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Home My WebLink AboutC34310 - Change Order 1 - Notice of Completion - Civic Center HVAC Replacement 2015Contract No. C34310 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: APPROVAL OF CHANGE ORDER NO. 1 AND REQUEST FOR ACCEPTANCE OF WORK FOR CONTRACT NO. C34310 WITH ANDERSON AIR CONDITIONING L.P. FOR THE CIVIC CENTER HVAC REPLACEMENT 2015 (PROJECT NO. 764-15) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: Anderson Air Conditioning L.P. 2100 E. Walnut Avenue Fullerton, California 92831 DATE: September 10, 2015 CONTENTS: Notice of Completion Change Order No. 1 Recommendation By Minute Motion: 1. Approve Change Order No. 1 in the amount of $5,773; 2. Authorize the Mayor to execute Change Order No. 1; 3. Accept the work for the Civic Center HVAC Replacement 2015 project as complete; and 4. Authorize the City Clerk to file a Notice of Completion for Contract No. C34310 with the Riverside County Clerk and Recorder. Funds are available in Account No. 1104340-4331000. Background On May 14, 2015, City Council awarded Contract No. C34310 in the amount of $107,091 to Anderson Air Conditioning, L.P., of Fullerton, California, for the Civic Center HVAC Replacement 2015 project. The project included the replacement of 14 rooftop package HVAC at various locations throughout City Hall. Due to equipment availability, the work was not started until the last week in July; therefore, staff requested that the Contractor provide a cost to complete the work on the Staff Report NOC and CO for C34310 with Anderson Air for Civic Center HVAC Replacement 2015 Page 2 of 2 September 10, 2015 weekends rather than during the weekdays to minimize impact to employees and patrons at City Hall. The cost for overtime to complete this work was $5,773. Change Order No. 1 will increase the total contract amount to $112,864. Staff has inspected the work performed by the contractor and has found said work to be substantially complete and in accordance with the contract requirements. Fiscal Analysis Costs for Change Order No. 1 are available in the project contingency. There is no additional fiscal impact beyond the transfer from contingency to base. Prepared By: Heather Buck Project Coordinator Depa e t ead: T Mark Gr etNd, P.E. Director fblic Works Approval: hn M. V1f"ohlmuth, City Manager David Flint Building Maintenance Supervisor or 0'6ul S. Gibson, Director of Finance G-\PubWoh<s\Staff Reports\2015\September 10\01 CO and NOC for Contract C34310 Civic Center HVAC\SR NOC and C01 for C34310 Civic Center HVAC Replacement 2015 doc To be recorded with the Riverside County Recorder within 10 days after completion and acceptance by the City Council. NO RECORDING FEE PER SECTION 6103 OF THE GOVERNMENT CODE. When recorded, return to: Office of the City Clerk City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 NOTICE OF COMPLETION (Cal. Civ. Code § 3093 — Public Works) NOTICE IS HEREBY GIVEN: 1. That the interest or estate stated in paragraph 3 herein in the real property herein described is SOLELY OWNED by the CITY OF PALM DESERT, A MUNICIPAL CORPORATION, a political subdivision of the State of California, and whose address is 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA, 92260. 2. That the full name and address of the owner of said interest or estate is set forth in the preceding paragraph. 3. That the nature of the title of the stated owner, as set forth in paragraph 1, is FEE. 4. That on the 101h day of September, 2015, a work of improvement described as Civic Center HVAC Replacement, Project No. 764-15, Contract No. 34310 on the real property herein described was completed. 5. That the name of the original contractor, if any, for said work of improvement was: Anderson Air Conditioning, L.P., 2100 E. Walnut Avenue, Fullerton, California 92831. 6. That the real property herein referred to is situated in the City of Palm Desert, County of Riverside, State of California, and is described as 73-510 Fred Waring Drive, Palm Desert, California 92260. Dated: September 10, 2015 By: CITY OF PALM DESERT Susan Marie Weber, Mayor STATE OF CALIFORNIA } } ss COUNTY OF RIVERSIDE } I hereby certify that I am the City Clerk of the governing board of the CITY OF PALM DESERT, CALIFORNIA, the political subdivision which executed the foregoing Notice and on whose behalf I make this verification: That I have read said Notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct. Executed at Palm Desert, California, on this day of 20 RACHELLE D. KLASSEN, CITY CLERK Rev. Oct 02 CITY OF PALM DESERT CHANGE ORDER NO, 1 Contract Purpose Civic Center HVAC Replacement Consultant's Name Anderson Air Conditioning Address: P.O. Box 95000-2330 Philadelphia, PA 19195-2330 You are hereby requested to comply with the following DESCRIPTION OF CHANGES Contract # / P.O. # Change Order No. Contingency: Account No. Project No. Vendor No. C34310 P111987 1 YE NO 1104340-4331000 764-15 V0013110 es from the contract plans and specifications: DECREASE I INCREASE In Contract Price I In Contract Price range in contract specficiations to provide for weekend work in an effort avoid disruption to business conducted at City Hall TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: Change in scope of work to limit work to weekends rather than weekdays. TOTAL BUDGET FOR PROJECT: + $112,864 Less: Expend. & Encumb. To Date: - $107,091 Less: This Change Order Amount: - $5,773 BALANCE OF BUDGET REMAINING FOR PROJECT: 5,773.00 773.00 773.00 CONTINGENCY: Amount Approved by Council: + $10,709.10 Less: Prior Change Order(s): - $0 Less: This Change Order: 5,773.00 Balance Remaining of Contingency: I F 4,936.10 The amount of the Contract will be increased by the Sum of: Five Thousand Seven Hundred Seventy-three and no/00 Dollars ($5,773.00) GAPubWorkS\Staff Reports\2015\September 10\01 C01 and NOC for Contract C34310 Civic Center HVAC\Change Order No 1 764-15.docx See reverse Contract C34310 Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension 0 Days. Revised Contract Total $112,864.00 The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: 2. ACCEPTED BY: 3. CERTIFIED FUNDS AVAILABLE: DEPARTMENT HEAD FINANCE DIRECTOR NOTE: No payments will be made prior to City Manager and Council approval CONTRACTOR Date Accepted 4. APPROVED BY: SUSAN MARIE WEBER, MAYOR Date Approved CITY MANAGER Date Approved G \PubWorks\Staff Reports\2015\September 10\01 C01 and NOC for Contract C34310 Civic Center HVAC\Change Order No 1 764-15.docx See reverse