Loading...
HomeMy WebLinkAboutPreliminary Minutes - City Council - June 11, 2015PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, JUNE 11, 2015 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 CALL TO ORDER - 3:00 P.M. Mayor Pro Tem Spiegel convened the meeting at 3:00 p.m. II. ROLL CALL Prasant- Councilmember Jan C. Harnik Councilman Sabby Jonathan Mayor Pro Tern Robert A. Spiegel Councilman Van G. Tanner Mayor Susan Marie Weber arrived at 3:01 p.m. Also Present: John M. Wohlmuth, City Manager David J. Erwin, City Attorney Rudy P. Acosta, Assistant City Manager Rachelle D. Klassen, City Clerk Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Martin Alvarez, Director of Economic Development Paul S. Gibson, Director of Finance Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Stephen Y. Aryan, Risk Manager Susan Trevino, Chief, Palm Desert Police/Riverside Co. Sheriff's Department Grace L. Mendoza, Deputy City Clerk III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS) None PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 IV. ADJOURN TO CLOSED SESSION Request for Closed Session: A. Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): Number of potential cases: 2 With City Council concurrence, Mayor Pro Tern Spiegel adjourned the meeting to Closed Session at 3:01 p.m. Mayor Weber reconvened the meeting at 4:01 p.m. V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Councilman Van G. Tanner Prior to rising for the Pledge of Allegiance, Mayor Weber reminded everyone that Sunday, June 14, 2015, was Flag Day. VII. INVOCATION - Mayor Pro Tern Robert A. Spiegel VIII. ORAL COMMUNICATIONS - B MS. NIKOHL VANDEL, Desert Hot Springs, CA, said on the way here today she'd heard a report on the radio about a new book entitled The Argonaut, which reminded her of the situation in Santa Monica where there is a lot of work to do. She went on to say she wasn't sure how relevant the Constitution is in everyday life anymore; it was becoming less and less so to her, because so many don't even know what it means. She stated it was really hard to live by an idea when everyone thinks it's dead and won't work. Therefore, this summer she was hard -blocking "stupid," which she felt everyone would agree right now that "stupid" just needs to stop; we are smarter than a lot of people think we are. Further, she'd just read on Twitter that someone really smart thinks it's still okay to eat seafood — it was possible, but she wondered what ocean it would be taken from, because right now ocean waters that are safe for food consumption are being lost. She was very troubled by this; previously she enjoyed seafood before stopping eating meat altogether. She recommended for anyone who likes sushi to not eat it unless they had a way to determine its level of radioactivity (e.g. smartphone app). 2 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS A. REQUEST FOR REAPPOINTMENT OF CITY OF PALM DESERT REPRESENTATIVE KATHLEEN KELLY TO THE JOSLYN CENTER BOARD OF DIRECTORS FOR A TWO-YEAR TERM TO JUNE 30, 2017, PURSUANT TO JOSLYN CENTER BYLAWS, ARTICLE VI, SECTION 2, AND ARTICLE VII, SECTION 3, RESPECTIVELY. Mayor Pro Tem Spiegel moved to, by Minute Motion, reappoint City of Palm Desert Representative Kathleen Kelly to the Joslyn Center Board of Directors, for a two-yearterm, July 1, 2015 - June 30, 2017, pursuant to Joslyn Center Bylaws, Article VI, Section 2, and Article VII, Section 3, respectively. Motion was seconded by Tanner. Councilmember Harnik stated Kathleen Kelly stepped up at a time of considerable transition at the Joslyn Center, and she has indicated both her willingness and desire to continue serving. She said Palm Desert benefits as a community to have her continue on the Board as she is doing an amazing job. Mayor Weber concurred, stating those that participate in the Cove Commission are able to hear her reports and talk to her more often. Mayor Weber called for the vote and the motion carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). B. REQUEST FOR APPROVAL OF RECOMMENDATION FOR THE CITY OF PALM SPRINGS CITY COUNCIL TO REAPPOINT ROLF HOEHN AS THE CITY OF PALM DESERT'S REPRESENTATIVE TO THE PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION FOR A THREE-YEAR TERM, JULY 2015 - JUNE 2018. Councilmember Harnik moved to, by Minute Motion, recommend that Rolf Hoehn be reappointed by the Palm Springs City Council as the City of Palm Desert's Representative to the Palm Springs International Airport Commission fora three-year term, July 1, 2015, through June 30, 2018. Motion was seconded by Tanner and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). X. CONSENT CALENDAR A. MINUTES of the Regular City Council Meeting of May 28, 2015. Rec: Approve as presented. N PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrants Dated 5/8/2015 and 5/20/2015. Rec: Approve as presented. C. CLAIMS AND DEMANDS AGAINST CITY/HOUSING TREASURIES - Warrants Dated 5/15/2015 and 5/22/2015 (Joint Consideration with the Palm Desert Housing Authority). Rec: Approve as presented. D. COMPLIANCE ANALYSIS AND INVESTMENT REPORTS forthe Month of April 2015 (Joint Consideration with the Successor Agency to the Palm Desert Redevelopment Agency). Rec: Receive and file. E. AUDIT, INVESTMENT & FINANCE COMMITTEE Minutes for the Meeting of April 28, 2015. Rec: Receive and file. F. RESIGNATION of Sara O'Flynn — Marketing Committee. Rec: Receive with very sincere regret. G. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Koutouki Greek Estiatorio, 73675 Highway 111, Palm Desert. Rec: Receive and file. H. REQUEST FOR AUTHORIZATION to Streamline the Use of Vendors for the Public Works Department by Granting an Exception to Bidding Requirements and Approving the Landscape Services Division Various Vendors and Qualified Service Providers List for Fiscal Year 2015-2016. Rec: By Minute Motion: 1) Grant an exception to the bidding requirements as provided for by Section 3.32.090 of the Palm Desert Municipal Code for FY 2015-2016; 2) approve the Landscape Services Division Various Vendors and Qualified Service Providers List for FY 2015-2016. 0 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 REQUEST FOR APPROVAL of the Use of Specified Vendors to Provide Equipment Rental Services to the Public Works Department in Fiscal Year 2015-2016. Rec: By Minute Motion, approve the use of Hertz Equipment Rental and United Rentals to provide Equipment Rental Services to the City Public Works Department - FY 2015-2016 — funds are available in General Fund Account No. 1104310-43430000 - Construction Equipment Rental. J. REQUEST FOR AUTHORIZATION to Streamline the Use of Vendors for the Corporation Yard by Granting Exception to Bidding Requirements and Approving the Original Equipment Manufacturer (OEM) Vendor List and the Maintenance Services Division Various Vendors and Qualified Service Providers List for Fiscal Year 2015-2016. Rec: By Minute Motion: 1) Grant an exception to bidding requirements as provided for by Section 3.32.090 of the Palm Desert Municipal Code for FY 2015-2016; 2) approve the OEM Vendor List - FY 2015-2016; 3) approve the Maintenance Services Division Various Vendors and Qualified Service Providers List for FY 2015-2016. K. REQUEST FOR APPROVAL of Using Desert Recycling, Inc., for Dump Fees for Fiscal Year 2015-2016 in an Amount Not to Exceed $40,000. Rec: By Minute Motion, approve use of Desert Recycling, Inc., Thousand Palms, California, for Dump Fees during FY 2015-2016 in an amount not to exceed $40,000 — funds are available in General Fund Account No. 1104310-4332000 - R/M Streets. L. REQUEST FOR AUTHORIZATION to Use Named Vendors for Purposes of Providing Recurring, Routine Services, Supplies, and Maintenance to the Desert Willow Golf Resort - Fiscal Year 2015-2016. Rec: By Minute Motion, authorize use of vendors listed on the Desert Willow Golf Resort Vendor List for the purposes of providing recurring, routine services, supplies, and maintenance to the Desert Willow Golf Resort in an amount not to exceed $25,000 per vendor for FY 2015-2016, pursuant to Section 3.32.110 of the Palm Desert Municipal Code. 5 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 M. REQUEST FOR APPROVAL of a One-year Extension to Contract with Southwest Aquatics for Lagoon and Water Features Maintenance Services in the Amount of $30,095.92 (Contract No. C32731). Rec: By Minute Motion: 1) Approve a one-year extension to the subject contract with Southwest Aquatics, Palm Desert, California, in the amount of $30,095.92; 2) authorize Mayor to execute said contract extension — funds are available in General Fund Account Nos. 1104610-4332000 - Repair/Maintenance Medians and 1104614-4332500 R/M Medians. N. REQUEST FOR AUTHORIZATION to Purchase Replacement LED Lighting and Snowfall Tubes in the Amount of $7,063.20 for the El Paseo Median Trees. Removed for separate consideration under Section XI, Consent Items Held Over. Please see that portion of the Minutes for Council discussion and action. O. REQUEST FOR APPROVAL of Contract with Studio Instrument Rentals (SIR) Palm Springs for Professional Staff, Instrumental Equipment, and Sound and Lighting Services in Conjunction with City -sponsored Concerts for Fiscal Year 2015-2016 (Contract No. C34460). Rec: By Minute Motion: 1) Approve the subject contract with SIR Palm Springs, Palm Desert, California, in an amount not to exceed $22,300 for Professional Staff, Instrumental Equipment, and Sound and Lighting Services in conjunction with City -sponsored Concerts for FY 2015-2016; 2) authorize Mayor to execute the contract —funds will be available in Account No. 110-4416-414-3061. P. REQUEST FOR AUTHORIZATION to Release Security on File for Tract No. 36554-1 (Encore - Phase 1) and Accept a Maintenance Bond Therefor (Pearwood Ventures, LLC, Applicant). Rec: By Minute Motion, authorize the City Clerk to release the security on file for Tract No. 36554-1 (Encore - Phase 1) and accept a Maintenance Bond for the project. n PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 Q. REQUEST FOR AUTHORIZATION to Release Security on File for the Presage Project and Accept a Maintenance Bond Therefor (Richard A. Umbenhauer/Roemer & Harnik LLP, Applicant). Rec: By Minute Motion, authorize the City Clerk to release the security on file for improvements constructed at the Presage Project and accept a 10% Maintenance Bond for the project. Approved 3-0-2 (AYES: Spiegel, Tanner, and Weber; NOES: None; ABSTAINING: Harnik and Jonathan). R. CONSIDERATION of Resolution Supporting AB 150 (Melendez & Gray) - Theft of Firearms. Rec: Concur with the recommendation of the Public Safety Commission, and waive further reading and adopt Resolution No. 2015 - 49, supporting AB 150 (Melendez & Gray), that would make buying or receiving a stolen firearm valued at $950 or less a felony. S. REQUEST FOR APPROVAL of a Letter of Opposition for AB 718 (Chu) — Vehicles Used for Human Habitation. Rec: By Minute Motion, approve a letter of opposition for AB 718 (Chu). T. REQUEST FOR APPROVAL of Letter of Opposition for SB 608 (Liu) — The Right To Rest Act. Rec: By Minute Motion, approve a letter of opposition for SB 608 (Liu). U. CONSIDERATION of Resolution Supporting the California Desert Conservation and Recreation Act of 2015 (S. 414). Rec: Waive further reading and adopt Resolution No. 2015 - 50, supporting the California Desert Conservation and Recreation Act of 2015 (S. 414). Councilmember Harnik requested Item N be removed for separate action under Section XI, Consent Items Held Over, and Councilmembers Harnik and Jonathan noted that they would be abstaining from the vote on Item Q. Upon a motion by Spiegel, second by Tanner, the remainder of the Consent Calendar was approved as presented by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). 7 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 XI. CONSENT ITEMS HELD OVER N. REQUEST FOR AUTHORIZATION to Purchase Replacement LED Lighting and Snowfall Tubes in the Amount of $7,063.20 for the El Paseo Median Trees. Councilmember Harnik stated that according to the staff report the lights are coming down on May 15 to protect the lights and trees, and questioned when they were scheduled to go back up. Mr. Aryan replied that installation is scheduled for sometime mid -September, and by October 7 the lights should be fully tested and turned on. If the vendor doesn't meet the deadline, penalties would be imposed perthe Letter of Clarification the City has on file. Councilmember Harnik requested to have a discussion about a lighting ceremony at some other time. Additionally, she asked about the maintenance on the lights, because she's noticed many are out. She said perhaps part of the problem is when they do the landscaping and gardening maintenance. Mr. Aryan said the contractor is required to do maintenance as part of the contract, not necessarily replacement, which is why staff is bringing this item before the Council. However, as part of their Letter of Clarification, they will have an operations manager to address issues. If not, Council can contact staff to ensure the problem is addressed within 24 hours, stating the contractor should be monitoring the lights every other day. Councilmember Harnik moved to, by Minute Motion, approve purchase of replacement LED Lighting and Snowfall Tubes for the El Paseo Median Trees as part of the City's Holiday Lighting Program in the amount of $7,063.20 and appropriate said funds from the Unobligated General Fund to Account No. 110-4310-433-3910 for this purpose. Motion was seconded by Spiegel. Councilman Tanner commented that staff should look for a call quickly on the maintenance. Mr. Aryan responded he's already made a note of it. Mayor Weber called for the vote and the motion carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 XII. RESOLUTIONS A. RESOLUTION NO. 2015 - 51 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ACCEPTING THE DEDICATION OF A FIVE FOOT (5) WIDE PUBLIC UTILITY EASEMENT, AS SHOWN ON PARCEL MAP NO. 33996. Mr. Greenwood stated this easement was in the Big Horn development, and there was a technical error that occurred when the map was recorded back in 2007. Therefore, this action is to officially accept this five-foot wide utility easement that crosses one lot. Councilmember Harnik moved to waive further reading and adopt Resolution No. 2015 - 51. Motion was seconded by Spiegel and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). B. RESOLUTION NO. 2015 - 52 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING PARCEL MAP NO. 36792 AND THE IMPROVEMENT AGREEMENT RELATING THERETO (Palm Desert University Gateway, LLC, Applicant). Mr. Greenwood noted this parcel map is for the project known as "The Millennium." The property lies north of Gerald Ford Drive, south of the railroad tracts and runs from Portola Avenue on the west to Technology Drive on the east. The parcel is approximately 152 acres, and this parcel map is the groundwork for future maps and development. Councilman Tanner moved to waive further reading and adopt Resolution No. 2015 - 52. Motion was seconded by Jonathan and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). XIII. ORDINANCES A. For Introduction: None B. For Adoption: None 9 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 XIV. NEW BUSINESS A. REQUEST FOR APPROVAL OF PLAN REVIEW AND INSPECTION SERVICES CONTRACTS FOR THE DEPARTMENT OF BUILDING & SAFETY FOR THE PERIOD OF JULY 1, 2015 - JUNE 30, 2016. Mr. Grance stated this item is consideration for approval of three different contract agreements for Fiscal Year 2015-2016 for plan review and inspection services. This supplemental service is used on an as needed basis. Councilmember Harnik asked if this had any impact on the timing of plan checks when the City uses outside vendors. Mr. Grance explained the City only used this service on more complex projects, or if the department's workload is high and it wants to keep to its 15-day turnaround. Councilman Tanner moved to, by Minute Motion: 1) Award subject contracts for Professional Services Agreements - Building & Safety Plan Review and Inspection Services for FY 2015-2016: a) Scott Fazekas & Associates, Inc., Irvine, California (Contract No. C34470A); b) Willdan Engineering, San Bernardino, California (Contract No. C34470B); c) CSG Consultants, Inc., Santa Ana, California (Contract No. C34470C); 2) authorize Mayor to execute said contracts with a commencement date of July 1, 2015, and ending date of June 30, 2016, and not to exceed a cumulative total of $70,000 — funds are available in General Fund Account No. 1104420-4301000, as set forth in the FY 2015- 2016 Budget. Motion was seconded by Harnik and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). B. REQUEST FOR APPROVAL OF CONTRACT WITH FG CREATIVE, INC., FOR ADVERTISING SERVICES FOR THE EL PASEO BUSINESS IMPROVEMENT DISTRICT (CONTRACT NO. C34480). Ms. Gomez offered to answer question on behalf of Economic Development Manager Ruth Ann Moore who was out of the office. Mayor Pro Tem Spiegel commented the contract would go to a local vendor. Mayor Pro Tern Spiegel moved to, by Minute Motion: 1) Reject bids from Cord Media Company and Modera and declare the bids non -responsive; 2) approve award of the subject contract with FG Creative, Inc., Palm Desert, California, for the period of July 2015 - June 2016 in the amount of $242,000, which includes $45,000 for Advertising Consulting Services forthe El Paseo Business Improvement District and a reimbursement in an amount not to exceed $197,000 for Advertising Production; 3) authorize the Mayor to finalize and execute said contract — funds are available in Account No. 271-4491-464-3215. Motion was seconded by Jonathan. 10 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 Councilman Jonathan stated not only was FG Creative the lowest bid, but also one of the best of the bunch. Mayor Weber agreed, stating they had quite a reputation in the Valley. Councilman Tanner called attention to the number of Coachella Valley firms that have taken an interest in doing our advertising, so he applauded the local vendors and congratulated the El Paseo Business Improvement District. Mayor Weber called for the vote and the motion carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). C. REQUEST FOR APPROVAL OF THE PURCHASE OF GAS AND DIESEL FUEL FOR THE CITY'S FLEET AND EQUIPMENT, AND FOR DESERT WILLOW GOLF RESORT'S MAINTENANCE VEHICLES AND EQUIPMENT, FROM BECK OIL, INC., KENNY STRICKLAND, AND THE SOCO GROUP, INC., FOR FISCAL YEAR 2015-2016 IN AN AMOUNT NOT TO EXCEED $245,000. Mr. Greenwood stated all three vendors offered the City a 15-cents per gallon discount because it bought in bulk. He said the City rotates among the three vendors throughout the course of the year and they supply both the Corporation Yard and Desert Willow. Mayor Pro Tern Spiegel asked if the price was the same from all three vendors. Mr. Greenwood explained the City received the same discount from all three vendors, but the price varied throughout the year when the order is placed. Further responding, he said none of the fuel distributors can commit to a fuel price for year, because the price may go up or down significantly. Therefore, they can only commit to a discount per gallon at the time of purchase, and the price is the same at all three facilities. Councilman Tanner said the City was basically giving the three vendors a third of the business, which includes Coachella Valley participants. Councilman Tanner moved to, by Minute Motion, approve the purchase of gas and diesel fuel for FY 2015-2016 from Beck Oil, Inc., Victorville, California; Kenny Strickland, Coachella, California; and The SoCo Group, Inc., Carlsbad, California, for: 1) City's fleet and equipment in an amount not to exceed $145,000; 2) Desert Willow Golf Resort Maintenance Facility in an amount not to exceed $100,000 —funds are available in General Fund Account No. 1104331-4217000 - Auto Fleet -Supply Automotive Gas, and in Account No. 5204195-4803100 - Desert Willow Maintenance Facility. Motion was seconded by Harnik and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). 11 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 D. REQUEST FOR APPROVAL OF THE USE OF SPECIFIED AUTOMOTIVE FACILITIES FOR SUPPLEMENTAL GENERAL FLEET REPAIRS FROM PALMS TO PINES AUTOMOTIVE, L & L AUTOMOTIVE, INC., AND OZZIE'S AUTOMOTIVE INC., FOR FISCAL YEAR 2015-2016 IN AN AMOUNT NOT TO EXCEED $150,000. Mr. Greenwood stated the proposed three automotive repair shops are within a block of the Corporation Yard where the majority of the vehicles are located, so staff rotates among the vendors, which are local businesses. Councilman Jonathan noticed this item of $150,000 didn't go out to bid and wondered why it didn't, asking staff what were the City's guidelines. Mr. Greenwood explain these shops are close to the Corporation Yard, stating the cost to shuttle vehicles would offset any minor savings it might get from another vendor, even if it offered a $5.00 lower hourly labor rate. Councilman Jonathan asked if $75 to $86 per hour was the standard rate for the industry. Mr. Greenwood answered yes. Councilman Tanner pointed out the City would still get the sales tax revenue by going local. Councilman Tanner moved to, by Minute Motion, approve use of specific automotive facilities for supplemental general fleet repairs in FY 2015-2016 from Palms to Pines Automotive, Palm Desert, California; L & L Automotive, Inc., Palm Desert, California; and Ozzie's Automotive Inc., Palm Desert, California; in an amount not to exceed $150,000 — funds are available in General Fund Account No. 1104331-4334000 - R/M Fleet. Motion was seconded by Jonathan and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). E. REQUEST FOR AUTHORIZATION TO PURCHASE GREENS FERTILIZER PRODUCTS FROM SOUTHWEST TURF SUPPORT, LLC, IN AN AMOUNT NOT TO EXCEED $120,000 FOR DESERT WILLOW GOLF RESORT - FISCAL YEAR 2015-2016 (CONTRACT NO. C34490). Mr. Alvarez stated this contract is for the purchase of greens fertilizer for Fiscal Year 2015-2016 with Southwest Turf Support, LLC, in the amount not to exceed $120,000. He said expenditures will be on as needed basis as determined by the superintendent for the golf course. Mayor Pro Tern Spiegel questioned why this item didn't go out to bid. 12 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 Mr. Alvarez explained this type of fertilizer is considered a sole source for Desert Willow, stating it was a custom blend that provides a variety of different ingredients that are proprietary, which allows the superintendent to maintains the quality of the greens. Further responding, he said he wasn't aware of any other vendor that could provide the same product. Councilmember Harnik recalled reading that Floratine products have an added benefit that others didn't provide. Mayor Pro Tern Spiegel moved to, by Minute Motion, authorize: 1) Desert Willow Golf Resort to purchase greens fertilizer products for the Golf Resort from Southwest Turf Support, LLC, Phoenix, Arizona, for FY 2015-2016 in an amount not to exceed $120,000-1 2) City Manager to execute the associated agreement for this purpose — contingent upon approval of the City's FY 2015-2016 Budget, funds will be available in Course and Grounds Expenses Account, No. 520-4195-495-8031. Motion was seconded by Tanner. Councilman Jonathan commented the question keeps coming up as to why staff wasn't going out to bid. He hoped that from a practice standpoint, staff would at least check the reality out there. For example, checking on-line, because products can be obtained from out of state and out of the country, and maybe there are options and cost -saving opportunities without reducing the quality. Mayor Weber called for the vote and the motion carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). F. REQUEST FOR AUTHORIZATION TO PURCHASE GOLF COURSE IRRIGATION SUPPLIES IN FISCAL YEAR 2015-2016 FOR DESERT WILLOW GOLF RESORT FROM HIGH TECH IRRIGATION, INC., IN AN AMOUNT NOT TO EXCEED $85,000. Mr. Alvarez stated this item is for approval to purchase irrigation supplies from High Tech Irrigation. The system at Desert Willow is on a Rain Bird System, and the only regional designated provider is High Tech Irrigation from Indio, California. Responding to question, he confirmed High Tech Irrigation is a sole source vendor for this region. Mayor Pro Tern Spiegel moved to, by Minute Motion, authorize the purchase of golf course irrigation supplies from High Tech Irrigation, Inc., Indio, California, for FY 2015-2016 in an amount not to exceed $85,000 — contingent upon approval of the City's FY 2015-2016 Budget, funds will be available in Course and Grounds Expenses Account, No. 520-4195-495-8031. Motion was seconded by Jonathan and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). 13 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 G. REQUEST FOR AWARD OF CONTRACT TO GRANITE CONSTRUCTION COMPANY IN THE AMOUNT OF $468,520 FOR THE PORTOLA AVENUE AT FRED WARING DRIVE FREE RIGHT -TURN PROJECT (CONTRACT NO. C27690C, PROJECT NO. 633-07). Mr. Greenwood said this was the fourth of five phases for completion of the project. This is where the street will be widen to the west, improve the aesthetics of the wall on the east side of the street, and improve the sidewalk on the east side of the street, which is the bulk of the scope of work for this contract. The final minor phase for landscaping will be a future contract. Mayor Weber commented the wall turned out very nice. Mayor Pro Tern Spiegel moved to, by Minute Motion: 1) Award subject contract for the Portola Avenue at Fred Waring Drive Free Right -turn Project to Granite Construction Company, Indio, California, in the amount of $468,520; 2) authorize Director of Finance to set aside a 10% contingency for the project in the amount of $46,852; 3) authorize Mayor to execute said contract —funding is available in Account No. 400-4438-433-4001 - Capital Project Reserve. Motion was seconded by Tanner. Councilman Tanner asked if there was any concerned between the difference in bids between Granite Construction and Matich Corporation. Mr. Greenwood responded he felt the bids were very tight. Further responding, he said staff hopes to have the project completed by August before school starts. However, when dealing with construction, he hated promising a certain date. Mayor Weber called for the vote and the motion carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). H. REQUEST FOR AWARD OF CONTRACT TO GRANITE CONSTRUCTION COMPANY IN THE AMOUNT OF $416,720 FOR THE TOWN CENTER WAY RESURFACING PROJECT (CONTRACT NO. C34340, PROJECT NO. 620-15). Mr. Greenwood explained this contract was for another piece of the aggressive paving program that staff's been on for the past few years. He noted Granite Construction was a local contractor. Councilman Tanner moved to, by Minute Motion: 1) Award subject contract, including Bid Alternate #1, for Construction of the Town Center Way Resurfacing Project to Granite Construction Company, Indio, California, in the amount of $416,720; 2) authorize Director of Finance to set aside a 10% contingency for the project in the amount of $41,672; 3) authorize Mayor to execute said contract — funding is available in Account No. 110-4311-433-3320 - General Fund Street Maintenance and in Account 14 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 No. 213-4311-433-3320 - Measure "A" Street Maintenance. Motion was seconded by Jonathan. Responding to question about the construction start date, Mr. Greenwood said it generally took 30 days to execute a contract, so he would expect the contractor to start then and finish the project within the following 30 days. Further responding, he confirmed notification to surrounding businesses would be provided. Mayor Pro Tern Spiegel asked if the project will require closing down the road. Mr. Greenwood replied the road will be impacted, but there will always be access, stating the Fire Station is on that street and they need full access to be provided. Councilman Jonathan stated, for the benefit of the audience, the City will recycle the existing asphalt into the base, which he thought was wonderful. Mr. Greenwood agreed, stating it's been a practice that Palm Desert has been pushing for five years now. Mayor Weber called for the vote and the motion carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). REQUEST FOR APPROVAL OF THE ANNUAL BUDGET FOR THE PRESIDENT'S PLAZA III PROPERTY AND BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2015-2016. Mr. Gibson said this was for the annual levy for President's Plaza III, which borders between Highway 111 and El Paseo, and between Highway 74 and Sage Lane. This was voted on by the District five years ago, stating this was the last year of the five, and next year it will have to be re -voted on. Mayor Pro Tern Spiegel moved to waive further reading and adopt: 1) Resolution No. 2015 - 53, approving the President's Plaza III Business Improvement District Annual Budget for FY 2015-2016; 2) Resolution No. 2015 - 54, ordering the levy and collection of assessments for FY 2015-2016. Motion was seconded by Jonathan. Councilman Tannerasked if the amount of the levywas the same every year. Mr. Gibson said the levy has a CPI (Consumer Price Index) factored in. Mayor Weber called for the vote and the motion carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). 15 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 J. REQUEST FOR APPROVAL OF MARTHA'S VILLAGE & KITCHEN 2015 THANKSGIVING DAY 5K EVENT, INCLUDING ROAD CLOSURES ON EL PASEO BETWEEN HIGHWAY 74 AND PORTOLA AVENUE, ON THURSDAY, NOVEMBER 26. Mayor Pro Tern Spiegel asked if this event was the same as last year. Administrative Secretary Amy Lawrence answered yes, stating Martha's Village & Kitchen will be using the same City certified course. Councilmember Harnik commented she was happy the event will only be held in Palm Desert this year. Councilman Tanner moved to, by Minute Motion, approve Martha's Village & Kitchen 2015 Thanksgiving Day 5K Event, including road closures on El Paseo between Highway 74 and Portola Avenue, on Thursday, November 26. Motion was seconded by Spiegel and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). Mayor Weber stated that certifying the course made quite a difference for the reputation of the event. Ms. Lawrence concurred. K. REQUEST FOR APPROVAL OF PALM DESERT CHARTER MIDDLE SCHOOL 2016 PANTHER 5K EVENT, INCLUDING ROAD CLOSURES ON EL PASEO BETWEEN HIGHWAY 74 AND PORTOLA AVENUE, SUNDAY, JANUARY 31. Administrative Secretary Amy Lawrence offered to answer questions and noted assistant principal for Palm Desert Charter Middle School wished to speak to the Council. MR. CHRIS GEYER, Assistant Principal at Palm Desert Charter Middle School (PDCMS), thanked the Council for working with them on the 5K event. Additionally, their school just awarded 13 students for completing the first PDCMS Triathlon. He said the Triathlon inspired by Dr. Scott Tinley, who is an author, two-time Hawaiian Iron Man World Champion, and supporter and sponsor of Dr. Roland Reinhart at Advance Pain Management. He said this wasn't a typical Triathlon of swim, bike, and run. The students must complete the following three components: 1) Submit a 500 word essay in the PDCMS Writing Contest; 2) participate in the Palm Desert Panther 5K in El Paseo; 3) volunteer and log at least one hour of community service with an approved charitable organization, making it the PDCMS Authors, Athletes, and Community Action Triathlon. He said the Triathlon would not be possible without Council's approval of the 5K Event, nor without the efficient and capable assistance of Ms. Lawrence and Ms. Frankie Riddle. He noted there was a world record set on the El Paseo 16 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 5K course last year by seven -year -old Megan Crum from Lake Elsinore for the six- and seven -year -old female's category. Megan's time last January was 20 minutes and 45 seconds. He again thanked the Council. Councilman Tanner moved to, by Minute Motion, approve Palm Desert Charter Middle School 2016 Panther 5K Event, including road closures on El Paseo between Highway 74 and Portola Avenue, on Sunday, January 31. Motion was seconded by Spiegel. Mayor Weber thanked Mr. Geyer for the information, and Councilman Jonathan thanked him for the event itself. Adding that he was fortunate to have toured PDCMS and loved what was being done there. He also congratulated Mr. Geyer on this event, because he knew the hard work and effort it took to raise the much needed funding for the various programs. Mayor Weber called for the vote and the motion carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). L. CONSIDERATION OF THE APPROVAL OF A TEMPORARY WAIVER OF CERTAIN PARKS ORDINANCES FOR DURATION OF THE LOVING ALL ANIMALS SUPER PET ADOPTION EVENT TO BE HELD ON SATURDAY AND SUNDAY, NOVEMBER 14-15, 2015, IN CIVIC CENTER PARK. Senior Management Analyst Ryan Stendell noted the staff report on the proposed upcoming new and exciting event at Civic Center Park. Councilman Tanner moved to, by Minute Motion, approve a temporary waiver of Palm Desert Municipal Code Sections 11.01.140 - Amplified Sound, and 11.01.080(Q) - Vendor Sales, for duration of the Loving All Animals Super Pet Adoption 2015 Event on November 14-15 in Civic Center Park. Motion was seconded by Jonathan and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). Councilmembers Tanner and Jonathan thanked the sponsor Loving All Animals (LAA) for coming to the City of Palm Desert to hold their event, stating they appreciated these types of events at the park. M. CONSIDERATION OF THE VISITOR CENTER TRANSITION PLAN. Tourism & Marketing Manager Donna Gomez reported that staff was directed to assemble and prepare a transition plan for the Visitor Center to provide visitor services from City Hall. She noted the staff report and offered to answer questions. Councilmember Harnik inquired about the e-commerce program. 17 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 Ms. Gomez replied it entailed selling merchandise and souvenirs on-line, which will be accessed through the City's website, as opposed to from a retail. Councilmember Harnik recalled discussions about having kiosks and wondered if that was still being explored. Ms. Gomez replied that with the addition of staff they will have the ability to research it. Further responding, she said kiosks can probably be placed at several locations throughout the community, so she will explore and identify several locations and find out what it would cost. Councilman Tanner moved to, by Minute Motion, approve the Visitor Center Transition Plan as presented. Councilman Jonathan inquired about the time line for the Technology -based programming that will be explored and implemented Ms. Gomez said there wasn't a specific date, but she will be putting together a marketing plan that will include specific goals, objectives, and time lines within a fiscal year. She hoped to do the research over the next few months and look at implementing some programs. Mayor Pro Tern Spiegel expressed his opposition to the relocation of the Visitor Center stating it was the wrong thing to do. He believed the Visitor Center would be better off at the Palm Desert Chamber of Commerce building, because the facility was available and it could be open Saturday and Sunday; otherwise, it would have to be closed during the weekend. Therefore, he would be voting no. Councilmember Harnik added it was the reason she inquired about the kiosks, because information can still be provided on a Saturday or Sunday. Councilman Jonathan said Mayor Pro Tern Spiegel's comments resonated with him, however, the annual savings of more than $200,000 spoke volumes as well. He felt it was worth trying for a year, stating people might be pleasantly surprised and perhaps find a more effective mechanism of answering questions for visitors and marketing the City. If not, the City can go to plan B, which could be the relocation of the Visitor Center to the Chamber building. Councilmember Harnik added that tourism apps were also discussed, which can be another asset. At various conferences she attends they are always discussing the use of mobile apps, stating that people use them before walking into a store. in PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 Councilmember Harnik seconded the motion. Mayor Weber agreed that kiosks will be available and easy to spot for people who are meandering around, whereas if the Visitor Center was moved back to the Chamber building without the assistance of a mobile app, it will be very difficult to find, which was the problem when it was over there before. She was in favor of trying out what was being proposed, and if it didn't work out the Council can always change it. Mayor Weber called for the vote and the motion carried by a 4-1 vote (AYES: Harnik, Jonathan, Tanner, and Weber; NOES: Spiegel). N. REQUEST FOR APPROVAL OF DOWN PAYMENT ASSISTANCE LOANS FROM ANY AVAILABLE FUNDING SOURCE RESTRICTED FOR THIS PURPOSE IN AN AMOUNT NECESSARY TO SECURE AN AFFORDABLE HOUSING COST ASSOCIATED WITH A DIRECT SALE IN FALCON CREST - 74600 KING FISHER CIRCLE (APN 624-440-014) (JOINT CONSIDERATION WITH THE PALM DESERT HOUSING AUTHORITY). Ms. Moore stated this was a direct sale and is expected to close; however, the buyer needs some level of down payment assistance and staff recommended approval. She offered to answer questions. Mayor Pro Tem/Vice Chairman Spiegel moved to, by Minute Motion, authorize: 1) Silent down payment assistance loan associated with a direct sale in Falcon Crest, not to exceed 40% of the sales price of the home ($225,000) to ensure an affordable housing cost, pursuant to California Health and Safety Code Section 50052.5, for a qualified low - or moderate -income household from any available funding source restricted for such purpose (Low and Moderate Income Housing Asset Fund, BEGIN Fund, and Housing Mitigation); 2) payment of the transaction costs, if necessary, for the purpose of repairs required for closing, fees customary to real estate transactions in Riverside County, including escrow, title, FHA Fees, inspections, vermin eradication, commissions, and disclosures, up to a maximum of $3,500; 3) use of the Falcon Crest Sales Program and documents, including the restrictive covenant and loan documents for the applicable funding source, and authorize Mayor to execute; 4) Director of Finance to draw monies from the relative funds to facilitate the transaction; 5) Authority Chairman and/or Authority's Executive Director, or his designee, to finalize and execute any ancillary documents necessary to effectuate the actions taken herewith — monies are available in the appropriate account in the Low and Moderate Income Housing Asset Fund, BEGIN Fund, and Housing Mitigation Fund. Motion was seconded by Harnik and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). XV. CONTINUED BUSINESS None 19 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 XVI. OLD BUSINESS A. REQUEST FOR AWARD OF CONTRACT TO GRANITE CONSTRUCTION COMPANY IN THE AMOUNT OF $404,000 FOR THE HIGHWAY 111 RIGHT TURN TO WESTBOUND FRED WARING DRIVE (CONTRACT NO. C34320, PROJECT NO. 659-14). Mr. Greenwood said this project is located on the Red Lobster Restaurant corner of Fred Waring Drive and Highway 111. He said this was the project where all the bids were rejected a couple of meetings ago. He said staff corrected its error in the specifications, rebid it, and Granite Construction was the sole bidder. Councilmember Tanner questioned why the City rejected the bids the first time. Mr. Greenwood explained that staff made an error in the specification and it was likely to cause a substantial change order, which is reflected in the new bid with the higher amount. Therefore, indeed, there would have been a significant change order. Councilman Tanner moved to, by Minute Motion: 1) Appropriate $80,000 from Unobligated Measure "A" funds to Account No. 2134383-4400100; 2) award the subject contract to Granite Construction Company, Indio, California, in the amount of $404,000 for the Highway 111 Right Turn to Westbound Fred Waring Drive; 3) authorize Director of Finance to set aside a 10% contingency for the project in the amount of $40,400; 4) authorize Mayor to execute said contract —funding is available in Measure "A," Account No. 2134383-4400100 for the Right Turn portion of the project, and in Account No. 2134363-4400100 for the Sidewalk Improvements in front of MOR Furniture. Motion was seconded by Spiegel. Councilmember Harnik noticed the scope of work will be in front of MOR Furniture Store, which she thought was in the City of Rancho Mirage. Mr. Greenwood said the City limit line actually bisects the building. Responding to question about the sales tax, he said Palm Desert received half the sales tax revenue. Mr. Gibson confirmed the City received 69% of the sales tax, because it's based on square footage. Mayor Weber called for the vote and the motion carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). 20 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 XVII. PUBLIC HEARINGS A. REQUEST FOR APPROVAL OF A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT, DEVELOPMENT AGREEMENT, CHANGE OF ZONE TO ESTABLISH A HIGHER DENSITY, PRECISE PLAN OF DESIGN, AND TENTATIVE TRACT MAP 36874 TO SUBDIVIDE 15.52 ACRES INTO 112 CONDOMINIUM UNITS AND COMMON AREA AMENITIES LOCATED AT 38400 PORTOLA AVENUE, Case Nos. DA/C-Z/EA/PP 15-15 and TTM 36874 (Portola PD, LLC, Applicant). Councilman Jonathan stated he would recuse himself from this item and left the Council Chamber. Assistant Planner Kevin Swartz stated the Applicant requested a continuance to the meeting of July 9 to allow the City Council to establish policy regarding the Affordable Housing In -Lieu Fee. However, he recommended that Council open the public hearing to allow for public testimony. Mayor Weber declared the public hearing open and invited public testimony FAVORING or OPPOSING this matter. There was no public testimony offered, but given the recommendation was to continue this item to July 9, she left the public hearing open. Mayor Pro Tern Spiegel moved to, by Minute Motion, continue this item to the meeting of July 9, 2015. Motion was seconded by Tanner and carried by a 4-0 vote (AYES: Harnik, Spiegel, Tanner, and Weber; NOES: None; ABSENT: Jonathan). B. REQUEST FOR APPROVAL OF THE FINAL ENGINEER'S REPORT AND ORDER TO LEVY FOR FISCAL YEAR 2015-2016 FOR THE CITY OF PALM DESERT BENEFIT ASSESSMENT DISTRICT NO. 1. Mr. Gibson said this District is assessed forthe Section 29 drainage system. The District was formed by the surrounding business communities and it was approved by them. He noted the levy has a CPI (Consumer Price Index) factor. In case there is damage to the facility is the main reason the City collects these funds . Mayor Weber declared the public hearing open and invited public testimony FAVORING or OPPOSING this matter. With no public testimony offered, she declared the public hearing closed. Mayor Pro Tern Spiegel moved to waive further reading and adopt Resolution No. 2015 - 56, approving the Annual Engineer's Report, and ordering the levy and collection of assessments within the City of Palm Desert Benefit Assessment District No. 21 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 1 for FY 2015-2016, pursuant to provisions of the Benefit Assessment Act of 1982. Motion was seconded by Harnik and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). C. REQUEST FOR APPROVAL OF THE FINAL ENGINEER'S REPORT AND OF ORDERING THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS WITHIN THE CONSOLIDATED PALM DESERT LANDSCAPE AND LIGHTING DISTRICT FOR FISCAL YEAR 2015-2016. Mr. Gibson explained this item represented all the Landscape and Lighting Districts within the City limits. He said the City is required to hold an annual public hearing to notice the Final Engineer's report. He said increases are based on CPI only, and it's adjusted based on whatever the costs are for each line item. Mayor Weber declared the public hearing open and invited public testimony FAVORING or OPPOSING this matter. With no public testimony offered, she declared the public hearing closed. Mayor Pro Tern Spiegel moved to waive further reading and adopt: 1) Resolution No. 2015 - 57, approving the Final Engineer's Report for the Consolidated Palm Desert Landscaping and Lighting District for FY 2015-2016; 2) Resolution No. 2015 - 58, ordering the levy and collection of assessments within the Consolidated Palm Desert Landscaping and Lighting District for FY 2015-2016. Motion was seconded by Tanner and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). D. REQUEST FOR APPROVAL OF THE PROPOSED SALE OF THE PROPERTY LOCATED AT 42204 VERDIN LANE (APN 624-440-007), PALM DESERT, PURSUANT TO HEALTH AND SAFETY CODE SECTION 33433(c) (JOINT CONSIDERATION WITH THE PALM DESERT HOUSING AUTHORITY). Ms. Moore stated that before the sale of a property, the City is required to hold a public hearing. Also, she had provided an incorrect Assessor's Parcel Number (APN), stating the correct one is APN 624-440-007, which is different from what was listed on the agenda and staff report. Mayor/Chairman Weber declared the public hearing open and invited public testimony FAVORING or OPPOSING this matter. With no public testimony offered, she declared the public hearing closed. Councilman/Member Jonathan moved to: 1) Waive further reading and adopt Resolution No. HA - 75, approving the sale of the subject property, pursuant to the attached draft Purchase and Sale Agreement for up to $225,000, depending on terms of the negotiated sale; 2) by Minute Motion, approve/authorize: a) Silent homebuyer assistance loan in an amount that does not exceed 40% of the sales price ($225,000) for PA PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 the homebuyer to ensure an affordable housing cost for a qualified low- or moderate -income household from any available funding source restricted for such purpose (BEGIN, Housing Mitigation, Housing Authority Program Income); b) payment of the transaction costs from the sale proceeds for the purpose of repairs required for closing, fees customaryto real estate transactions in Riverside County, including escrow, title, FHA Fees, inspections, vermin eradication, commissions, and disclosures; c) use of the Falcon Crest Sales Program and documents, including the restrictive covenant and loan documents forthe applicable funding source, in their substantial form; d) Mayor, Authority's Chairman, and/or Authority's Executive Director, or his designee, to finalize and execute the Purchase and Sale Agreement and any ancillary documents necessary to effectuate the sale and actions taken herewith. Motion was seconded by Tanner and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). XVIII. REPORTS AND REMARKS A. CITY MANAGER 1. City Manager Meeting Summaries Report for the Period of May 18- 29, 2015. Mr. Wohlmuth called attention to the printed report provided with the agenda packets and offered to answer questions. Upon inquiry, he said the interview with News Channel 3 was regarding water conservation. Councilman Tanner asked why all of a sudden Indio and Desert Hot Springs were getting a break from the State's water reduction mandate percentages and the City wasn't, even though Palm Desert was already doing much better than they were. Mr. Wohlmuth explained that from his discussion with a couple of Coachella Valley Water District (CVWD) Board Members and General Manager Jim Barrett, Desert Hot Springs' and Indio's per capita usage was far lower than Palm Desert's. Additionally, he reminded Councilmembers that the Statewide goal is set at 25%, and then it was applied to each water district based on certain data, such as per capita consumption. Some districts were lower than 25%, some higher; CVWD has a pretty high per capita usage rate. Councilman Jonathan pointed out that there was also discussion that the per capita calculation for Palm Desert was done incorrectly, because it did not take into consideration seasonal residents not counted in the census compared to full-time residents that are counted. He asked if this factor was being explored. 23 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 Mr. Wohlmuth said the City is not exploring that issue, it would be something CVWD would have to petition the State about. He offered to talk to Mr. Barrett about CVWD's seeking any sort of variance from the 36% mandate based on Palm Desert's seasonal population. Councilmember Harnik added with the City of Indian Wells and all the other jurisdictions served by CVWD being in a similar position, taking that information up would be helpful to all. In response to Councilman Tanner's question about the number of municipal and private golf courses having a usage and per capita effect on water consumption, Mr. Wohlmuth answered that they probably did not have an effect. Most golf courses in the Coachella Valley are on their own wells, and they'd be at 25% anyway, if they're not metered by CVWD. With City Council concurrence, the City Manager's Meeting Summaries Report for the Period of May 18-28, 2015, was received and filed. 2. Affordable Housina Studv Session Later in the meeting, Mr. Wohlmuth announced that staff is now planning to conduct a Study Session regarding Affordable Housing on Thursday, June 18, 2015, at 2:00 p.m. in the Administrative Conference Room, prior to the adjourned regular Council Meeting on that day primarily being held to approve the FY 2015-2016 Budget. B. CITY ATTORNEY None C. CITY CLERK Ms. Klassen reminded Councilmembers to adjourn each of their meetings today to Thursday, June 18, 2015, at 3:00 p.m. for the adjourned regular meeting to be held on that date. D. PUBLIC SAFETY 1. Fire Department None 24 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 2. Police Department None E. MAYOR AND MEMBERS OF THE CITY COUNCIL Mayor's Meeting Summaries Report for the Period of May 17-30, 2015. With City Council concurrence, the Mayor's Meeting Summaries Report was received and filed. 2. Council Requests for Action/Committee Reports/Comments: a) Desert Willow Golf Resort - SCGA Youth Play — Councilman Jonathan said he and the Mayor received an e-mail from Michael Wales, talking about a program of golf for kids at a reduced rate and SCGA reimbursing Desert Willow for the discount amount. He said this would result in no dollars out of pocket and enable children to play at a highly reduced rate at Desert Willow. He added that La Quinta was already a participant for the summer only and felt it would be appropriate for the City to explore this opportunity at its own Desert Willow, and hoped it could be done during this summer season. He added that colleagues at the City of La Quinta could probably provide valuable information in this regard to City staff. Mr. Wohlmuth agreed to place the matter on the next President's Club Meeting. He was aware of SCGA making application to Desert Willow, similar to swim meets making application to the Palm Desert Aquatic Center for their tournaments, but was not aware of SCGA having an ongoing program. He said if something results from the topic at the President's Club Meeting, he'll report it back to Council at that time. b) Desert Willow Golf Resort - Resident Discounts — Councilman Jonathan noted that the City received comments from one resident about the lack of a discount on specials offered at Desert Willow. He went on to explain that periodically, Desert Willow has special offers and wondered if the President's Committee could explore the desirability of offering a discount on those offers to Resident Card holders as an added benefit (i.e., a $95 special rate reduced to $85 with Resident Card). Mr. Wohlmuth agreed to bring this request to the June meeting of the President's Committee as well. 25 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 Mayor Pro Tern Spiegel noted that Desert Willow was currently offering a 20% discount on food with a Resident Cards. c) Palm Desert Charter Middle School Panther 5K — Councilman Tanner said for Ms. Riddle's benefit that PDCMS Assistant Principal Geyer complimented both she and Administrative Secretary Amy Lawrence for all of their help and good work in coordinating the Panther 5K. He said since Ms. Riddle was away from the Chamber at the time this compliment was offered, he wanted to make sure to call it to her attention. d) Riverside County Transportation Commission — Councilmember Harnik reported that she'd attended the RCTC Meeting yesterday. There was the usual conversation regarding funds for infrastructure, or the lack thereof — continuing issues surrounding the decreased amount of gas tax revenues that have resulted in a smaller pot of funds available from both the Federal and State Governments for infrastructure. Additionally, she said there was another matter regarding SB 821 Funds, which are set aside for applications for pedestrian and bicycle ways. She said every application submitted to RCTC for those funds was granted, with $500,000 leftover. RCTC will consider any applications at any time they are received for such projects. She asked staff if there was anything Palm Desert was contemplating in order to submit an application. Mr. Wohlmuth answered that staff would look into it for any possibilities. In answer to question about what types of projects were allowed by SIB 821, Mr. Greenwood said it was fast money, but it was the one type of funding that was too fast for the City — work has to be completed within a year, and there aren't currently any projects that are designed and ready to build. However, he offered to take another look to see if any would be eligible. e) Coachella Valley Association of Governments - CVLink — Councilmember Harnik said they are continuing to hold meetings and provide information to help people understand the project and correct the incorrect assumptions. 26 PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2015 3. Council Consideration of Travel Reguests and Reports: None XIX. ADJOURNMENT On a motion by Spiegel and unanimous consent of the City Council, Mayor Weber adjourned the meeting at 5:04 p.m. to Thursday, June 18, 2015, at 3:00 p.m., for an Adjourned Regular City Council Meeting. ATTEST: RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA SUSAN MARIE WEBER, MAYOR 27