HomeMy WebLinkAboutC33050 - Contract Amendment 2 - Janitorial ServicesCITY OF PALM DESERT
OFFICE OF THE CITY MANAGER Contract No. C33050
STAFF REPORT
REQUEST: APPROVE SECOND AMENDMENT OF CONTRACT NO C33050 WITH
WURMS JANITORIAL SERVICES, INC. TO PROVIDE JANITORIAL
SERVICES AT THE PALM DESERT SHERIFF SUBSTATION (73-520
FRED WARING DRIVE).
CONTRACTOR: WURMS JANITORIAL SERVICES, INC.
544 Bateman Circle
Corona, California 92880
SUBMITTED BY: Stephen Y. Aryan, Risk Manager
DATE: July 9, 2015
CONTENTS: Second Contract Amendment, Email Correspondence, and AB 10 (Alejo)
Recommendation
By Minute Motion,
1. Authorize the approval of second amendment to Contract No, C33050 with Wurms
Janitorial Services, Inc. for the period of July 1, 2015, through June 30, 2016.
2. Approve a one year term extension for Contract No. C33050 for the period of July 1, 2015-
June 30, 2016, which includes the second amendment.
3. Authorize an increase to the monthly janitorial services cost, effective January 1, 2016, for
Contract No. C33050 from $1,618.95 p/month to $1,754.99 p/month. Funds are currently
available in Sherriff Substation Maintenance Account No. 5104195-4369500.
Background
In September 2013, the Palm Desert City Council awarded Wurm's Janitorial Services, Inc. an
annual contract for monthly janitorial services at the Palm Desert Police Substation located at 73-
520 Fred Waring Drive. Wurm's was providing such services since 2011 and an amendment was
approved in 2014 increasing the contract from $1,113.07 to $1,618.95 monthly.
This increase was primarily due to the relocation of the Sheriff Investigations Bureau (i.e. narcotics,
homicide, etc.) and additional staff to the basement of the Substation on March 1, 2014. Sheriff
Communication Operations (911 dispatch) are also provided at the substation. The current contract
with the janitorial provider will expire on June 30, 2015.
The County and City entered into a lease agreement, and the City has responsibility for
maintenance operations, which includes janitorial services. The county provides lease payments to
the City that is calculated to cover maintenance operations and fair market lease. Total occupied
square footage at the Substation is 17,921 square feet. Please note that the building totals 25,393
square feet.
Staff Report -Contract C33050 Second Amendment
July 9, 2015
Page 2of2
Approval of the proposed contract amendment will do the following:
• Increase the monthly janitorial services at the Palm Desert Sheriff Substation from
$1,618.95 p/month to $1,754.99 p/month (a $136.04 monthly increase). This
adjustment is related to the one dollar increase of the minimum wage to $10 p/ hour
under AB 10 (Alejo), signed by the Governor into law in 2013 and effective on
January 1, 2016.
• Extend the existing contract one year through June 30, 2016.
Please note that the contractor's employees have to undertake an extensive background
investigation by the Sheriff's Department to be permitted entry into the facility. Both City and
County staff have been very pleased with the responsiveness and services of the current
contractor. Staff respectfully requests that the City Council approve this amendment.
Fiscal Analysis
Should the City Council concur with staff's recommendation, the costs of janitorial services at the
police substation should not exceed $20,243.64 for the period of July 1, 2015-June 30, 2016. Staff
will go back out to bid next year for janitorial services at the Substation. Funds for this service are
currently available in Sherriff Substation Maintenance Account No. 5104195-4369500.
Submitted By:
Stephe Y. an, Risk M ager
Reviewed by:
Paul S. Gibson, Director of Finance
Approval:
M. Wohlmuth, City Manager
CONTRACT NO. C33050
SECOND AMENDMENT
This second amendment is entered into this 1 st day of July, 2015, by and between the
City of Palm Desert, California ("City") and Wurms Janitorial Services, Inc. ("Contractor")
to extend the term of Contract No. C33050 and provide a monthly compensation
increase for janitorial services for the City owned building at 73-520 Fred Waring Drive,
known as the Palm Desert Sheriff Substation.
RECITALS
1. The City and Contractor entered into Contract No. C33050 on September 12,
2013, for janitorial services related the cleaning of the City owned building at 73-
520 Fred Waring Drive. On March 1, 2014, the City and Contractor entered into
an amendment to Contract No. C33050; and
2. Per that agreement, Wurms provide services to the upstairs and basement area
occupied by the Sheriff's Communication Center and Investigation Bureau that
comprises approximately 17,921 square feet; and
3. Janitorial services will remain unchanged and is five days p/week in the upstairs
area (Dispatch) and three days p/week in the basement area (Investigations);
and
4. Staff further recommends a contract term extension through June 30, 2016.
THEREFORE, for good and valuable consideration, including, without limitation, the
mutual promises, conditions, and agreement set forth herein, the City and Contractor,
agree as follows:
A. TERM
The term of this Contract Amendment shall commence on July 1, 2015 and end
on June 30, 2016.
B. COMPENSATION
Commencing July 1, 2015, through December 31, 2015, the City will continue to
pay Wurms Janitorial Services, Inc. $1,618.95 per month. Effective January 1,
2016, through June 30, 2016, the City will pay Wurms Janitorial Services, Inc.
$1,754.99 per month.
All remaining requirements within the original contract and first amendment will
remain in force and unchanged.
CONTRACT NO. C33050
The undersigned represent that they are authorized to execute this Second
Contract Amendment on behalf of the parties hereto on whose behalf they purport to
sign. This Second Contract Amendment shall be deemed executed on the date first
above written.
CITY OF PALM DESERT
Susan Marie Weber, Mayor
ATTEST:
la
RACHELLE D. KLASSEN
CITY CLERK
APPROVED AS TO FORM:
DAVID J. ERWIN, CITY ATTORNEY
WURMS JANITORIAL SERVICES, INC.
LARRY D. STEWART, PRESIDENT/OWNER
Aryan, Steve
From: Larry D. Stewart <owner.wurms@sbcglobal.net>
Sent: Thursday, June 25, 2015 9:57 AM
To: Aryan, Steve
Cc: Pennie Wilkinson
Subject: FY 07-15 through 06-16 Service Rate
Hi Stephen:
As per your request; the service rate for your upcoming fiscal year is as follows:
07-15 through end of 2015 = $1618.95
This is the same pricing as established 03-14.
01-16 through 06-16 = $1754.99
This reflects the State of California mandated minimum wage increase established in AB10 09-23-13.
Let me know if there is anything else you need. Thanks.
Sincerely,
Larry D. Stewart
President / Owner
Wurm's Janitorial Service, Inc.
Wurm's Maintenance Supply Co., Inc.
Quality Service Since 1986
544 Bateman Circle
Corona, CA 92880
Office: (951) 582-0003
Fax: (951) 582-0008
Cell: (951) 543-8682
Owner.Wurms@sbcglobal.net
Bill Text - AB-10 Minimum wage: annual adjustment.
Page 1 of 1
LEGISLATIVE INFORMATION
AB-10 Minimum wage: annual adjustment. (2013-2014)
Assembly Bill No. 10
CI IAPTER 351
An act to amend Section 1182.12 of the Labor Code, relating to wages.
Approved by Governor September 25, 2013. Filed with Secretary of State
September 25, 2013. ]
LEGISLATIVE COUNSEL'S DIGEST
AB 10, Alejo. Minimum wage: annual adjustment.
Existing law requires that, on and after January 1, 2008, the minimum wage for all industries be not less than
$8.00 per hour.
This bill would increase the minimum wage, on and after July 1, 2014, to not less than $9 per hour. The bill
would further increase the minimum wage, on and after January 1, 2016, to not less than $10 per hour.
Vote: majority Appropriation: no Fiscal Committee: yes Local Program: no
THE PEOPLE, OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:
SECTION 1. Section 1182.12 of the Labor Code is amended to read:
1182.12. Notwithstanding any other provision of this part, on and after July 1, 2014, the minimum wage for all
industries shall be not less than nine dollars ($9) per hour, and on and after January 1, 2016, the minimum
wage for all industries shall be not less than ten dollars ($10) per hour.
http://leginfo.legislature.ca.gov/facesibilINavClient.xhtml?bill_id=201320140AB 10&searc... 6/25/2015