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Home My WebLink AboutC22310I CO1 and C22310H CO2 - Monterey Avenue at I-10 669-02Contract Nos. C2231 OH/I CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: APPROVE CHANGE ORDER NO. 1 TO CONTRACT NO. C22310H WITH DYNAMIC ENGINEERING SERVICES, INC. AND APPROVE CHANGE ORDER NO. 2 TO CONTRACT NO. C223101 WITH POWELL CONSTRUCTORS, INC., AND OFFICIALLY ACCEPT THE FEDERAL AND STATE FUNDING FOR THE MONTEREY AVENUE AT INTERCHANGE 10 RAMP MODIFICATION PROJECT (PROJECT NO. 669-02) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: Powell Constructors, Inc. 8555 Banana Avenue Fontana, California 92335 CONSULTANT: Dynamic Engineering Services, Inc. 27395 Echo Canyon Court Corona, CA 92883-6397 DATE: July 09, 2015 CONTENTS: Change Order No. 1 (Dynamic Engineering Services, Inc.) Change Order No. 2 (Powell Constructors, Inc.) Recommendation By Minute Motion; 1. Approve Change Order No. 1 to Contract C223101 to Dynamic Engineer Services, Inc., of Corona, California, in the amount of $44,929.35; and 2. Approve Change Order No. 2 to Contract C22310H for the construction of the Monterey Avenue at 1-10 Ramp Modification Project (Project No. 669-02) to Powell Constructors, Inc., of Fontana, California, in the amount of $306,844.63; and 3. Authorize the transfer of $306,844.63 from contingency to base; and 4. Officially accept the Federal and State Grants; and 5. Authorize the Mayor to execute said Change Orders. Funds are available in Account No. 2134389-4400100, Monterey Avenue at 1-10 Ramp Modification. Staff Report Approve Change Orders and Officially Accept Federal and State Grants Page 2 of 3 July 09, 2015 Background On January 23, 2014, City Council awarded Construction Contract No. C22310H to Powell Constructors, Inc., in the amount of $7,037,417.35 and approved a 10 percent contingency. At the same meeting, Contract C223101 for Construction Management was awarded to Dynamic Engineering Services, Inc., in the amount of $785,714.20. The Notice to Proceed was issued on March 31, 2014. On June 12, 2014, City Council approved Change Order No. 1 to Construction Contract C22310H resulting a credit of $6,316.13 to the original contract amount. As construction progressed, the contractor encountered some unanticipated conditions and conflicts. In addition, it became necessary to implement construction amendments, due either to a change in the original design or Caltrans' mandated directives. These detailed changes are outlined in the attached Change Order form and result in an increase to the contract in the amount of $306,844.63, as well as additional construction contract days. The majority of these changes were on a time and material basis which means the construction manager tracked the actual costs based on the actual labor, equipment, and material used, which helps to elevate costly delays. The aforementioned construction changes have necessitated Change Order No. 1 to the construction management contract associated with the construction management cost for the additional work. After thorough evaluation and negotiation, staff recommends Change Order No. 1 to Contract C223101, with Dynamic Engineering Services, Inc., in the amount of $44,929.35. The Director of Finance/City Treasurer recommends that the City Council officially accept the Federal and State grants for this project. Staff Report Approve Change Orders and Officially Accept Federal and State Grants Page 2 of 3 July 09, 2015 Fiscal Impact The fiscal impact associated with this action is the combined total of both change orders. Prepared ;44A� Bo Chen, P.E., City Engineer Paul S. Gibs6nl Director of Finance n M. Wohlmuth, City Manager Depa Mark GVbe wood, P.E., Director of ublic Works CITY OF PALM DESERT CONTRACT CHANGE ORDER Contract Purpose Monterey Avenue at 1-10 Ramp Modification Consultant's Name Dynamic Engineering Services, Inc. Address: 27395 Echo Canyon Court Corona, CA 92883-6397 Contract # / P.O. # Change Order No. Contingency: Account No. Project No. Vendor No. C223101 1 YES NO 2324383-4400100 669-02 You are herebv requested to comolv with the followina chanaes from the contract plans and specifications: DESCRIPTION OF CHANGES (Supplemental Plans, Specifications, and Directives dated Attached DECREASE In Contract Price INCREASE In Contract Price 1. Additional construction management services for the added duration due 44,929.35 construction contract extention. TOTALS: - 44,929.35 JUSTIFICATION: Additional changes to the construction contract required associated changes in the construction management time and duties. TOTAL BUDGET FOR PROJECT: + 830,643.55CONTINGENCY: Less: Expend. & Encumb. To Date: - 785,714.20 Amount Approved by Council: + Less: This Change Order Amount: - 44,929.35 Less: Prior Change Order(s): - - BALANCE OF BUDGET Less: This Change Order. - REMAINING FOR PROJECT: 0.00 Balance Remaining of Contingency: - The amount of the Contract will be increased by the Sum of: Forty Four Thousand Nine Hundred Twenty Nine Dollars and 35/00 ($44,929.35). See reverse ... Contract C223101 Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension N/A Revised Contract Total $830,643.55. Days. The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: DEPARTMENT HEAD 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR NOTE: No payments will be made prior to City Manager and Council approval CONTRACTOR VAN G. TANNER, MAYOR Date Accepted Date Approved CITY MANAGER Date Approved See reverse ... CITY OF PALM DESERT CONTRACT CHANGE ORDER Contract Purpose Monterey Avenue at 1-10 Ramp Modification Consultant's Name Powell Constructors, Inc. Address: 8555 Banana Avenue Fontana, California 92335 Contract # / P.O. # Change Order No. Contingency: Account No. Project No. Vendor No. C2231OH I 2 ES NO 2134389-4400100 669-02 You are herebv requested to comply with the followina chanaes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans Specifications, and Directives dated Attached In Contract Price In Contract Price 1. Modifying pile foundation due to vibration 48,626.74 2. Changing swing got to chain link 1,137.00 3. Changing metal bean guard rail to mid west guard rail 1,488.30 4. Modifying ramp metering sign and pole 4,972.81 5. Modifying WB off-rampNarner Road pole 3,762.00 6. I I D extra work 39,188.80 7. Providing temporary signal/lighting for stage 4 construction 42,163.79 8. Re -grading MA-1 loop ramp due to grade discrepancy 100,409.78 9. Extra concrete barrier for Retaining Wall due to MA-1 grade discrepancy 56,333.77 10. Relocating metal beam guard rail (MBGR) 8,937.50 11. Additional earthwork/roadway excavation 96,874.18 12. Miscellaneous Credit for various quanitity bid items 97,050.04 TOTALS: 97 050.04 403 894.67 NET CHANGE IN CONTRACT PRICE: 306,844.63 JUSTIFICATION: The aforementioned changes have been caused by the some unforeseen conditions and conflicts encountered, as well as original design oversights, and new design directives mandated by Caltrans. The majority of these changes especially the big ticket items were on time and material basis which means the construction manager has tracked the dutudi cusL iur Mdiendi, cyuipmufiL, dim iduui MbLudu ui TOTAL BUDGET FOR PROJECT: + 7,337,945.85 Less: Expend. & Encumb. To Date: - 7,031,101.22 Less: This Change Order Amount: - 306 844.63 BALANCE OF BUDGET REMAINING FOR PROJECT: - negotiated prices. CONTINGENCY: Amount Approved by Council: + 703,741.73 Less: Prior Change Order(s): - - Less: This Change Order: - 306 844.63 Balance Remaining of Contingency: 396,897.10 The amount of the Contract will be increased by the Sum of: Three Hundred Six Thousand, Eight Hundred Forty -Four Dollars and 63/100 ($306,844.63). See reverse Contract C22310H Change Order No. 2 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension 100 Days. Revised Contract Total $7,337,945.85 . The undersigned Contractor approves the foregoing Change Order # 2 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 2 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: 2. ACCEPTED BY: CERTIFIED FUNDS AVAILABLE: DEPARTMENT HEAD FINANCE DIRECTOR NOTE: No payments will be made prior to City Manager and Council approval CONTRACTOR Date Accepted 4. APPROVED BY: VAN G. TANNER, MAYOR Date Approved CITY MANAGER Date Approved See reverse