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Home My WebLink AboutC34340 - Change Order 1 - Notice of Completion - Town Center Way Resurfacing 620-15Contract No. C34340 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: APPROVE CHANGE ORDER NO. 1 AND REQUEST FOR ACCEPTANCE OF WORK FOR CONTRACT NO. C34340 WITH GRANITE CONSTRUCTION COMPANY FOR THE TOWN CENTER WAY RESURFACING PROJECT (PROJECT NO. 620-15) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: Granite Construction Company 38000 Monroe Street Indio, California 92203 DATE: September 24, 2015 CONTENTS: Change Order No. 1 Notice of Completion Recommendation By Minute Motion: 1. Approve Change Order No. 1 to Contract No. C34340 in the amount of $27,824.63 for the Town Center Way Resurfacing Project (Project No. 620-15); 2. Authorize the transfer $27,824.63 from contingency to base; 3. Authorize the Mayor to execute said Change Order No. 1; and 4. Accept the work as complete and authorize the City Clerk to file a Notice of Completion for Contract No. C34340. Background On June 11, 2015, City Council awarded Contract No. C34340 in the amount of $416,720 to Granite Construction Company of Indio, California, for the Town Center Way Resurfacing Project. The project recycled the existing asphalt into base and capped the street with rubberized asphalt. Staff Report Acceptance of Work and Approve Change Order No. 1 (Contract C34340) Page 2 of 2 September 24, 2015 Prior to the start of construction, the contractor indicated that due to the expansive nature of the recycled asphalt, the final cap elevation would be higher than the existing asphalt elevation. The ultimate result of raising the street elevation would be that the median island curb would go from being six inches high to being four inches high. Therefore, the contractor recommended performing a full street grind adjacent to the median islands in order to maintain the full six inch curb at the median islands. There was already a line item in the project for a small amount of asphalt grinding, but because of the significant increase in quantity, the unit square foot price was cut by ten percent. Additionally, a nearby right turn pocket, which was unintentionally left out of the original project scope, was paved increasing the quantity of asphalt used on the project. The total cost associated with the overage in quantities is $27,824.63. This amount represents approximately seven percent of the contract amount and is within the contingency already approved by Council. Staff has inspected the work performed by the contractor and has found said work to be complete and in accordance with the contract requirements. The work was completed on time, and about seven percent over the contract amount. Fiscal Analysis The paving work is part of the annual street maintenance program. There is no fiscal impact beyond the contract and change order amount. The City has received a grant from CalRecycle to utilize rubberized asphalt. The City will be reimbursed $10.00 for every ton of rubberized asphalt used, which amounts to $13,920.00. Prepay By: �v Departr�elH Ryan fayler, PV ct Administrator Mark G*nood, P.r. Director V Public Works ul S. Gibson, Director of Finance n M. Wohlmuth, City Manager G:VlubWorkskStaff Peportsl20l5kSeptember 24101 CO 1 and NOC for Granite Const for Town Center Resurfacing P620-151SR NOC and Approve CO#1 for Grande C34340 docx CITY OF PALM DESERT CHANGE ORDER NO, 1 Contract Purpose Town Center Way Street Resurfacing Project Contractor's Name Granite Construction Company Address: 38000 Monroe Street Indio, CA 92203 Contract # / P.O. If Change Order No. Contingency: Account No. Project No. Vendor No. C34340 P111985 1 YES NO 1104311-4332000 620-15 V0001010 You are herebv requested to comply with the followina chanaes from the contract Duns and specifications: DESCRIPTION OF CHANGES DECREASE In Contract Price INCREASE In Contract Price Increase in asphalt grinding quantity Increase in rubberized asphalt quantity TOTALS: NET CHANGE IN CONTRACT PRICE: 25,928.28 1,896.35 - 27,824.63 27,824.63 JUSTIFICATION: Increase in quantities to maintain existing road elevations. TOTAL BUDGET FOR PROJECT: + $458,392 Less: Expend. & Encumb. To Date: $416,720 Less: This Change Order Amount: - $27,825 BALANCE OF BUDGET REMAINING FOR PROJECT: 13 847.37 CONTINGENCY: Amount Approved by Council: + 41,672.00 Less: Prior Change Order(s): $0 Less: This Change Order: 27,824.63 Balance Remaining of Contingency: 13 847.37 The amount of the Contract will be increased by the Sum of: Twenty-seven Thousand Eight Hundred Twenty-four and 63/100 Dollars ($27,824.63) GAPubWorks\Staff Reports\2015\September 24\01 CO land NOC for Granite Const for Town Center Resurfacing P620-15\Change Order No 1 620-15.docx See reverse Contract C34310 Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension 0 Days. Revised Contract Total $444,544.63 The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: 2. ACCEPTED BY: DEPARTMENT HEAD CERTIFIED FUNDS AVAILABLE: FINANCE DIRECTOR NOTE: No payments will be made prior to City Manager and Council approval CONTRACTOR Date Accepted 4. APPROVED BY: SUSAN MARIE WEBER, MAYOR Date Approved CITY MANAGER Date Approved GAPubWoNs\PROJECTS\620-15 Town Center Resurfacing Project\Agreements\Change Order No 1 620-15.docx See reverse ... To be recorded with the Riverside County Recorder within 10 days after completion and acceptance by the City Council. NO RECORDING FEE PER SECTION 6103 OF THE GOVERNMENT CODE. When recorded, return to: Office of the City Clerk City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 NOTICE OF COMPLETION (Cal. Civ. Code § 3093 — Public Works) NOTICE IS HEREBY GIVEN: 1. That the interest or estate stated in paragraph 3 herein in the real property herein described is SOLELY OWNED by the CITY OF PALM DESERT, A MUNICIPAL CORPORATION, a political subdivision of the State of California, and whose address is 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA, 92260. 2. That the full name and address of the owner of said interest or estate is set forth in the preceding paragraph. 3. That the nature of the title of the stated owner, as set forth in paragraph 1, is IN FEE 4. That on the 241h day of September , 2015, a work of improvement described as Town Center Way Street Resurfacing Project, Project No. 620-15, Contract No. C34340 on the real property herein described was completed. 5. That the name of the original contractor, if any, for said work of improvement was: Granite Construction Company, 38000 Monroe Street, Indio, CA 92203. 6. That the real property herein referred to is situated in the City of Palm Desert, County of Riverside, State of California, and is described as 44-000 to 44-800 Town Center Way Dated: 9/24/2015 CITY OF PALM DESERT By: Susan mane vveoer, mayor STATE OF CALIFORNIA } } ss COUNTY OF RIVERSIDE } I hereby certify that I am the City Clerk of the governing board of the CITY OF PALM DESERT, CALIFORNIA, the political subdivision which executed the foregoing Notice and on whose behalf I make this verification: That I have read said Notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct. Executed at Palm Desert, California, on this day of 20 RACHELLE D. KLASSEN, CITY CLERK Rev. Oct 02 TOWN CENTER WAY Contract No. C34340 VICINITY MAP