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Home My WebLink AboutC33330B - Contract Amendment 1 - Alessandro West Improvement ProjectCITY OF PALM DESERT Contract No. C33330B ECONOMIC DEVELOPMENT DEPARTMENT STAFF REPORT REQUEST: AUTHORIZE AN AMENDMENT TO PROFESSIONAL SERVICE CONTRACT WITH PREST-VUKSIC ARCHITECTS RELATING TO THE ALESSANDRO WEST IMPROVEMENT PROJECT SUBMITTED BY: Martin Alvarez, Director of Economic Development DATE: September 10, 2015 CONTENTS: Prest-Vuksic Professional Services Contract Amendment Exhibit A Site Map Recommendation By Minute Motion that the City Council: 1. Waive further reading and approve an amendment to professional architectural design Contract No. C33330B with Prest-Vuksic Architects in the amount of $12,875,00, for the additional design scope for the Alessandro West Improvement Project; 2. Authorize the move of 10% contingency ($3,869.50) to base and appropriate $9,005.50 from Capital Project Fund Account No. 4004341- 4400100. Costs will be reimbursed to the City from bond proceeds pursuant to the approved Alessandro Bond Proceeds Funding Agreement; 3. Authorize the Executive Director to execute the professional services contract amendment as it relates to the design of the Alessandro West Improvement Project. Background Over the last decade the former Redevelopment Agency acquired several properties located adjacent to the Alessandro Alley. The intent of the acquisition was to implement an improvement project that would assist in renovating the blighted area and provide improvements that would stimulate new economic development and expansion of the commercial properties located to the south. Future expansions or reconstruction of the older commercial buildings will require additional parking inventory. On March 26, 2015, the City approved two design contracts to finalize the design of the Alessandro West Improvement Project. The first contract was with the Altum Group in the amount of $105,560.00, plus a 10 percent contingency to update and complete the engineering plans for the project. The second contract was with Prest-Vuksic Architects in the amount of $38,695.00, plus a 10% contingency to complete the architecture designs for Staff Report Contract No.(s) C33330B Alessandro West Improvement Project Design Amendment September 10, 2015 Page 2of2 the remodeling of the Las Palmas Apartment frontage, new carports to serve the apartment complex, project lighting and landscaping. Discussion In March of 2015, the City entered into a contract with Prest-Vuksic Architect (PVA) to complete the construction drawings to ensure compliance with current building codes, lighting design for the entire Alessandro West corridor, landscape designs, as well as bidding and construction administration services. The proposed amendment to the contract will address the following additional scope of work for the project: 1. Modify the south face of the existing walls that were recently erected on private property to be in keeping with the Alessandro West wall design. 2. Establish a design for future walls that will be harmonious with the recently erected walls. 3. Provide landscape, lighting and electrical design for the proposed central parking area located at San Marcos and San Clemente Circle (see attached map). 4. Provide structural design for central parking lot light poles. 5. Coordinate with civil engineer in regard to additional parking lot. PVA proposal is in the amount not to exceed $12,875.00. Fiscal Analysis Funds are currently budgeted in Fiscal Year 2015/2016 Account No. 4004341-4400100. Although the Capital Projects Fund would initially advance the funds for the design and construction of the Alessandro West Improvement Project, the City will be reimbursed by the Successor Agency pursuant to the approved Alessandro Bond Proceeds Funding Agreement and funds available from the Project Area 1 Bond Funds. Prepa ed By: Martin Alvarez Director of Economic Development Revie a and Concur: -7 Paul S. Gibson, Director of Finance Approvol Jo. Wohlmuth C' anager Department Head: L"'� rfi Rudy Acosta Assistant City Manager \\srv-fi12k3\groups\Econ DevelopmentWlartin AlvarezWessandro Alley\SR AAWest Design Amend 9-10-15.docx CITY Of PALM DESERT Contract # / P.O. # C33330B P111922 Amendment/ PROF IJIJIfG N �`.��j� �„ ��, WNRIO �" a� Change Order No. 1 + Contingency: YES NO X Contract Purpose Architectural Design Services — Alessandro West Account No. 4004341-4400100 Consultant's Name Prest Vuksic Architects Project No. Address: 44530 San Pablo, Suite 200 Vendor No. Palm Desert, CA 92260 You are herebv reauested to comr,ly with the followina chanaes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price Additional design services for Alessandro West Improvement Project $12,875 Modify south face of exiting walls, establish a design for future walls, provide landscape, lighting & electrical design for proposed central parking area at San Marcos and San Clemente Circle. Provide structural design for central parking lot light poles. Coordinate with civil engineer in regard to additional parking lot. TOTALS: - 12,875.00 12,875.00 NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: Additional monies were collected therefore an increase in the contract must be approved in order to spend the funds TOTAL BUDGET FOR PROJECT: + 51,570.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 38,695.00 Amount Approved by Council: + 3,869.50 Less: This Change Order Amount: - 12,875.00 Less: Prior Amendment(s): - - BALANCE OF BUDGET Less: This Amendment: - 3,869.50 REMAINING FOR PROJECT: - Balance Remaining of Contingency: - The amount of the Contract will be Increased by the Sum of: Twelve Thousand Eight Hundred Seventy Five Dollars and 00/100 ($12,875.00). G \Econ DevelopmenlWlartin AWarezWessandro Alley\Design AgreementsWmendment-Presl Vuksic C33330B doc Continued on reverse Contract C33330B Amendment No. 1 Continued from front This Contract Amendment covers changes to the subject contract as described herein. The consultant shall perform all work as necessary or required to complete the Contract Amendment items for a lump sum price agreed upon between the Consultant and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension 90 Days. Revised Contract Total $ 51,570.00 The undersigned Consultant approves the foregoing Contract Amendment # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Contract Amendment # 1. The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Contract Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Contract Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Contract Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: DEPARTMENT HEAD 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR NOTE: No payments will be made prior to City Manager and Council approval CONSULTANT SUSAN MARIE, MAYOR CITY MANAGER Date Approved Date Approved G tEcon DevelopmentWlartin AlvarezWlessandro AIIefflesign AgreementsWmendment-Prest Vuksic C33330B.doc Continued on reverse Contract No. C33330B PREST • VUKSIC ARCHITECTS ADDITIONAL WORK AUTHORIZATION To: City of Palm Desert Project: Alessandro Alley Additional Services 73-150 Fred Waring Drive Palm Desert, CA 92260 Project Number: 214049 Date: August 25, 2015 Attn: Martin Alvarez Location: Alessandro Alley Phone: 760-346-0611 Issued By: John Vuksic, AIA Prest-Vuksic Architects This Authorization will serve as an Agreement between: The City of Palm Desert and Prest Vuksic Architects, Inc. The Project: Alessandro Alley Additional Services Prest Vuksic Architects will provide: () New Services (X) Additional Services () Revised Scope of Services ARCHITECT'S BASIC SERVICES AND RESPONSIBILITIES Prest-Vuksic Architects will provide the following additional services: 1. Modify the south face of the existing site walls that were recently erected on private property but adjacent to Alessandro Alley to be more in keeping with the design theme that has been planned for the Alessandro Alley project. 2. Establish a design for future walls that will be harmonious with the recently erected site walls. 3. Provide landscape design for the additional parking lot. 4. Provide lighting and electrical design for the additional parking lot. 5. Provide structural design for light poles in additional parking lot. 6. Coordinate with the Civil Engineer in regard to additional parking lot. 44530 SAN PABLO AVE SUITE 200 PALM DESERT CA 92260 T . 760 779 5393 F . 760 779 5395 Contract No. C33330B Additional Work Authorization Alessandro Alley Additional Services Project No. 214049 FEE PROPOSAL Prest Vuksic Architects shall be compensated for the additional services as indicated below: Architect Landscape Architect Structural Engineer Electrical Engineer $6,500 plus reimbursable expenses $3,400 plus reimbursable expenses $1,200 plus reimbursable expenses $1,775 plus reimbursable expenses Note: All consultant fees listed include a 15% multiplier for reimbursable expenses as outlined in this Agreement. PREST VUKSIC ARCHITECTS' HOURLY RATES Principal/Project Architect: $195/hr. Project Manager: $145/hr. Interior Designer: $125/hr. Job Captain $125/hr. Senior CADD Operator: $95/hr. Intermediate CADD Operator: $85/hr. Junior CADD Operator: $75/hr. Secretary: $65/hr. REIMBURSABLE EXPENSES Reimbursable Expenses would be billed using a multiplier of 1.15 (15%) in addition to the Architect's compensation and include actual expenditures made by the Architect and Architect's employees in the interests of the Project for the expenses listed in the following subparagraphs: 1. Fees paid in securing approvals of authorities having jurisdiction over the project. 2. Computer plotting and reproductions of drawings, specifications and other documents. 3. Postage and special handling of documents. 4. Expense of overtime work requiring higher than regular rates, if authorized by the Owner. 5. Expense of additional insurance coverage or limits, including professional liability insurance, requested by the Owner in excess of that normally carried by the Architect. 6. Any consultants (structural engineer, landscape architect, etc.) retained by the Architect. Prest Vuksic Architects John Vuksic, AIA Date Owner Authorized Signature City of Palm Desert Date 2