HomeMy WebLinkAboutC33142 - General Office SuppliesCITY OF PALM DESERT
FINANCE DEPARTMENT
STAFF REPORT
Contract No. C33142
Request: Exercise the option of the second of two one-year extensions to Contract
No. C33140 with Staples, Inc. for procurement of general office supplies
for the City of Palm Desert
Date: September 24, 2015
Submitted by: Paul S. Gibson, Finance Director
Contents: E-mail Acknowledgement from Staples to continue contract
Recommendation
By Minute Motion, that the City Council exercise the option of the second of two
one-year extensions to Contract No. C33140 with Staples, Inc. effective November
15, 2015, for the procurement of general office supplies for the City of Palm Desert.
Background
On November 14, 2013, following notification of solicitation of bids, the City Council awarded
Contract No. C33140 to Staples, Inc. for the procurement of general office supplies. The contract
was for a period of one year, with two possible one-year extensions. More than 90% of general
office supplies such as colored copy paper, folders, writing instruments and paper accessories
are purchased through the online ordering system available through Staples, and staff is satisfied
that this process meets the needs of the City. Staff recommends that Council exercise the City's
option to extend the contract for one year.
Fiscal Impact
Continuing to contract with Staples, Inc. secures the current low prices for an additional term, and
already offers competitive pricing and reliability.
Submitted by: Appro
C
Pa . Gibson, Director of Finance JohryM. Wohlmuth, City Manager
Contract No. C33142
Ortega, Niamh
From: Rivera, Alan <Alan.Rivera@staples.com>
Sent: Tuesday, September 15, 2015 1:17 PM
To: Ortega, Niamh
Subject: RE: contract continuation
Yes we wish to continue to contract with the City of Palm Desert for office supplies under the terms of the original
agreement, Contract No. C33140 O
Alan Rivera
Account Consultant
W(877) 826-7755 Customer Service
.L(800) 898-2420 ext.4476 Office
= (951) 288-8459 Mobile
•alan.rivera(cDstaples.com
Owww. staplesadvantage.com
Advantage
Need Assistance? Click Here for prompt customer service
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Please Note: For assistance with tracking orders, delivery issues, requesting returns, toner recycling, product information, back order
information, requesting rush orders, invoice questions, reporting missing and/or damaged items please contact our award -winning Customer
Service Team at 877-826-7755 or by email: scchalifax(cbstaples.com
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From: nortega@cityofpalmdesert.org [mailto:nortega@cityofpalmdesert.org]
Sent: Tuesday, September 15, 2015 1:12 PM
To: Rivera, Alan
Subject: FW: contract continuation
Here you go.
From: Ortega, Niamh
Sent: Tuesday, September 15, 2015 9:38 AM
To: 'Rivera, Alan' <Alan.Rivera @staples.com>
Subject: contract continuation
Hi Alan,
Hope you are doing well. One more thing to follow-up on ... our supply contract is up for renewal shortly and we still
have one year remaining to extend before going out to bid. Can you please confirm on behalf of Staples that you wish to
continue to contract with the City of Palm Desert for office supplies under the terms of the original agreement, Contract
No. C33140. The term of extension would be from November 15, 2015 through November 14, 2016.
Thank you,
Contract No. C33142
Niamh Ortega
Administrative Secretary
Ph:760.346.0611 Direct:760.776.6382
nortecaa n cityotpolmdesert.orq
73-510 Red WON Drive, Po" Desert, CA 92260-2678
www.cityofpalmdesert.org