HomeMy WebLinkAbout2016 Galen New Year's 5K Color Run - Sat 01-09-2016CITY OF PALM DESERT
SPECIAL PROGRAMS DEPARTMENT
STAFF REPORT
REQUEST: APPROVAL OF 2016 GALEN NEW YEAR'S RESOLUTION 5K COLOR
RUN
SUBMITTED BY: Amy Lawrence, Administrative Secretary
APPLICANT: Arlene Amick
Palm Springs Art Museum
72-567 Hwy 111
Palm Desert, CA 92260
(760) 423-5250
DATE: October 22, 2015
CONTENT: Proposed Course Map
Recommendation
By Minute Motion:
1. Approve Saturday, January 9, 2016, date for the Palm Springs Art Museum in Palm
Desert's Galen New Year's Resolution 5K Color Run; and
2. Approve course map to include road closures on Painters Path (from El Paseo to
Fred Waring Dr. — behind Desert Crossing) and Edgehill (from El Paseo to Cahuilla
Hills Park).
Discussion
The Palm Springs Art Museum in Palm Desert is requesting to hold their third annual New
Year's Resolution 5K event on Saturday, January 9, 2016, from 8 a.m. to 2 p.m., utilizing the
course outlined on the attached map to include road closures on Painters Path (from El Paseo
to Fred Waring Dr. — behind Desert Crossing) and Edgehill (from El Paseo to Cahuilla Hills
Park). This event is slotted to be the Museum's signature "First Weekend" event for January,
and will include family friendly art activities in the Sculpture Garden after the 5K.
Last year the event saw 700 attendees; this year, Museum staff anticipates 1,000 attendees,
with all proceeds benefitting the Museum's community and educational programs. The course
(see attached map) is identical to what was approved by City Council and utilized for the last
two events which had minimal impact to residential and business areas along the route. For
those residents and businesses that were directly affected by the course (i.e. approximately 16
homes at the top west side of Edgehill, those in the Vista Paseo Community, four homes south
of the Desert Cities Baptist Church, and businesses in the Desert Crossing Shopping Center),
Museum staff provided notification of the event and mitigated any issues by personally working
with them to find resolution. Additionally, alternate parking was made available for those wishing
to utilize the Bump and Grind Trailhead the morning of the event. As for this event, staff will
require the applicant to take these same measures, as well as any others identified to assure
that the event has minimal impact to residents and businesses along the route. One
requirement will be to post signs along Painters Path at least 48 hours in advance of the event
notifying the public of alternate parking for the Bump and Grind Trailhead the morning of the
event. With regard to road closures, staff recommends that the same traffic control timeline be
STAFF REPORT
2016 GALEN NEW YEAR'S RESOLUTION 5K COLOR RUN
OCTOBER 22, 2015
PAGE 2
utilized again this year, i.e. set-up of traffic control to begin at 5:30 a.m. with full clean-up by
noon. The actual race time will be from 8 a.m. to 10 a.m. and Tops N' Barricades will open the
roads as soon as all participants clear the course.
While the event set-up, start, and clean-up times and course remain the same as in years past,
the applicant is requesting permission to post five color throwing stations along the course this
year (see attached map for locations), thereby making this a "color run". The applicant indicated
that all stations will avoid residential and commercial buildings and will be manned by volunteers
and staff. It was also noted that the color used will be "washable" and that all stations will be
contained, meaning that no individual color packets will be distributed. With regard to clean-up,
the applicant is currently researching costs for a professional clean-up crew experienced in
cleaning up after color runs to come through after the event to remove any traces of color left
behind. Note: the applicant conveyed that if they cannot determine a cost effective and efficient
clean up option, the color run element of the 5K will have to be eliminated.
Staff recommends approval of the Galen New Year's Resolution 5K Color Run on Saturday,
January 9, 2016, and course map to include road closures on Painters Path (from El Paseo to
Fred Waring Dr. — behind Desert Crossing) and Edgehill (from El Paseo to Cahuilla Hills Park).
Fiscal Analysis
There is no fiscal impact related to this event as all costs will be covered by the Palm Springs
Art Museum.
Submitted By:
ArKy Law'reo6e
Administrative Secretary
Reviewed: /7
Frankie iddle
Director of Special Programs
Aau
Rudy kosta
Assistant City Manager
AppMval:
i M. Wohlmuth
Manager