HomeMy WebLinkAboutRes 2015-84 - HA-77 - FY14-15 Budget - Year-end AdjustmentsResolution No. 2015-84
Resolution No. HA-77
CITY OF PALM DESERT
Palm Desert Housing Authority
FINANCE DEPARTMENT
STAFF REPORT
Request: Adopt Resolution No. 2015- 84 and Housing Authority Resolution HA -
77 authorizing the fiscal year budget amendment to provide transfer,
appropriation and estimated revenues of unobligated funds from the
General Fund, Equipment Replacement fund, Presidents Plaza I, Retiree
Health fund, Housing Asset fund, Prop. A Fire Fund, Air Quality fund Palm
Desert Recreation Facilities Corporation fund, Desert Willow, Art in Public
Places, Public Safety Grant Fund, and the Building Maintenance fund as
of June 30, 2015.
(Joint Consideration with Housing Authority)
Date: September 24, 2015
Contents: Resolution No. 2015- 84
Resolution No. HA- 77
Recommendation
By Minute Motion:
1. Convene the Housing Authority meeting to conduct a joint hearing on the
proposed amendment to City and Housing Authority budgets;
2. Waive further reading and adopt Resolution No. 2015- 84 ; and Waive further
reading and adopt Resolution No. HA - 77
3. Recess the Housing Authority meetings to the close of the City Council meeting.
Executive Summary
Due to Transient Occupancy Tax increase over budget by $400,000 Property Tax
revenue ($500,000), Unsecured Taxes $100,000, State Mandated Cost Reimbursement
$130,000, Subdivision revenue of $140,000, Sales Tax decrease of $250,000 and
expenditures of 97% of budget (estimated expenses at $48,000,000), staff is
recommending placing the excess funds in Equipment Replacement Fund ($1.000,000),
Building Maintenance ($500,000), and Retiree Health Fund/Compensation Balances
($1,000,000).
Staff Report
Approve Resolution Authorizing FY2014-2015 Budget Amendment for Appropriations
September 24, 2015
Page 2of2
Background
Staff has completed a year-end analysis of 2014/15 fiscal year budget and financial
position of the City. The estimated revenues for the General Fund are $51.5 million
versus estimated expenditures of $48 million plus $2.5 million transfer out. The
following is an explanation of major changes either the increase in revenue or increase
in appropriation for various funds:
Increase/(Decrease) in Revenue/Aunroariations:
Department/Fund
Amount
Explanation of ansfer 138,000
Inter fund Transfers Out
2,500,000
Transfer to Equip. Replacement 1 M, Retiree
Health 1 M, Building Maintenance 500k
Police Department
310,000
Lower Sheriff Costs - Overtime
Marketing
210,000
Lower Advertising Media Buys
Capital Outlay
150,936
Capital Outlay —GASB 34 Allocation
Landscaping
144,000
Higher Re air/Maint. And Employee Safety
Prop A Fire Tax
359,000
Higher Salary and Benefits charged by
County Fire.
Energy Independence
Loan
4,609,000
Wells Fargo Bond Call - Energy
Air Quality Man ement
153,000
Street Repair for Sand clean u
Revenue Adjustment to:
Transient Occupancy,
State Mandated Reimb.
Subdivision,
Sales Tax
Property Taxes
400,000
130,000
140,000
(250,000)
600,000
Adjust revenue estimates based on final
estimates of accruals
Palm Desert Fac. Corp269,000
Higher Volumes at Restaurant
Housing Asset Fund
752,147
Housing Authority Payment for New Loans
Fiscal Impact
This resolution will allow the Director of Finance to make the budget adjustments and
transfers for fiscal year 2014/15 as of June 30, 2015.
Submitted by:
Approval:
Cl
Paul S. bibson, Finance Director n M. Wohlmuth, City Manager
HAWP51\BUDGET\SR-approp to budget 2014-15.doex
RESOLUTION NO. 2015- 84
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT,
CALIFORNIA, AMENDING THE FISCAL YEAR 2014-15 BUDGET AS A RESULT OF
YEAR-END ADJUSTMENTS
WHEREAS, as a result of a mid -year review of the budget, it is desirable to
revise the 2014-15 Budget;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm
Desert, California, that the 2014-15 Budget is hereby revised as follows:
1. The amounts shown in the column entitled "Revised Appropriations" in the table
entitled "City of Palm Desert, Year -End 2014-15 Budget Review, Revised
Appropriations Operating Budget", attached hereto as Exhibit "A", are hereby
appropriated to the departments, activities and projects identified therein as the
Operating Budget for 2014-15.
2. The amounts shown in the column entitled "Revised Estimated Revenue" in the
table entitled "City of Palm Desert, Year -End 2014-15 Budget Review, Revised
Estimated Revenues", attached hereto as Exhibit "B", are hereby accepted as the
Estimated Revenues for the 2014-15 Fiscal Year for each fund and revenue source.
PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City
Council held on this 24 day of September, 2015, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Susan Marie Weber, Mayor
ATTEST:
RACHELLE KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Resolution No. 2015-84
City of Palm Desert
Year -End Budget Adjustments
Fiscal Year 2014-2015
Exhibit A
Proposed Budget
Department
Category
Adjustment (Decrease)
Account Number
City Council
Conference/Seminars/Workshops
$ 2,557
1104110-4312000
Total City Council
$ 2,557
City Clerk
Salaries
$ 4,050
1104111-4100100
Health Benefits
$ 13,500
1104111-4112100
Total City Clerk
$ 17,550
Legal Special Services
Legal Litigation
$ (138,000)
1104121-4301500
Total Legal Services
$ (138,000)
Elections
Prof - Other
$ 3.300
1104114-4309000
Total Elections $ 3,300
City Manager
Salaries
$
16,000
1104130-4100100
Health Benefits
$
10,000
1104130-4112100
Workers Compensation Premium
$
11,100
1104130-4112500
Total City Manager
$
37,100
Special Programs
Salaries
$
8,000
1104132-4100100
Health Benefits
$
16,000
1104132-4112100
Prof - Other
$
19,000
1104132-4309000
Community Garden
$
7,200
1104132-4391000
Total Special Programs
$
50,200
Unemployment
Unemployment Ins. State (No Budget)
$
526
1104191-4112600
Total Unemployment
$
526
Police Services
Police Contract
$
(310,000)
1104210-4304000
Total Police Services
$
(310,000)
Public Works Building Maint
Repair & Maint. - Buildings
$
(10,100)
1104340-4331000
Total Public Wk Building Maint.
$
(10,100)
Marketing
Advertising Media Buys
$
(210,000)
1104417-4322100
Total Marketing
$
(210,000)
Economic Development
Prof-OtherAdmin.
$
1,400
1104430-4309100
Total Economic Development
$
1,400
Planning & Community Dev
Workers Compensation Premium
$
22,000
1104470-4112500
Total Planning & Community Dev.
$
22,000
Resolution No. 2015-84
Civic Center Park
Repair and Maintenance Park $ 2,000
Total Civic Center Park $ 2,000
Landscaping
Employee Safety $ 68,000
Repair/Maint. Other Equipment $ 76,000
Total Landscaping $ 144,000
Capital Outlay
Capital Outlay $ 150,936
Interfund Transfers Out
Transfer fm GF to Equipment Repl.
$
1,000,000
Transfer fm GG to Presidents Plaza 1
$
20,000
Transfer fm GF to Builidng Maint.
$
500,000
Transfer fm GF to Retiree Health
$
1,000,000
Total Interfund Transfers Out
$
2,520,000
Total General Fund Appropriations
$ 2,283,469
1104610-4332000
1104614-4391500
1104614-4337000
1104950-4400100
1104199-4501000
1104199-4501000
1104199-4501000
1104199-4501000
Estimated Total General Fund
Expenditures = 48,000,000-
(includes adding $2.5 Million Transfers Out)
Resolution No. 2015-84
ADDED - ALL OTHER FUNDS
Public Safety Police Grants (229)
Police Services Grants $ 26,000 2294210-4391900
Total Public Safety Police Grants (229) $ 26,000
Prop. A Fire Tax Fund
Fire Services $ 359,000 2304220-4304500
Total Prop. A Fire Tax Fund $ 359,000
Energy Independence Loan
Called Principal/ Payoff of Wells Fargo $ 4,609,000 2374511-4364600
Total Energy Loan Fund $ 4,609,000
Air Quality Mgmt AB2766
Street Repair/Maint (Sand Blowing)
$
153,000
2384310-4309000
Total Air Quality Mgmt.
$
153,000
Retiree Health Fund
Health Insurance
$
50,460
5764195-4112100
Total Retiree Health Fund
$
50,460
Landscape and Lighting
District Administration
$
46,000
2774373-4309000
District Administration
$
20,000
2764374-4309000
District Administration
$
1,000
2724374-4309000
District Administration
$
2,000
2824373-4309000
Total Landscape and Lighting
$
69,000
Assessment Dist- Bighorn
Bond Call
$
3,600
3114676-4309000
Total Assessment Dist Bighorn
$
3,600
CFD Universtiy Park
Prof. - Bond Call
$
23,000
3534394-4309000
Total CFD Univ. Park
$
23,000
Art in Public Places
Workers Compensation
$
9,900
4364650-4112500
Total AIPP
$
9,900
Building Maint Fund
Repair and Maint. Buildings
$
1,900
4504161-4331000
Total Building Maint. Fund
$
1,900
Desert Willow
Administration
$
45,000
5204195-4803700
Total Desert Willow
$
45,000
Palm Desert Recreational Facility
Food and Beverage Expense
$
269,000
521-4195-495-8035
Total PD Recreational Facility
$
269,000
Resolution No. 2015-84
City of Palm Desert
Year -End Budget Adjustments
Fiscal Year 2014-2015
Revenue Adjustments:
Transient Occupancy Tax (Includes Short Term)
Property Taxes - No Low
Unsecured Taxes
State Mandated Costs Reimbursement (2003)
Subdivision
Sales Tax
Total General Fund Revenue Adjustments:
OTHER FUNDS:
Building Maintenance
Proposed
Revenue Adjustment
$ 400,000
$ 500,000
$ 100,000
$ 130,000
$ 140,000
$ (250,000)
$ 1,020,000
Transfers In (From General Fund) $ 500,000
Total Building Maintenance I $ 500,000
Equipment Replacement (530)
Transfers In (From General Fund) $ 1,000,000
Total Equipment Replacement I $ 1,000,000
Compensation Payable/Retiree Health Fund (576)
Transfers In (From General Fund) $ 1,000,000
Total Retiree Health Revenue I $ 1,000,000
G:\Finance\Niamh Ortega\Staff Reports\Budget & White papers
Exhibit B
1100000-3183800
1100000-3111005
1100000-3111110
1100000-3344600
1100000-3411200
1100000-3133000
Estimated Total General Fund
Revenue = 51,592,000 vs Original-48,672,500
450-0000-391-0000
530-0000-391-0000
576-0000-391-0000
RESOLUTION NO. HA- 77
A RESOLUTION OF THE PALM DESERT HOUSING AUTHORITY BOARD,
PALM DESERT, CALIFORNIA, AMENDING THE FISCAL YEAR 2014-15 BUDGET
AS A RESULT OF YEAR-END ADJUSTMENTS
WHEREAS, as a result of a mid -year review of the budget, it is desirable to
revise the 2014-15 Budget;
NOW, THEREFORE, BE IT RESOLVED by the Palm Desert Housing Authority Board,
Palm Desert, California, that the 2014-15 Budget is hereby revised as follows:
1. The amounts shown in the column entitled "Revised Appropriations" in the table
entitled "Palm Desert Housing Authority, Year -End 2014-15 Budget Review, Revised
Appropriations Operating Budget", attached hereto as Exhibit "A", are hereby
appropriated to the departments, activities and projects identified therein as the
Operating Budget for 2014-15.
PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert
Housing Authority held on this 24 day of September, 2015, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Susan Marie Weber, Mayor
ATTEST:
RACHELLE KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Resolution No. HA-77
Palm Desert Housing Authority
Year -End Budget Adjustments Exhibit A
Fiscal Year 2014-2015
Proposed Budget
Department Category Adjustment
Account Number
Housing Asset Fund (873)
Acquisition/Resale Home $ 752,147 873-4492-464-4001
Total Housing Asset Fund $ 752,147