed.
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