HomeMy WebLinkAboutResolution 2015-77 - Destruction of Records - Office of FinanceRESOLUTION NO. 2015- 77
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF PAPER RECORDS FROM THE
OFFICE OF FINANCE, AS INDICATED ON THE RECORDS
RETENTION SCHEDULE (ADOPTED MAY 14, 2015). — RECORDS
FROM 1995 THROUGH 2O13 (EXHIBIT A)
WHEREAS, the Office of Finance of the City of Palm Desert, California, has
records that have met or exceeded the retention period caused by the official files,
records, exhibits, and other documents of said office pursuant to the Retention
Schedule set forth on City Council Resolution No. 2015-32; and
WHEREAS, said files are not the subject of any claim, litigation, investigation, or
audit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm
Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of all documents and
records from files as set forth in Exhibit "A" attached hereto, which have met or
exceeded their retention period.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this to day of September , 2015, by the following vote, to
wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Susan Marie Weber, Mayor
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
RESOLUTION NO. 2015- 77
EXHIBIT "A"
DESTRUCTION OF FILES FROM THE OFFICE OF FINANCE
DOCUMENTS HAVE MET OR EXCEEDED ITS RETENTION PERIOD
RETENTION NO.
FILE NO.
DESCRIPTION
FN-008
Investment Committee Agenda Packets 2005 - 2012
FN-010
Outside Agency / CDBG Agenda Packets 05/06 — 12/13
FN-012
1099s 1997 — 2010
FN-013
A/P 08/09 — 11/12
FN-014
Transient Occupancy Tax 95/96 — 09/10
FN-019
Cash Receipts 08/09 — 11/12
August 25, 2015
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