HomeMy WebLinkAboutC34171 - Extension - On-Call City Surveyor ServiceContract No. C34171
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: APPROVE EXTENSION OF CONTRACT NO. C34170 FOR
ON -CALL CITY SURVEYOR SERVICES WITH RBF
CONSULTING, A MICHAEL BAKER INTERNATIONAL
COMPANY, OF PALM DESERT, CALIFORNIA, IN AN AMOUNT
NOT TO EXCEED $50,000
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONSULTANT: RBF Consulting, a Michael Baker International Company
74-130 Country Club Drive, Suite 201
Palm Desert, CA 92260
DATE: July 9, 2015
CONTENTS: First Amendment to Contract (C34171)
Recommendation
By Minute Motion:
1. Approve First Amendment to Contract No. C34170 RBF Consulting, a
Michael Baker International Company, for On -Call City Surveyor
Services in an amount not to exceed $50,000;
2. Appropriate $50,000 from Unobligated General Funds to Account No.
1104300-4301000, Professional Services — Architectural/Engineering;
and
3. Authorize the Mayor to execute the amendment.
Background
At the end of December 2014, the City's long-time Senior Engineer/City Surveyor
retired. Surveying and mapping services are still needed, and on February 12, 2015,
City Council awarded a contract to RBF Consulting, a Michael Baker International
Company (RBF) for an amount not to exceed $25,000. Staff felt that this on -call
contract would provide the necessary surveyor services until the position of City
Staff Report
Extend Contract for On -Call City Surveyor Services Contract No. C34171
Page 2 of 2
July 9, 2015
Surveyor could be filled. The position was advertised and selected candidates were
interviewed. However, staff did not feel that any of the candidates interviewed were
suitable for the position.
In the meantime, the approved amount of $25,000 for the RBF on -call surveying and
mapping services has been exhausted. Staff is requesting that the agreement with RBF
be amended to provide for an additional $50,000 for continued on -call surveying and
mapping services until a new request for proposals can be advertised and a new
contract is awarded.
Fiscal Analysis
There is no fiscal impact beyond the cost of obtaining the surveying and mapping
services. However, the funds for the on -call consultant are offset by savings in salary
cost due to the position of City Surveyor remaining unfilled.
Mark Gfef nw od, P.
Directo Pkic We
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Paul S
Approval:
son, Director of Finance
n M. Wohlmuth, City Manager
CONTRACT NO. C34171
AMENDMENT TO AGREEMENT
WHEREAS, the City of Palm Desert ("City") and RBF Consulting, a Michael Baker
International Company, ("Consultant"), entered into an agreement, dated February 12, 2015,
for On -Call City Surveyor Services ("Agreement"), the parties wish to amend the Agreement
effective July 9, 2015.
NOW, THEREFORE, the parties agree as follows:
A. The Amount of the contract will be increased by the sum of Fifty Thousand and no
00/100 Dollars ($50,000.00).
B. All other terms and conditions of the Agreement shall remain unchanged, and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the 9th day of July 2015.
CITY OF PALM DESERT
A Municipal Corporation
Susan Marie Weber, Mayor
Attest:
Rachelle D. Klassen, City Clerk
CITY OF PALM DESERT, CALIFORNIA
Approved as to Form:
David J. Erwin, City Attorney
RBF CONSULTING, A MICHAEL BAKER
INTERNATIONAL COMPANY
Consultant
Approved as to Content:
Mark Greenwood, P E.
Director of Public Works
CONTRACT NO. C34171
CONTRACTOR NOTARY ACKNOWLEDGMENT
A Notary Public or other officer completing this certificate verifies only the identity of
the individual who signed the document, to which this certificate is attached, and not
the truthfulness, accuracy, or validity of that document.
State of California }
} SS
County of Riverside }
On , 20 , before me, , a Notary
Public, personally appeared , who proved
to me on the basis of satisfactory evidence to be the person(s) whose names) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)