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HomeMy WebLinkAboutC27690C - Change Order 1 - Notice Of Completion - Portola Avenue at Fred Waring Drive Free Right Turn 633-07Contract No. C27690C CITY OF PALM DESERT 77� A PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: APPROVE CHANGE ORDER NO. 1 AND REQUEST ACCEPTANCE OF WORK FOR CONTRACT NO. C27690C WITH GRANITE CONSTRUCTION COMPANY FOR THE PORTOLA AVENUE AT FRED WARING DRIVE FREE RIGHT TURN PROJECT (PROJECT NO. 633-07) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: Granite Construction Company 38000 Monroe Street, Indio CA, 92203 DATE: September 24, 2015 CONTENTS: Change Order No. 1 Notice of Completion Vicinity Map Recommendation By Minute Motion: 1. Approve Change Order No. 1 to Contract No. C27690C in the amount of $11,836.55 for the Portola Avenue at Fred Waring Drive Free Right Turn Project; 2. Authorize the transfer of $11,836.55 from contingency to base; 3. Authorize the Mayor to execute said Change Order No. 1; and 4. Accept the work as complete and authorize the City Clerk to file a Notice of Completion for Contract No. C27690C. Background On July 10, 2014, the City Council approved the deconstruction of the four single-family homes on Portola Avenue that were acquired by the City's former Redevelopment Agency and the City. The homes were removed to allow for the future expansion of the free right turn lane from Portola Avenue onto westbound Fred Waring Drive. Staff Report Approve Change Order No. 1 and NOC for Contract C27690C Page 2 of 2 September 24, 2015 On June 11, 2015, City Council awarded Contract No. C27690C in the amount of $468,520.00 to Granite Construction Company of Indio, California, for the Portola Avenue at Fred Waring Drive Free Right Turn Project. During construction of the project, an unmarked seepage pit from the original homes was discovered and had to be backfilled. The contractor also made minor adjustments during construction that were outside of the original scope. The amount associated with the additional work is $11,836.55 and is reflected on Change Order No. 1. The amount represents 2.53 percent of the original contract amount and is well within the contingency already approved by Council. Staff has inspected the work performed by the contractor and has found said work to be complete and in accordance with the contract requirements. Fiscal Analysis The initial contract amount was $468,520.00, and Change Order No. 1 will increase the contract amount to $480,356.55. There is no fiscal impact beyond the cost of the project. Prepared By: )111e1 ntalvo, P.E., Senior Engineer OA� Paul S. Gibson, Director of Finance n M. Wohlmuth, City Manager Mark G e wood, P.E. Directo o Public Works G IPubWorkslStaHReports120151September 24109 NOC and C01 Portola Avenue Right Turn 633-071SR NOC Approve CO#1 Portola Avenue Free Right 633-07 doch To be recorded with the Riverside County Recorder within 10 days after completion and acceptance by the City Council. NO RECORDING FEE PER SECTION 6103 OF THE GOVERNMENT CODE. When recorded, return to: Office of the City Clerk City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 NOTICE OF COMPLETION (Cal. Civ. Code § 3093 — Public Works) NOTICE IS HEREBY GIVEN: 1. That the interest or estate stated in paragraph 3 herein in the real property herein described is SOLELY OWNED by the CITY OF PALM DESERT, A MUNICIPAL CORPORATION, a political subdivision of the State of California, and whose address is 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA, 92260. 2. That the full name and address of the owner of said interest or estate is set forth in the preceding paragraph. 3. That the nature of the title of the stated owner, as set forth in paragraph 1, is IN FEE 4. That on the 24th day of September, 2015, a work of improvement described as the Portola Avenue at Fred Waring Drive Free Right Turn Project, Project No. 633-07, Contract No. C27690C on the real property herein described was completed. 5. That the name of the original contractor, if any, for said work of improvement was: Granite Construction Company, 38000 Monroe Street, Indio, California, 92203. 6. That the real property herein referred to is situated in the City of Palm Desert, County of Riverside, State of California, and is described as 43-845, 43-878, 43-895, and 43-915 Portola Avenue. Dated: 9/24/2015 STATE OF CALIFORNIA } } ss COUNTY OF RIVERSIDE } CITY OF PALM DESERT 0 o uzJctII IVIc11IC VVCUCI, IVI I hereby certify that I am the City Clerk of the governing board of the CITY OF PALM DESERT, CALIFORNIA, the political subdivision which executed the foregoing Notice and on whose behalf I make this verification: That I have read said Notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct. Executed at Palm Desert, California, on this Rev. Oct 02 day of , 20 RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT CONTRACT CHANGE ORDER Contract Purpose Portola Avenue Free Right Turn Improvements Consultant's Name Granite Construction Company Address: 38000 Monroe Street Indio, CA 92203 Contract # / P.O. # Change Order No. Contingency: Account No. Project No. Vendor No. C27690C I P111989 1 YES I NO 4004438-4400100 633-07 V0001010 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans, Specifications, and Directives dated Attached In Contract Price In Contract Price Unanticipated construction issues such as unmarked seepage pit, 11,836.55 additional colored concrete, addition of a City Standard Pilaster, additional irrigation sleeves to accommodate new landscaping. TOTALS: - 11, 836.55 11,836.55 NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: Additional cost due to unanticipated asbestos removal and abatement. TOTAL BUDGET FOR PROJECT: + 480,356.55CONTINGENCY: Less: Expend. & Encumb. To Date: 468,520.00 Amount Approved by Council: + 46,852.00 Less: This Change Order Amount: - 11,836.55 Less: Prior Change Order(s): - - BALANCE OF BUDGET Less: This Change Order. - 11 836.55 REMAINING FOR PROJECT: I Balance Remaining of Contingency: 35,015.45 The amount of the Contract will be Increased by the Sum of: Eleven Thousand Eight Hundred Thirty-six and 55/100 Dollars ($11,836.55). See reverse Contract C27690C Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension 0 Days. Revised Contract Total $480,356.55 The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: 2. ACCEPTED BY: 3. CERTIFIED FUNDS AVAILABLE: DEPARTMENT HEAD FINANCE DIRECTOR NOTE: No payments will be made prior to City Manager and Council approval CONTRACTOR Date Accepted 4. APPROVED BY: SUSAN MARIE WEBER, MAYOR Date Approved CITY MANAGER Date Approved See reverse ...