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Home My WebLink AboutRatification - Petes Road Service, Inc.:7s" . P`\ CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: RATIFY THE CITY MANAGER'S PAYMENT AUTHORIZATION MEMORANDUMS TO PETE'S ROAD SERVICE, INC., IN THE AMOUNT OF $4,907.53 SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works APPLICANT: Pete's Road Service 2230 E Orangethorpe Ave Fullerton, CA 92833 DATE: CONTENTS Recommendation July 9, 2015 Memorandums By Minute Motion, ratify the City Manager's payment authorization memorandums to Pete's Road Service, Inc., in the amount of $4,907.53. Funds are available in General Fund Account No. 1104331-4334000, R/M — Motor Vehicles Fleet. Background On June 12, 2014, City Council approved streamlining the use of vendors for the Corporation Yard by granting exception to the bidding requirements and approving the Original Equipment Manufacturer (OEM) Vendor List and the Corporation Yard Various Vendors and Qualified Service Providers List for FY14/15 up to a maximum of $25,000 per vendor. Pete's Road Service, Inc., is listed under the Various Vendors List. Staff keeps an open purchase order for vehicle repairs throughout the year. However, due to the unusually high need for repairs to the City fleet, additional charges were incurred. On April 29, and May 26, 2015, the City Manager authorized additional expenditures of $3,580.57 and $1,326.96, respectively, to cover the additional repairs. Staff Report Ratify Payment to Pete's Road Service Page 2 of 2 July 9, 2015 Fiscal Analysis This is an on -going maintenance activity with no fiscal impact beyond the Purchase Order amounts. Prepared By: Head: 016YHndez Mark Glreonwood, P.E. ainten ce Services Manager Director Public Works Paul S. Gibson, Director of Finance /bg n M. Wohlmuth, City Manager G \PubWorks\Staff Reports\2015\July 9\01 Ratify the CM Approval for Petes Road Service\Ratify CM Payment Autho Memos to Petes Road Service.doc CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT INTEROFFICE MEMORANDUM To: John M. Wohlmuth, City Manager From: Mark Greenwood, P.E., Director of Public Works Date: April 29, 2015 Subject: Payment Authorization I am requesting your authorization for the Finance Department to issue a purchase order to Pete's Road Service, Inc., of Palm Desert, California, in the amount of $3,580.57 for repairing the dump truck. The City's dump truck is heavily used by the street maintenance crew for everyday City projects. Recently, staff realized that its tarp system was malfunctioning and needed to be replaced. Pete's Road Service, who has an open purchase order under the City's approved vendors list, was asked to make the replacement. However, due to the number of repairs performed by Pete's Road Service to the City fleet, their open purchase order is nearly expended. Hence, staff is asking for your approval of the attached invoice in the amount of $3,580.57. Funds are available in Account No. 110-4331-413-3340, RIM Motor Vehicles Fleet. If you concur, please indicate your approval below. Mark Greenwood, P.E. / Director of Public Works r- /bg Attachment Review and Concur: hn M. Wohlmuth, City Manager ESCONDIDO FULLERTON COACHELLA �df CUST01VI ER RE&WI 'bpy 205 N Hale Aw 92029 2230 E Oiangeltmipie Ave 92831 53401 Hwy. 11 i n, (760) 735.8100 (714) 446.12DO (760) 398,331l UARM201567 SAn #AH190012 BAR $AC221019 CORONA GARDENA SANTA ANA 866 Et Camino Ave 92679 306 E Alandra Blvd 90248 120 W. Wainer Ave 92107 =0 (951) 372.SW (310) 324.8200 (714', 545.5818 SAFI #AA15e231 BAR OAC252272 BAR ME 160312 ;1W2 BARSTOW SAN BERNARDINO 801.811 W Main St. 92311 747 W, Rialto Ave, 92410 a&OMA I'ffi a 9233r> 41 2012015) (760) 256-1021 (909) 888.6616 [W9) en-0411 BAR OAE210449 BAR OAE210448 13AR OAE210450 RETREAD FACILITY INDUSTRIALTIRES INVCAQP SM El Camino Ave Sales and Service Corona, CA 92879 (7141446-1200 19MI, 372-8600 f909) 372.V>00 COACHELLA BRANCH SOLD TO: CTTY OF PALM DESERT 73510 FRED WARING DRIVE FALN1 DESERT, CA 92260 SHIP TO: CITY OF PALIrO DESERT 73510 FRED 'HARI NG DRIVE PAd-M DESERIT, CA 92260 it is agreed that this account is due and payable upon presentation, unless otherwise stated, Any balance not received by the tenth of the month following the purchase shall be subject to a late charge of I per month until paid. Title to said merchandise shall remain in Seller Unit! dre fLfl POCe, inducing charges, are paid. Seller $3,331 5�,,' shall have the tight to sell any item no( claimed after 30 days, satisfy (be debt plu,,rasl of saie, and refund any balance to customer Buyer agrees to pay all collection SUB -TOTAL: costs, including re" tomey fees. Receipt is reby ackrokUqXM A - of 'vo rnariblinec! metrchandisen good cond-lion. 1 hereby a,,0owealle receipt of a $248 99 -77 copy of this It I t1av ad and 89 2 o the above terms SALESTAX: WNW- REMIT TO: 2230 E. ORANGETHORPE AVE, FULLERTON, CA 928311 5329 (714) 446-1207 Us= CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT INTEROFFICE MEMORANDUM To: John M. Wohlmuth, City Manager From: Mark Greenwood, P.E., Director of Public Works Date: May 26, 2015 Subject: Purchase Authorization The Public Works Street Maintenance Division is requesting authorization to have Vehicle No. 263 repaired by Pete's Road Service for the amount of $1,326.96. The City's Ford F550, Vehicle No. 263, was sent to Pete's Road Service for its 90-day BIT Safety Inspection. During the inspection, Pete's Road Service found that the vehicle needed some repairs in order for the vehicle to pass inspection. Due the number of repairs done by Pete's, the open purchase order under the approved vendor list is expended. Therefore, staff is asking for your approval of the attached quote for the amount of $1,326.96. Funds are available in Account No. 1104331-4334000, Supplies -- Traffic Safety. If you concur, please indicate your approval by signing below: Mark r enwocd, P.E. Direciod of Public Works Attachment Review and Concur: n M. Wohlmuth, City Manager Pete's Road Service, Inc. Tires - Alignments - Brakes - Batteries ESCONDIDO FULLERTON COACHELL 205 N. Hds Ave. 02029 2230 E. Onnpu9l°rpe Avis. 92831 53.401 Hwy 111 92236 (750) 7358100 1714) 446.1200 (760) 398J311 CORONA GARDENA SANTA 888 Es Canww Ave 92879 305 E. Mondra Blvd 9D248 120 W VAS Ave 92707 (951) 3728600 (310) 324.8200 (114) 545.5816 BARSTOW SANBERNARDINO FONTANA 801-811 W Main SL 92311 747 W Rialto Ave. 92410 14239 Vatey Blvd. 112335 (760) 255-1021 (909) 88841818 (11M) 829*41, SOLD TO: CITY OF PALM DESERT 73510 FRED WARING DRIVE PALM DESERT, CA 92260 Attn: CARLOS HERNANDEZ Phone: 760-340-5776 12:32 PM Page 1 of 1 CUSTOMER REFERENCE CIT039 934358-00 ORDER DATE INVOICE DATE 5/18/2015 Repair Order SHIP TO: COACHELLA BRANCH CITY OF PALM DESERT 73510 FRED WARING DRIVE PALM DESERT, CA 92260 Attn: CARLOS HERNANDEZ Fax:760-341-4564 Phone:760-340-5776 CUSTOMER P.O. ORDERED BY WORK ORDER 0 TECH 10 1 SALES I D I WRITTEN BY CARLOS ABR JHG JABR VEHICLE DESCRIPTION I LICENSE MILEAGE SHIP VIA TERMS FORD F550 UNIT#263 11159938 1 93816 COACHELLA YARD INET10TH Itsm Number! Description OTY Unit Price EXCISE TAX Extension L 4BIT 90 DAY INSPECTION LABOR SAFETY INSPECTION ONLY 1 $95.00 $0.00 $95.00 N V 133294-01 OPT MCL527AK MARKER LIGHT 1 $7.98 $0.00 $7.98 Y V 133287-01 PFC 1066.10 DISC BRAKES 1 $148.18 $0.00 $148.18 Y FRONTS V 133287.02 BBR 680306RGS BRAKE ROTOR 2 I $162.18 $0.00 $324.36 Y FRONTS L 40M1 MECHANICAL LABOR HOURLY RATE { 1 I $75.00 $0.00 $75.00 N L 4TORQUE TORQUE LUG NUTS SET TO MANUFACTURER SPECS I 1 fj $0.00 $0.00 $0.00 N 150 FTLBS 248458-01 6C3Ze2C006'AA BRAKE CONTROLLER IN DASH 1 $370.00 $0.00 $370.00 Y N 248458.02 SUBLET LABOR SUB LABOR 1 $229.89 $0.00 $229.89 N ROTORS MEASURED AT 1.52mm, MINIMUM SPECS ARE 1.49mm. RESURFACE WILL PUT THEM AT MIN SPEC. NEED TO REPLACE. ******DASH BRAKE CONTROLLER UNIT DISPLAYED ERROR CODE*"** PER HAND BOOK DEALER ONLY REPAIR TO BE PERFORMED APPROVAL TO TAKE TO DEALER AND REPLACE. PER CARLOS. -'-'"'CARLOS CONTOLLER WAS BAD PER DEALER. THEY WILL HAVE TO REPLACE HERE IS YOUR TOTAL•""' 0 thergreat services provided by Pete's: MISC FREIGHT EXCISE TAX MERCHANDISE LABOR TAXABLE TOTAL NON -TAX TOTAL $850.52 $399.89 1 $850.521 $399.89 It is sliced that Ibis account is due end payable u on lresealalie■ eoleQ elherrae sUtt1 Aar battact got received ty the Italt oltle mehtb lebolrmt the ourclZoe alalle sd1e cIU a isle chsge e(I ti7� pal moelh eatIPS4 Idle It sad merchandise shallemsln a SFact call Ike lux price. iocwIlLip chill as. art pid Solt(flt9hire tie rybl to 1tRaay deal not cNtatl t11t13O /ary, ul'sf/ The debt ties Castel tak,ael nfnnl Ray lahace to customer Buyer atrttt to ay adeebetas costs. inchrdr reagoal blo alloratt lets Rtcoipte AtNIT attogbolld t1Ike afore Mentioned merchandise In loci ctsifte t Subtotal: $1,250.41 luabr at�teis4lte ncegt et a eePy •I PAb nrekt end IAaI l lase rud tad a'reod Ie the aboll toms 9% SeI6S Tax: $76.55 Received by: 2230 E. ORANGIETHORPE AVE. PRINT NAME FULLERTON. CA 92831-5329 Signature BARS AC2210109 TOTAL: $1e326.96 Pete's Road Service, Inc. Tires - Alignments - Brakes - Batteries ESCON04DO FULLERTON COACHELL 205 N Note AVO. 92W9 2230 E. Orenpethorpe Ave 92831 53-401 "" 111 9723E (7E0) 7354100 (714) 448.1200 (750) 39Ea311 CORONA GARDENA SANTA M El Camino Ave. 92879 308 E. Monore Blv°. 90248 120 W. Warner Ave. 92707 (951) 3n_MW (31C)3244= p141545.581s BARSTOW SAN BERNARIYNO FONTANA 501.811 W Main SI. 92311 747 W. Wano Ave, 92410 14239 Valley Blvd 92335 oho) ZWi(3121 (gm) 000.801E (909) 529-0411 SOLD TO: CITY OF PALM DESERT 73510 FRED WARING DRIVE PALM DESERT. CA 92260 Attn: CARLOS HERNANDEZ Phone: 760-340-5776 12:32 PM Page 2 of 1 CUSTOMER REFERENCE CIT039 934358-00 ORDER DATE INVOICE DATE 5/18/2015 Repair order SHIP TO: COACHELLA BRANCH CITY OF PALM DESERT 73510 FRED WARING DRIVE PALM DESERT, CA 92260 Attn: CARLOS HERNANDEZ Fax:760-341-4564 Phone:760-340-5776 CUSTOMER P.O. ORDERED BY WORK ORDER fl TECH I D I SALES I 0 I WRITTEN BY CARLOS ABR JHG JABR VEHICLE DESCRIPTION I LICENSE MILEAGE SHIP VIA TERMS FORD F550 UNIT#263 11159938 1 93816 COACHELLA YARD INET10TH Item Number! Description OTY Unit Price EXCISE TAX Extension Forklift Tire Sales & Service Retreading Alignments, Brakes & Batteries BIT Inspections & Sfu oke Testing Fain ily oio ned & operated for over 40 years. Thank you for your business! MISC FREIGHT EXCISE TAX MERCHANDISE LABOR TAXABLE TOTAL NON -TAX TOTAL $850.52 1 $399.89 1 $850.521 $399.89 It is NttN that Ibis acuuet is doe and ►11011 u to quetalatiea eelell othenite listed Any senate list itcebtd by the loath of the man1A following the 11ercl3le $ban$I rotIt clIt a halt charge el l 1121 per mcalk vatloaid Tilt to aid mercisad9e shalrtmain in SIDsr041111hi lulprice including charges. Bin olio SORT shloalit tie gal to SON any ism Solc4imtd Brief days, satisfy the dolt Plus clot of loss, Bill rclvnd In[ balance to customer super egress too ey alcoketbn costs mcblfn91 uasonelM attBiae1 gees Neceplis henbr acsm►1IfU1/ of lie above mentrant/ mtrchlalut a pool caaliga I Subtotal: $1,250.41 atrcly actnsebit I rectiptcla copy of Is invoke Ind loaf lias7 read aal aortal �a the stove terms REMIT TO: 9°!e Sates Tax: $76.55 Received by: 2230 E. ORANGETHORPE AVE. PRINT NAME FULLERTON, CA 92831-5329 Signature BAR At AC 21019 TOTAL: $1,326.96