HomeMy WebLinkAboutC33841 CA1 Processing of Parking CitationsContract No. C33841
CITY OF PALM DESERT
DEPARTMENT OF COMMUNITY DEVELOPMENT
STAFF REPORT
REQUEST: APPROVE CONTRACT SERVICES AMENDMENT NO. 1 TO
CONTRACT NUMBER C33840 WITH JUDICIAL DATA
SERVICES, RENEWING SERVICES FOR THE PERIOD FROM
JULY 1, 2015 TO JUNE 30, 2016 FOR THE PROCESSING OF
PARKING CITATIONS
SUBMITTED BY: Pedro Rodriguez, Code Compliance Supervisor
DATE: May 28, 2015
CONTENTS: Contract C33840
Contract Services Amendment
Letter from Judicial Data Services concurring renewal
Recommendation
By Minute Motion:
1. Approve the Contract Services Amendment No. 1 renewing Contract
No. C33840 with Judicial Data Services from July 1, 2015 to June 30,
2016 for processing of parking citations.
2. Authorize the Mayor to execute Contract Services Amendment No. 1.
Background
At its meeting of July 10, 2014, the City Council approved Contract Number C33840
with Judicial Data Services for a period of one (1) year for the processing of parking
citations. The contract can be renewed year-to-year for up to three (3) years as long as
both parties agree, funding is available, and the City Council approves each renewal.
The contract has remained in effect and in good standing by both parties since
execution of the contract.
Staff is pleased with the services provided by Judicial Data Services. The adjudication
of citations is performed in a timely and efficient manner, which is essential in providing
good customer service to Palm Desert residents.
Staff Report Contract No. C33841
Contract Service Amendment, Judicial Data Services
May 28, 2015
Page 2 of 2
Acceptance of staff's recommendation will allow the City of Palm Desert's Code
Compliance Division to continue using Judicial Data Services for the processing of
parking citations issued by the City.
Fiscal Impact
The fiscal impact will vary depending on the number of citations issued. During fiscal
year 2014/2015 the total cost for processing citations was $1,197.16. The monthly
average for processing citations was $133.01. Funds will be made available in account
number 110-4470-412-3090 with the approval of the proposed 2015/6 budget.
Submitted By:
Pedro Rodriguez
Code Compliance Supery or
Paul Gibson, Director of Finance
ohn M. Wohlmuth, City Manager
Department Head:
Lauri Aylaian
Director of Community Development
Contract No. C33840
CONTRACT SERVICES AMENDMENT NO. 1 FOR
PROCESSING OF PARKING CITATIONS ISSUED BY THE CITY OF PALM DESERT
THIS CONTRACT SERVICES AMENDMENT NO. 1 (herein "Amendment") is made and
entered into this 28th day of May, 2015, by and between the CITY OF PALM DESERT,
a municipal corporation (herein "City") and Judicial Data Services ("Contractor").
NOW, THEREFORE, the parties hereto agree as follows:
A. Section 10. TERM OF CONTRACT is hereby amended by replacing the first
five sentences of the paragraph with the following:
This AMENDED CONTRACT shall be for a period of one (1) year from the date of
execution of Amendment No. 1. The parties hereto further agree that they may renew
this Agreement for two (2) years as long as (1) both parties hereto agree; (2) funding is
available; and (3) the City Council approves each extension. Execution is completed
when all parties have signed Contract Amendment No. 1. Contract Amendment No. 1 is
subject to annual budget approval by the City Council. This amended Contract may be
renewed from year-to-year for up to two (2) years by all parties agreeing upon and
signing a Contract Services Amendment unless either party gives to the other party
ninety (90) days written notice of intent to terminate.
The remainder of Section 10 TERM OF CONTRACT remains unchanged by this
Amendment No. 1.
B. All other terms and conditions of the Agreement shall remain unchanged and
remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed and entered into this Amendment
as of the date first written above.
CITY OF PALM DESERT
SUSAN MARIE WEBER, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
Contract No. C33840
APPROVED AS TO FORM:
DAVID J. ERWIN, CITY ATTORNEY
CONTRACTOR:
ATTEST:
JUDICIAL DATA SERVICES
Judicial Data Services
3303 Harbor Boulevard, Suite F-4
Costa Mesa, California 92626
Rodriguez, Pedro
To: Rodriguez, Pedro
Subject: FW: Status on Extended Contract with the City of Palm Desert
From: Robin Lassen[mailto:robinCa)judicialdata.com]
Sent: Tuesday, May 12, 2015 10:31 AM
To: Ritchey, Lorena
Subject: FW: Status on Extended Contract with the City of Palm Desert
Good Morning,
This email serves as acceptance by Judicial Data Systems that we agree with the extension of the contract between the
City of Palm Desert and JDS from July 1, 2015 to June 30, 2016.
We appreciate your support and please let us know if you need anything further.
Sincerely,
Robin Lassen
JDS