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HomeMy WebLinkAboutVendors - Finance - Parkview Professional Office ComplexREQUEST SUBMITTED BY: DATE: CONTENTS: Recommendation CITY OF PALM DESERT STAFF REPORT FINANCE DEPARTMENT Streamline the use of vendors for the Finance Department and its oversight of Parkview building by granting exception to bidding requirements and approving the Finance Department Various Vendors and Qualified Providers List for the period of October 1, 2015 through September 30, 2016 Paul S. Gibson, Finance Director September 10, 2015 Finance Department Vendor and Provider List By Minute Motion, that the City Council streamline the use of vendors for the Finance Department and its oversight of Parkview building by granting exception to bidding requirements and approving the Finance Department Various Vendors and Qualified Providers List for the period of October 1, 2015 through September 30, 2016. Background The Finance Department utilizes a variety of vendors and services on a regular basis. The vendors and services listed are used because they offer immediate accessibility and/or discounted pricing, or they are the only local source. The approval of the list will simplify the process to purchase and acquire the services needed and will allow the City to save money and operate at a more efficient level. Of the 41 vendors, 30 are valley businesses. Security Signal Devices of Anaheim provide fire and burglary alarm monitoring for the Parkview and Henderson buildings. Changing to a local vendor would also require switching the hardware and installed monitoring equipment at an estimated cost of $50,000. First Choice of Ontario provides coffee and kitchen supplies for City Hall, the Visitor Center and Corporation Yard, and staff is not aware of any local vendors who supply the range of products at a competitive price. Several other vendors provide a product or service at substantial savings over local vendors, and while the City makes every effort to support its local businesses, the higher costs are counterintuitive to conscientious and responsible spending. Purchases and/or services valued at more than $25,000 will follow the standard procedure for procurement. Staff Report Approval of Various Vendors and Qualified Providers List September 10, 2015 Page 2 Of 2 Fiscal Analysis There is no fiscal impact as a result of this action. Submitted By: Paul S. Gibson, Finance Director Approval: I � ( ;i C n M. Wohlmuth, City Manager G:Tinanceftamh Ortega\Staff Reports\SR - Qualified vendor list 08281$.docx FINANCE DEPARTMENT AND PARKVIEW BUILDING VARIOUS VENDORS AND QUALIFIED PROVIDERS LIST OCTOBER 1, 2015 THROUGH SEPTEMBER 30, 2016 Service Type Vendor Location Description Professional Adept Communications Thousand Palms, CA AV/Phone Professional Boyd & Associates Palm Desert, CA Alarms/Monitoring Professional Scanning Services Corporation Fontana, CA Document and Record Imaging Professional Security Signal Devices (SSD) Anaheim, CA Alarm Professional Shred -It Riverside, CA Document Shredding Service Professional White Nelson Diehl Evans LLP Irvine, CA Auditors Repair/Maint American Technologies, Inc. Orange, CA Water Damage Restoration Repair/Maint Blind Man, The La Quinta, CA Blinds Repair/Maint Bradley Electric Palm Desert, CA Electrical Repair/Maint D & D Painting Palm Desert, CA Painting Repair/Maint David Moore Communications Palm Desert, CA Wiring, Communications Repair/Maint Dedicated Building Services Studio City, CA Janitorial Services Repair/Maint Del's Flooring Contractors Palm Desert, CA Flooring Repair/Maint Desert Air Conditioning Palm Springs, CA HVAC Repair/Maint Desert Fire Extinguisher Palm Springs, CA Fire Extinguisher Repair/Maint Desert Signs & Graphics Indio, CA Signage Repair/Maint Door Pros Palm Desert, CA Sliding glass door repair Repair/Maint Doug Wall Construction Bermuda Dunes, CA General Contractor/Handyman Repair/Maint Dunphy's Extermapest, Inc Cathedral City, CA Pest Control Repair/Maint Henry's Glass Co. Bermuda Dunes, CA Window/Door Replace/Repair Repair/Maint J&W Carpets Palm Desert, CA Carpet cleaning Repair/Maint Lock Shop Palm Desert, CA Lock repair Repair/Maint Magik Glass & Door Palm Springs, CA Window/Door replace/repair Repair/Maint Otis Elevator San Diego, CA Elevator repair and Maintenance Repair/Maint Placencia Mirror & Glass Palm Desert, CA Window Replace/Repair Repair/Maint Polar Barr Palm Desert, CA HVAC Repair/Maint Premier Residential Palm Desert, CA Janitorial / window cleaning Repair/Maint Santucci Builders Palm Desert, CA Building Contractor Repair/Maint Sign -A -Rama Palm Desert, CA Signage Repair/Maint Screenmobile Thousand Palms, CA Solar Screens Repair/Maint Stemmer Construction Palm Desert, CA General Contractor/Handyman Repair/Maint Western Exterminator Thousand Palms, CA Pest Control Repair/Maint WORKS Floor & Wall, The Palm Springs, CA Carpet, floor and tile Supplies Academic Supplier Chula Vista, CA Supplies Supplies Computer Discount Warehouse Buena Park, CA Supplies Supplies First Choice Ontario, CA Supplies Supplies Office Depot/Office Max La Quinta, CA Supplies Supplies Printing Place, The Palm Desert, CA Printing Supplies Proforma Palm Desert, CA Printing Supplies Safechecks Canoga Park, CA Supplies Supplies Staples Palm Desert, CA Supplies