HomeMy WebLinkAboutPurchase - Desert Willow Golf Resort - Golf Course Irrigation SuppliesCITY OF PALM DESERT
ECONOMIC DEVELOPMENT
STAFF REPORT
REQUEST: AUTHORIZATION TO PURCHASE GOLF COURSE IRRIGATION
SUPPLIES FROM HIGH TECH IRRIGATION, INC., OF INDIO,
CALIFORNIA, FOR THE DESERT WILLOW GOLF RESORT FOR
FISCAL YEAR 2015/16, IN AN AMOUNT NOT TO EXCEED
$85,000
SUBMITTED BY: Martin Alvarez, Director of Economic Development
APPLICANT: High Tech Irrigation, Inc.
80975 Indio Boulevard, Building A
Indio, California 92201
DATE: June 11, 2015
CONTENTS: Sole Source Distribution Letter from Rain Bird Corporation
Rain Bird Product List/Pricing
Recommendation
By Minute Motion:
Authorize the purchase of golf course irrigation supplies from High
Tech Irrigation, Inc., of Indio, California, for FY 2015/16, in an amount
not to exceed $85,000;
Contingent upon approval of the City's Annual 2015/16 Budget, funds will be available
in Course and Grounds Expenses, Account No. 520-4195-495-8031.
Background
The Desert Willow Golf Resort has an existing Rain Bird irrigation system on both golf
courses. On January 12, 2012, City Council approved High Tech Irrigation, Inc., as the
sole provider of Rain Bird golf course irrigation products in this region due to an
exclusive agreement with Rain Bird Corporation (updated letter attached for reference).
The irrigation supplies are required to service the existing irrigation system at the Desert
Willow Golf Resort, and provide for the everyday functionality of the system and
productivity of the courses.
Staff Report
Authorization to Purchase Golf Course Irrigation Supplies from High Tech Irrigation
Page 2 of 2
June 11, 2015
Staff has reviewed the attached letter and requests authorization for the Desert Willow
Golf Resort to purchase golf course irrigation supplies from High Tech Irrigation, Inc., for
FY 2015/16.
Fiscal Analysis
The actual quantities of golf course irrigation supplies purchased for FY 2015/16 will be
on an as -needed basis dependent on many factors directly related to the current
irrigation system performance at the Desert Willow Golf Resort. Rain Bird's product
pricing is attached, but is not locked in for the year. The projected cost for these
supplies is $85,000 from July 1, 2015, through June 30, 2016.
The Desert Willow golf course superintendent is responsible for the determination of the
need and use of the irrigation supplies. Contingent upon City Council's approval of the
City's Annual 2015/16 Budget, no appropriation is anticipated.
Prepared By-
artin Alvarez
Director of Economic Development
Reviewed:
r
Paul S. Gibson, Director of Finance
roval:
hn M. Wohlmuth, City Manager
Department Head:
Rudy Acosta
Assistant City Manager
\\Srv-f112k3\groups\rda\Martin Alvarez\Desert Willow\Irrigation Supplies\SR - SoleSource for Irrigation Supplies FY15-16 doc
RAIN�BIRV,,
April 10, 2015
Heather Buck
City of Palm Desert
Palm Desert, CA.
Dear Ms. Buck:
Thank you for your interest in Rain Bird Irrigation products. Rain Bird Golf products
are distributed through local independent distributors equipped to assess your
requirements, develop specifications, and provide necessary service and support.
Rain Bird Golf distributors sell and service Rain Bird Golf products in specific regions.
The only current Rain Bird Golf irrigation distributor in Southern California is High
Tech Irrigation. Rain Bird reserves the right, without notice, to expand or change its
local distributors as marketing and business conditions warrant.
If you have any questions or concerns, please do not hesitate to call me at
(602) 319-9758.
Thank you,
Kirk Hardin
District Sales Manager — Southwest
Rain Bird Corporation
Golf Division
6991 E. Southpoint Road
Tucson, AZ 85756
602 319-9758 mobile
www.rainbird.com
Rain Bird Corp. — Golf Division
6991 L. Southpoint Rd, Tucson, AZ 85706 Phone: (620) 741-6100
Page: 2 of 2 HIGH TECH IRRIGATION 05/27/2015 09:57:39am
Page : 1
P R ICE QUOTATION
HIGH TECH IRRIGATION, INC
DESERT BRANCH
80-975 INDIO BLVD BLDG A
INDIO CA 92201
Printed At : 09:57:08 27 MAY 2015
Quote Date
Quote No.
Quote Expiration Date
Writer
Slsm
WH
05/27/15
175614
06/26/15
JR
8
1
Quoted TO:DESEWILGOL-0001
DESERT WILLOW GOLF RESORT
PERMIT #33-15-3305310
38-995 DESERT WILLOW DR
PALM DESERT CA 92260
Quotation Note:
Ship To:DESEWILGOL-0001
GOLF MAINT
I
i
Order
Net
Ext
Ln
Quant
EDP Code / Description
Price
UM
Price
1
1
21470036
NEW 700E INTERNAL ASSY #36
76.533
EA
76.53
2
1
21475136
NEW 751 INTERNAL ASSY #36
89.157
EA
89.16
3
1
211468
EAGLE 700/750 VALVE ASSY ELEC
51.680
EA
51.68
4
1
GRC161736
NEW 751E PC/FC #36 70PSI ACME
201,210
EA
201.21
5
1
GRC06173G
NEW 700E F.C, #36 70 PSI ACME
176.700
EA
176.70
6
1
MSC+RPR
RB MSC+ BASIC BOARD REPAIR
285,000
EA
285.00
7
1
DCHIP
RAIN BIRD DS1243Y CHIP
159.960
EA
159.96
8
1
XB20PC1032
2 GPH EMITTER THREADED (RED)
0.322
EA
0.32
9
------------------------------
10
PRICES ARE SUSCEPTIBLE TO -
11
CHANGE THROUGHOUT THE YEAR.
12
------------------------------
Sub -Total $1,040.56
Tax $83.24
Quotation Total $1,123.80