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HomeMy WebLinkAboutFY 15/16 Original Equipment Manufacturer Vendors - Maintenance Services DivisionCITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: STREAMLINE THE USE OF VENDORS FOR THE CORPORATION YARD BY GRANTING EXCEPTION TO BIDDING REQUIREMENTS AND APPROVING THE ORIGINAL EQUIPMENT MANUFACTURER (OEM) VENDOR LIST AND THE MAINTENANCE SERVICES DIVISION VARIOUS VENDORS AND QUALIFIED SERVICE PROVIDERS LIST FOR FY15/16 SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works DATE: June 11, 2015 CONTENTS: Posted Notice OEM Vendor List Maintenance Services Division Vendor and Service Providers List Recommendation By Minute Motion: 1. Grant an exception to the bidding requirements, as provided for by Section 3.32.090 of the Municipal Code for FY15/16; 2. Approve the Original Equipment Manufacturer (OEM) Vendor List; and 3. Approve the Maintenance Services Division Various Vendors and Qualified Service Providers List. Background The Corporation Yard utilizes a variety of vendors and services on a regular basis. The vendors and services listed are used because they offer immediate accessibility and/or wholesale/discounted pricing, or they are the only local source. The approval of the lists will simplify the process to purchase and acquire the services needed and will allow the City to save money and operate at a more efficient level. Staff has posted an invitation to potential vendors, who may apply throughout the year for next year's approval. Staff Report Approval of OEM Vendor and Various Vendors and Qualified Service Providers Lists June 11, 2015 Page 2 of 2 Purchases and/or services valued at more than $25,000 will follow the standard procedure for procurement. Fiscal Analysis There is no fiscal impact associated with this action. Prepared By: heYnanaez nance Services Manager ul G Approval: , Finance Director hn M. Wohlmuth, City Manager Department Head: Mark G ee wood, Pam.;Directol of Public Works RECEIVED CITY CLERK'S OFFICE PALM DESERT, CA CITY OF PALM DESERT 2015 MAY 22 AM 9: 16 PUBLIC WORKS DEPARTMENT Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 NOTICE INVITATION TO POTENTIAL VENDORS The City of Palm Desert's Maintenance Services Division is currently updating the following for Fiscal Year 2016-2017: • Original Equipment Manufacturer (OEM) Vendor List; and • Various Vendors and Qualified Service Providers List Notice is hereby given that any potential vendor who can provide parts, materials and/or specialized services as specified will be considered to be added to any of the aforementioned vendor lists. Contact Carlos Hernandez, Maintenance Services Manager, at (760) 340-5776, for any questions or additional information. CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT MAINTENANCE SERVICES DIVISION VARIOUS VENDORS AND QUALIFIED SERVICE PROVIDERS LIST FISCAL YEAR 2015-16 A Plus Window Gutter and Gutter A#1 Services Advantage Golf Carts Air Cleaning Systems Allen Fence AmeriGas Anderson Air Conditioning Anderson Communications Aqua-Sery Engineers, Inc. Arts Concrete Pumping Best Appliances Best Sign Bradley Electric Brads Airless Repair Brian K. Stemmer Construction Calportland Carl The Concrete Pumper Cintas First Aid ICJ Orlando CleanStreet CleanSweep Commercial Transportation Services Comtron Systems, Inc. Consolidated Electric Distributors Cove Electric Desert Electric Desert Empire Plumbing Desert Environmental Services Sky Valley, CA Window and Solar Power cleaning services Palm Desert, CA a/c and plumbing services Preventive maintenance, parts,& repairs to city owned golf Palm Desert, CA carts and club carts Pomona, CA exhaust fume Desert Hot Springs, CA Fence installation, maintenance, and repairs Indio, CA Supplier of propane and rental of 1100-gallon propane tank Fullerton, CA A/C parts and services Palm Desert, CA Two-way radio service, repairs and accessories Fontana, CA Water treatment services Cathedral City, CA Concrete pumping Thousand Palms, CA Appliance parts, service and repairs Palm Springs, CA Flag and signage parts and services Palm Desert, CA Electrical work Palm Desert, CA Repair and service City Fleet and Equipment Palm Desert, CA General contractor Supplier for regular concrete as well as specialized Thousand Palms, CA concrete Palm Springs, CA Vendor with equipment to pump Concrete Safety equipment and first aid kits and supplier of powder Anaheim, CA gatorade for city crews Desert Hot Springs, CA Window and Solar Power cleaning services Gardena, CA Street sweeping services Rocklin, CA Street sweeping services San Dimas, CA Training and certification Palm Desert, CA Alarm Monitoring Palm Desert, CA Electrical supplies and services Palm Desert, CA Electrical work Palm Desert, CA Wholesale electric parts, equipment and tools Palm Desert, CA Plumbing parts, services and repairs Victorville, CA Hauler and Disposal of hazardous materials Page 1 of 4 5/22/2015 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT MAINTENANCE SERVICES DIVISION VARIOUS VENDORS AND QUALIFIED SERVICE PROVIDERS LIST FISCAL YEAR 2015-16 Desert Fire Extinguisher Co. Palm Springs, CA Sprinkler and extinguisher inspections Desert Napa Auto Parts Palm Desert, CA Automotive parts and equipment Desert Pipe & Supply Aka: Seven Supply Palm Desert, CA Wholesale plumbing supplies Recycling facility for sand, asphalt, concrete and other Desert Recycling, Inc. Thousand Palms, CA street materials Dunn Edwards Paints Bermuda Dunes, CA Paint supplies Golf cart discounted rentals, supplier of parts and repairs Electric Car Distributors Rancho Mirage, CA for city owned golf carts Electronic Service and Repair Palm Desert, CA Installation of beacon light bars Envirotek Corporation La Canada, CA Graffiti removal supplies Fastenal Winona, MN Traffic related product and services. Fiesta Ford Indio, CA Automotive parts and equipment Flags "A" Flying Thousand Palms, CA Flags, flagpoles and accessories Diesel particulate filter cleaning, repairs and parts, and FleetSery Fontana, CA smaog for diesel vehicles Frazee Paint Palm Desert, CA Paint supplies Fulton Distributors Coachella, CA Paper, Janitorial and Chemical supplier Supplier of parts and services for small gas powered Garza Mowers Indio, CA equipment Supplier of metal for street, building maintenance and Gold Coast Steel Indio, CA other special requests Gold Star Asphalt Products Perris, CA Asphalt Products Grainger Thousand Palms, CA Building maintenance products and tools Source of materials for various street repairs, hot and cold Granite Construction Indio, CA asphalt, tack oil, sand, gravel, and base materials Griffiths Fence Indio, CA Fence repairs and supplier of sand fence and hardware H&H Air Conditioning Palm Desert, CA A/C parts and services Hajoca Plumbing Palm Desert, CA Plumbing parts, services and repairs Hi -Line Dallas, TX Electronic Connectors and fasteners Hilltop Automotive Palm Desert, CA Repair and service of City Fleet Houston Lumber Indio, CA Supplier of lumber and construction supplies Inland Power Equipment Indio, CA Parts and services for City Fleet and equipment J&W Carpet and Upholstery Cleaning Palm Desert, CA Carpet and upholstery cleaning Page 2 of 4 5/22/2015 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT MAINTENANCE SERVICES DIVISION VARIOUS VENDORS AND QUALIFIED SERVICE PROVIDERS LIST FISCAL YEAR 2015-16 Parts and services for plumbing, refrigeration, heating,and Johnstone Supply Palm Desert, CA A/C Joni Upholstery Palm Desert, CA Local upholstery facility for fleet and building needs Jon's Flags and Poles Riverside, CA American Flags, Palm Desert Flags and Flag accessories Killer Bee Pest Control N. Palm Springs, CA Bee removal Lock Shop, Inc. Indio, CA Lock and key maintenance and supplies Lowe's Home Centers Palm Desert, CA Street and building maintenance misc supplies Magik Glass & Door Palm Springs, CA Commercial glass replacement and automatic door repair rrurnurny, A%,icvapurareu %,uoier oervice, repairs anu Maple Leaf Plumbing, Inc. Palm Desert, CA parts Omega Industrial Supply, Inc. Fairfield, CA Graffiti removal supplies Palm Desert Transmission Palm Desert, CA Repair and service of vehicle transmissions Pacific West Industries Anaheim, CA A/C parts and services Supplier for tires for all city vehicles and large equipment. Parkhouse Tires Thousand Palms, CA Also on -road emergency service Pasco Doors San Dimas, CA Automatic and manual door parts and services Motor and mechanism repairs for automatic doors and Patton Door and Gate Palm Springs, CA gates Pete's Road Service Coachella, CA BIT Inspections facility for city fleet Pittsburg Paint / PPG Palm Desert, CA Paint supplies and graffiti removal supplies Primavera HVAC La Quinta, CA Air Conditioning and Heating parts and services Protection One Kansas City, MO Alarm Monitoring Supplier of personal protective equipment and powdered Provision First Aid and Safety Bermuda Dunes, CA equipment also gatorade for city crews Pure Water Technology, Inc. Redlands, CA Water system rentals Refrigeration Supplies Distributor Thousand Palms, CA Refrigeration supplies Safety Kleen Ontario, CA Shop parts washer EDA compliant Sam's Fencing Thermal, CA Fence repairs and supplier of sand fence and hardware Scheu Steel Supply Company Palm Desert, CA Steel supplier Scott Morrison and Associates Cathedral City, CA Asbestos inspections, removal and consulting services Provider of small quatities of pre -mixed concrete, gravel, Sepulveda Building Materials Thousand Palms, CA sand and rock Simplot Partners Palm Desert, CA Irrigation and landscape supplies Page 3 of 4 5/22/2015 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT MAINTENANCE SERVICES DIVISION VARIOUS VENDORS AND QUALIFIED SERVICE PROVIDERS LIST FISCAL YEAR 2015-16 Skanska Indio, CA Local asphalt batch mix plant. So -Cal Electric Sky Valley, CA Electrical work Superco Specialty Products Valencia, CA Graffiti removal supplies Superior Ready Mix Concrete Indio, CA Concrete supplier for PW large concrete projects Tecta America So. CA Inc. Santa Ana, CA Roofing repair The Garland Company Corona, CA Roof material products Top of the Line Signs Palm Desert, CA Signage Traffic related product and services. Supplier of low -profile Tops N Barricades Indio, CA light bars and related accessories Truly Nolen Pest Control Palm Desert, CA Pest Control Unisource Rancho Cucamonga, CA Cleaning, paper and plastic supplies United Traffic Industry, CA Sign fabrication for signs and specialty signs US Lighting Tech Irvine, CA Street lights and lighting equipment Valley Plumbing Palm Desert, CA Plumbing Velasquez Auto Body Palm Desert, CA Auto body repairs for City Fleet Vortex Palm Springs, CA Door and security gate services and repairs Walters Wholesale Electric Palm Desert, CA Electrical supplies and services Waxie Thousand Palms, CA Cleaning, paper and plastic products Supplier of construction supplies, tools and equipment not White Cap Construction Equipment Palm Desert, CA generally available through other retail sources White's Steel Indio, CA Welding materials, repairs and fabrications Zumar Industries Santa Fe Springs, CA Sign fabrication for signs and specialty signs Page 4 of 4 5/22/2015 CITY OF PALM DESERT MAINTENANCE SERVICES DIVISION MAINTENANCE SERVICES DIVISION ORIGINAL EQUIPMENT MANUFACTURER (OEM) VENDOR LIST FISCAL YEAR 2015-2016 Altec Industries Pomona, CA Bucket truck aerial device service Anritsu Richardson, TX Athens Technical Specialists, Inc. Athens, OH Building Automation Systems, Inc. Costa Mesa, CA Crafco, Inc. Crosstown Electrical & Data, Inc. Crystal Chrysler CSC Fibertron DDL Traffic Inc. Desert Fire Extinguisher Dimensions (Sensata Technologies) Ditch Witch of So. California Econolite Control Products EDI Fix -It Commercial Services GDI Communications Global Rental Houston Harris Iteris Inc. JAM Services, Inc. Johnson Power Systems JTB Supply Company Koolfog Fontana, CA Irwindale, CA Cathedral City Buena Park, CA Chino Hills, CA Manufacturer of OTDR for Fiber Optic Equipment Manufacturer of test equipment used to test traffic signal equipment Technical support, computer upgrades, inspections and training for the Visitor Center's AC/Chiller unit Facility for purchasing crack sealing material, OPR asphalt material parts and service for the Crafco crack sealing melter applicator Traffic and electrical supplies and repairs Only local facility for repairs, warranty work and parts for Chrysler vehicles Supplier of fiber optic equipment per City's standard specifications Battery backup system unit, batteries, cabinets Technical/Maintenance and support Palm Springs, CA Service/Repairs to Fire Extinguishers Manufactures and repairs battery backup system for signal St. Paul, MN lights Facilty for parts, service and repairs for the Ditch Witch Corona, CA vacuum excavator Anaheim, CA Supplier of traffic signal equipment Manufacture of Loadswitch & Flashers, Signal Monitors, Bus Interface Unit (BIU), Inducitive Loop Detectors, and Phoenix, AZ power supplies Cathedral City, CA Service and Repairs to Ice Machine at Corp. Yard. Supplier of communication equipment, spread spectrum Verdi, NV radio equipment Pomona, CA Bucket truck rental Video pipe inspection, storm drains, sewer/water lines for Grand Terrace, CA washout area located at Corporation Yard Anaheim, CA Video detection equipment Supplier of traffic signal equipment -Caltrans Hawthorne, CA specifications: LED indications Facility for emergency service, preventive maintenance, and parts for all the City's emergency generators and Riverside, CA transfer switch compartments Electrical service cabinet type III per City's std. Specifications. Internally illuminated street name housing Chino Hills, CA Caltrans std. Specifications Palm Desert, CA Misting system maintenance, repairs, and parts Page 1 of 2 5/22/2015 CITY OF PALM DESERT MAINTENANCE SERVICES DIVISION MAINTENANCE SERVICES DIVISION ORIGINAL EQUIPMENT MANUFACTURER (OEM) VENDOR LIST FISCAL YEAR 2015-2016 Mansfield Gas Equipment Systems, Inc. Rancho Cucamonga, CA Marco Industries, Inc. (McCain Traffic Supply Myers & Son's Hi -way Safety INetworkFleet, Inc. Palm Springs Motors Peterson Hydraulics Placencia Mirrior & Glass Inc. Precision Concrete Cutting PSI JR.D.O. Equipment (Shasta Fire Protection Smithson Electric Inc. Southwest Traffic Systems, Inc. Terex Utilities Timermark Inc. Torrence's Farm Implement Traffic Parts, Inc. Trigg Industries Int'I. Unicars Honda Western Pacific Signal Western Pump ZAP Manufacturing, Inc. Pomona, CA Vista, CA Chino, CA San Diego, CA Cathedral City Gardena, CA Palm Desert, CA Palm Desert, CA Westminister, CA Riverside, CA Palm Springs, CA Orange, CA Phoenix, AZ Tigard, OR Salem, OR Thermal, CA Conroe, TX Los Angeles, CA Indio, CA San Leandro, CA San Diego, CA Grass Valley, CA Facility for preventive maintenance, emergency repairs, and parts for the slow CNG fueling station at the maintenance services facility Only facility for service, repairs and parts for Tymco street sweeper Traffic signal manufacture and supplier of Caltrans approved equipment Facility for service, repairs and parts for specific make of arrow board equipment Vehicle GPS tracking system service and repairs Only local authorized CNG repair, warranty work and parts facility for alternative fuel Ford vehicles Maintenance, repairs and inspections Glass and Mirror repairs Specialized in removal of trip hazards Water cleaning system at Washout area Corporation Yard. Only facility for service, repairs and parts for the 544E John Deer loader and other John Deer equipment Yearly maintenance/service to Fire Alarm at Corporation Yard Traffic Signal Loop Contractor Suppliers of Tomar Strobecom 11, Infrared optical preemption system. Propane Bucket Truck Suppliers, Truck #341 Traffic counters Only local facility for service, repairs and parts for the Ford 445 skip loader Traffic supplies & Parts etal for Traffic Crews Road tubes and traffic tape Only local authorized CNG and Hybrid repair, parts and warranty work facility for Honda dedicated CNG and Hybrid vehicles Supplier of traffic signal equipment Preventive maintenance and repairs to fuel pumps IISNS Mounting bracket service provider Page 2 of 2 5/22/2015