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HomeMy WebLinkAboutPurchase - 4 Trucks and Equipmnt for TrucksCITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: AUTHORIZE THE PURCHASE OF FOUR WORK TRUCKS FROM REYNOLDS BUICK, INC., OF COVINA, CALIFORNIA, IN THE AMOUNT OF $87,234.20, AND FOUR LIGHT BARS AND BACKUP ALARMS FROM TOPS N BARRICADES OF INDIO, CALIFORNIA FOR THE AMOUNT OF $5,702.18; A TOTAL OF $92,936.38 SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works VENDOR: Reynolds Buick, Inc. 675 South Citrus Avenue Covina, CA 91723 Tops N Barricades 44-503 Jackson Street Indio, CA 92201 DATE: October 22, 2015 CONTENTS: Bid — Reynolds Buick, Inc. Quote - Tops N Barricades White Paper Recommendation By Minute Motion: 1. Authorize the purchase of four work trucks from Reynolds Buick, Inc., in the amount of $87,234.20; and 2. Authorize the purchase of light bars and backup alarms from Tops N Barricades for the amount of $5,702.18. Funds are available in Account No. 5104195-4403000, Fleet Equipment Replacement. Background From 2000 to 2004, most of the vehicles purchased were powered by compressed natural gas (CNG) and gas/electric hybrids. The CNG powered vehicles are approaching the end of their service life due to a 15-year limitation on their high pressure fuel tanks. Because the cost of fuel tank replacement is more than the value of the vehicles, on October 24, 2013, the City Council approved the vehicles' removal from service and their sale at auction. Staff Report Vehicle Purchase Page 2 of 2 October 22, 2015 On January 22, 2015, the City Council approved the purchase of nine work trucks to replace the trucks with expired fuel tanks. The CNG tanks of the remaining seven vehicles expire in 2016 and 2017. For that reason, during the FY 15/16 budget preparation, staff submitted a white paper for approval to replace the seven vehicles. The City Manager recommended replacing four vehicles during Fiscal Year 2015-16 and three in Fiscal Year 2016-17. Therefore, on September 16, 2015, staff advertised and called for sealed bids for furnishing four Ford F-150 pickup trucks or equivalent. On October 7, 2015, the bids were opened and read aloud. The bid results are as follows: Dealer Location ; cost.per Truck " Total Cost Reynolds Buick, Inc. Covina, CA $20,185.00 $87,234.20 Fairway Ford San Bernardino, CA $20,794.00 $89,865.08 The trucks are not equipped with the light bars or backup alarms. Therefore, staff contacted Tops N Barricades of Indio, California, who has the equipment in stock and they provided a quote for the supply of nine light bars and backup alarms for the amount of $5,702.18, including sales tax. The equipment will be installed by Ozzie's International, who has been approved by City Council for work on City vehicles, and will be paid from the general fleet maintenance account. Fiscal Analysis The replacement cost will be offset by the proceeds from the sale of the old vehicles when they are sold at auction as approved by City Council on October 24, 2013. The vehicles will require regular maintenance; however, because the vehicles are new, the cost to maintain them is expected to be less than the current maintenance cost. C Mark Gr en ood, P.E.; Director bf Public Works M. Wohlmuth, City Manager � 1,1141� aul S. Gibson Director of Finance City of Palm Desert Public Works Department 73-610 Fred Waring Drive Palm Desert, CA 92260 Bid Document Responding to an invitation to bidders, dated September 16, 2015, the undersigned bidder proposes and agrees to furnish the equipment in good order as specified. Well will furnish and deliver the specified equipment to the City of Palm Desert, and accept as full payment thereof, the following amount: Price per Truck $ 20,185.00 X 4 $ 80, 740.00 Sales Tax (8%) $ 6,459.20 Additional Fees, if any $ 35.00 (Ca. Tire Tax) Delivery charges, if any $ No : Charge 87,234.20 Total Price $ (Cost to include all costs related to the vehicle purchase such as vehicle preparation, special equipment, documentation preparation, training, and tire fees) At time of delivery, furnish Dealer Report of Sale in the name of: CITY OF PALM DESERT, 73-510 Fred Waring Drive Palm Desert, CA 92260. 0 winndcIrck G 0 L D John F. Slavin Reynolds Buick/GMC Trucks, Inc. cr...ww.sarezr�c.a m •,o•� Phone: 96i.•I.9.48 Cell: (805) 570-1567 Fax: "9 Q W.G i RP E-mail: johnfslavin@aol.com Reynolds Buick, Inc. COMPANY NAME 675 South Citrus Avenue Covina, Ca. 91723 ADDRESS John F. Slavin NAME OF BI Rf SIGNATUVt Frieet Account Manager TITLE 10/7/15 DATE Cell (805) 570-1567 Fax (805) 220-6294 TELEPHONE Prepared For: City Palm Desert Picture. 1 VehiclePicture Prepared By: John F. Slavin Reynolds Buick, Inc. 675 South Citrus Avenue Covina, CA 91723 Phone: (805) 220-6176 Fax: (805) 220-6294 E-mail: johnfslavin@aol.com 2016 GMC Sierra 1500 2WD Regular Cab 119.0" TC15703 VEHICLE DETAILS SELECTED MODEL - 2016 TC15703 2WD Regular Cab 119.0" Code Description Front Wt Rear Wt MSRP Invoice TC15703 2016 GMC Sierra 1500 2WD Regular Cab - TBD - - TBD - $27,275.00 $26,184.01 119.01, SELECTED VEHICLE COLORS - 2016 TC15703 2WD Regular Cab 119.0" Code Description - Interior: No color has been selected. Exterior 1: No color has been selected. Exterior 2: No color has been selected. SELECTED OPTIONS - 2016 TC15703 2WD Regular Cab 119.0" CATEGORY Code Description MSRP Invoice EMISSIONS YF5 EMISSIONS, CALIFORNIA STATE REQUIREMENTS $0.00 $0.00 ENGINE LV3 ENGINE, 4.3L ECOTEC3 V6 WITH ACTIVE FUEL MANAGEMENT $0.00 $0.00 Direct Injection and Variable Valve Timing, includes aluminum block construction with FlexFuel capability, capable of running on unleaded or up to 85% ethanol (285 hp [212 kW] @ 5300 rpm, 305 lb-ft of torque [413 Nm] @ 3900 rpm) (Includes (FHS) E85 FlexFuel capability. Not available on T*15743 models.) (STD) TRANSMISSION MYC TRANSMISSION, 6-SPEED AUTOMATIC, ELECTRONICALLY $0.00 $0.00 CONTROLLED with overdrive and tow/haul mode. Includes Cruise Grade Braking and Powertrain Grade Braking (STD) GVWR C7K GVWR, 6500 LBS. (2948 KG) (Requires Regular Cab model C15703.) $0.00 $0.00 (STD) AXLE Report content is based on current data version referenced. Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 406.0, Data updated 9/29/2015 ©Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: October 01, 2015 9:33:39 AM Page 1 Prepared For: City Palm Desert Picture. 1 VehiclePicture Prepared By: John F. Slavin Reynolds Buick, Inc. 675 South Citrus Avenue Covina, CA 91723 Phone: (805) 220-6176 Fax: (805) 220-6294 E-mail: johnfslavin@aol.com 2016 GMC Sierra 1500 2WD Regular Cab 119.0" TC15703 VEHICLE DETAILS SELECTED OPTIONS - 2016 TC15703 2WD Regular Cab 119.0" CATEGORY Code Description MSRP Invoice AXLE GU5 REAR AXLE, 3.23 RATIO (Standard and only available on (LV3) 4.3L $0.00 $0.00 EcoTec3 V6 engine with 2WD models.) PREFERRED EQUIPMENT GROUP 1SA PREFERRED EQUIPMENT GROUP Includes Standard Equipment $0.00 $0.00 WHEELS RD6 WHEELS, 17" X 8" (43.2 CM X 20.3 CM) PAINTED STEEL (STD) $0.00 $0.00 TIRES RBZ TIRES, P255/70R17 ALL -SEASON, BLACKWALL (STD) $0.00 $0.00 PAINT SCHEME ZY1 SOLID PAINT $0.00 $0.00 PAINT GAZ SUMMIT WHITE $0.00 $0.00 SEAT TYPE AE7 SEATS, FRONT 40/20/40 SPLIT -BENCH 3-passenger, driver and front $0.00 $0.00 passenger recline with outboard head restraints and center fold -down armrest with storage. Vinyl has fixed lumbar and cloth has manually adjustable driver lumbar. (STD) SEAT TRIM H2R DARK ASH SEATS WITH JET BLACK INTERIOR ACCENTS, CLOTH $0.00 $0.00 SEAT TRIM RADIO 103 AUDIO SYSTEM, 4.2" DIAGONAL COLOR DISPLAY, AM/FM STEREO $0.00 $0.00 with USB port and auxiliary jack (STD) ADDITIONAL EQUIPMENT FHS E85 FLEXFUEL CAPABLE (Optional with (L83) 5.3L EcoTec3 V8 engine $0.00 $0.00 with (MYC) 6-speed automatic transmission or included with (LV3) 4.3L EcoTec3 V6 engine.) VK3 LICENSE PLATE KIT, FRONT (will be forced on orders with ship -to $0.00 $0.00 states that require front license plate) Report content is based on current data version referenced. Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 406.0, Data updated 9/29/2015 ©Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: October 01, 2015 9:33:39 AM Page 2 Prepared For: City Palm Desert Picture. 1 VehiclePicture Prepared By: John F. Slavin Reynolds Buick, Inc. 675 South Citrus Avenue Covina, CA 91723 Phone: (805) 220-6176 Fax: (805) 220-6294 E-mail: johnfslavin@aol.com 2016 GMC Sierra 1500 2WD Regular Cab 119.0" TC15703 VEHICLE DETAILS SELECTED OPTIONS - 2016 TC15703 2WD Regular Cab 119.0" CATEGORY Code Description MSRP Invoice ADDITIONAL EQUIPMENT R9Y FLEET FREE MAINTENANCE CREDIT. This option code provides a -$90.00-$81.90 credit in lieu of the free oil changes, tire rotations and inspections (4 maximum), during the first 24 months and 24,000 miles period for this ordered vehicle. The invoice will detail the applicable credit. The customer will be responsible for all oil change, tire rotations and inspections costs for this vehicle. (Requires one of the following Fleet or Government order types: FBC, FBN, FCA, FCN, FLS, FNR, FRC or FGO. Not available with FDR order type.) *CREDIT* VQ1 FLEET PROCESSING OPTION $0.00 $0.00 OPTIONS TOTAL -$90.00-$81.90 Report content is based on current data version referenced. Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 406.0, Data updated 9/29/2015 @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: October 01, 2015 9:33:39 AM Page 3 Prepared For: City Palm Desert Picture. 1 VehiclePicture Prepared By: John F. Slavin Reynolds Buick, Inc. 675 South Citrus Avenue Covina, CA 91723 Phone: (805) 220-6176 Fax: (805) 220-6294 E-mail: johnfslavin@aol.com 2016 GMC Sierra 1500 2WD Regular Cab 119.0" TC15703 VEHICLE DETAILS PRICING SUMMARY - 2016 TC15703 2WD Regular Cab 119.0" MSRP Invoice Base Price $27,275.00 $26,184.01 Total Options: -$90.00 -$81.90 Vehicle Subtotal $27,185.00 $26,102.11 Advert/Adjustments $0.00 $0.00 Destination Charge $1,195.00 $1,195.00 GRAND TOTAL $28,380.00 $27,297.11 Report content is based on current data version referenced. Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 406.0, Data updated 9/29/2015 @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: October 01, 2015 9:33:39 AM Page 4 Prepared For: City Palm Desert Picture. 1 VehiclePicture Prepared By: John F. Slavin Reynolds Buick, Inc. 675 South Citrus Avenue Covina, CA 91723 Phone: (805) 220-6176 Fax: (805) 220-6294 E-mail: johnfslavin@aol.com 2016 GMC Sierra 1500 2WD Regular Cab 119.0" TC15703 VEHICLE DETAILS STANDARD EQUIPMENT - 2016 TC15703 2WD Regular Cab 119.0" ENTERTAINMENT • Audio system, 4.2" diagonal color display, AM/FM stereo with USB port and auxiliary jack • SiriusXM Satellite Radio, delete • Audio system feature, 4-speaker system (Requires a Regular Cab model.) EXTERIOR • Wheels, 17" x 8" (43.2 cm x 20.3 cm) painted steel • Tires, P255/70R17 all -season, blackwall • Tire, spare P255/70R17 all -season, blackwall (Included and only available with (RBZ) P255/70R17 all -season, blackwall tires.) • Tire carrier lock keyed cylinder lock that utilizes same key as ignition and door • Bumper, front chrome lower • Bumper, rear chrome with rear bumper corner steps • CornerStep, rear bumper • Grille surround, chrome (Not included when (SXL) Elevation Edition is ordered.) • Headlamps, high intensity discharge (HID), bi-functional with LED signature • Lamps, cargo area, cab mounted with switch on center switch bank • Mirrors, outside manual, Black • Glass, solar absorbing, tinted • Tailgate and bed rail protection caps, top • Tailgate, locking utilizes same key as ignition and door • Door handles, Black Report content is based on current data version referenced. Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 406.0, Data updated 9/29/2015 ©Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: October 01, 2015 9:33:39 AM Page 5 Prepared For: City Palm Desert Picture. 1 VehiclePicture Prepared By: John F. Slavin Reynolds Buick, Inc. 675 South Citrus Avenue Covina, CA 91723 Phone: (805) 220-6176 Fax: (805) 220-6294 E-mail: johnfslavin@aol.com 2016 GMC Sierra 1500 2WD Regular Cab 119.0" TC15703 VEHICLE DETAILS STANDARD EQUIPMENT - 2016 TC15703 2WD Regular Cab 119.0" INTERIOR • Seats, front 40/20/40 split -bench 3-passenger, driver and front passenger recline with outboard head restraints and center fold -down armrest with storage. Vinyl has fixed lumbar and cloth has manually adjustable driver lumbar. • Floor covering, Graphite -colored rubberized -vinyl • Steering column, manual Tilt -Wheel • Instrumentation, 6-gauge cluster featuring speedometer, fuel level, engine temperature, tachometer, voltage and oil pressure • Driver Information Center, 3.5-inch diagonal monochromatic display provides warning messages and basic vehicle information • Door locks, power • Cruise control, steering wheel -mounted • Air conditioning, single -zone • Assist handle, front passenger on A -pillar Report content is based on current data version referenced. Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 406.0, Data updated 9/29/2015 @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: October 01, 2015 9:33:39 AM Page 6 Prepared For: City Palm Desert Picture. 1 VehiclePicture Prepared By: John F. Slavin Reynolds Buick, Inc. 675 South Citrus Avenue Covina, CA 91723 Phone: (805) 220-6176 Fax: (805) 220-6294 E-mail: johnfslavin@aol.com 2016 GMC Sierra 1500 2WD Regular Cab 119.0" TC15703 STANDARD EQUIPMENT - 2016 TC15703 2WD Regular Cab 119.0" MECHANICAL • Engine, 4.3L EcoTec3 V6 with Active Fuel Management Direct Injection and Variable Valve Timing, includes aluminum block construction with FlexFuel capability, capable of running on unleaded or up to 85% ethanol (285 hp [212 kW] @ 5300 rpm, 305 lb-ft of torque [413 Nm] @ 3900 rpm) (Includes (FHS) E85 FlexFuel capability. Not available on T*15743 models.) • Transmission, 6-speed automatic, electronically controlled with overdrive and tow/haul mode. Includes Cruise Grade Braking and Powertrain Grade Braking • Rear axle, 3.23 ratio (Standard and only available on (LV3) 4.3L EcoTec3 V6 engine with 2WD models.) • Pickup box (Deleted when (ZW9) pickup box delete is ordered on Regular Cab models.) • GVWR, 6500 lbs. (2948 kg) (Requires Regular Cab model C15703.) • Suspension Package • Rear wheel drive • Cooling, external engine oil cooler • Alternator, 150 amps • Battery, heavy-duty 730 cold -cranking amps/70 Amp-hr, maintenance -free with rundown protection and retained accessory power • Frame, fully -boxed, hydroformed front section • Cargo tie downs (4), movable upper • Steering, Electric Power Steering (EPS) assist, rack-and-pinion • Brakes, 4-wheel disc with DURALIFE rotors, 4-wheel antilock • Exhaust, aluminized stainless -steel muffler and tailpipe SAFETY • StabiliTrak, stability control system with Proactive Roll Avoidance and traction control, includes electronic trailer sway control and hill start assist • Daytime Running Lamps with automatic exterior lamp control • Air bags, dual -stage frontal and side -impact, driver and front passenger and headcurtain and seat -mounted side - impact, front and rear outboard seating positions with Passenger Sensing System (Always use safety belts and child restraints. Children are safer when properly secured in a rear seat in the appropriate child restraint. See the Owner's Manual for more information.) • OnStar Delete Report content is based on current data version referenced. Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 406.0, Data updated 9/29/2015 @Copyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: October 01, 2015 9:33:39 AM Page 7 Prepared For: City Palm Desert Picture. 1 VehiclePicture Prepared By: John F. Slavin Reynolds Buick, Inc. 675 South Citrus Avenue Covina, CA 91723 Phone: (805) 220-6176 Fax: (805) 220-6294 E-mail: johnfslavin@aol.com 2016 GMC Sierra 1500 2WD Regular Cab 119.0" TC15703 VEHICLE DETAILS STANDARD EQUIPMENT - 2016 TC15703 2WD Regular Cab 119.0" • Tire Pressure Monitoring System (does not apply to spare tire) Report content is based on current data version referenced. Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. GM AutoBook, Data Version: 406.0, Data updated 9/29/2015 OCopyright 1986-2002 Chrome Systems Corporation. All rights reserved. Customer File: October 01, 2015 9:33:39 AM Page 8 CITY OF PALM DESERT NOTICE INVITING SEALED BIDS PUBLIC NOTICE IS HEREBY GIVEN that the City of Palm Desert will receive sealed bids for furnishing the following: FOUR (4) — FORD F-150 PICKUP TRUCKS OR EQUIVALENT Completed, sealed bids will be accepted in the offices of the City Clerk at Palm Desert City Hall, 73-510 Fred Waring Drive, Palm Desert California, up to the hour of 10:00am on Wednesday, October 7, 2015, at which time they will be opened and read out loud. The public and vendors are invited to be present. Specifications may be obtained at the Public Works Department, located at 73-510 Fred Waring Drive Palm Desert, California 92260. It is the responsibility of the bidder to see that any bids sent through the mail have sufficient time to be in the hands of the City. Clerk prior to bid opening time. The receiving time at the City Hall will be the governing factor on acceptability of bids. Telegraphic or telephone bids will not be accepted. The City reserves the right to reject any or all bids, to waive any irregularities, to accept any bid or portion thereof, and to take all proposals under advisement for a period of thirty (30) days. Any questions regarding the specifications, contact Carlos Hernandez, Maintenance Services Manager, at chernandez(c-cityofpalmdesert.orq or at 760-346-0611. Dated this day of September 2015. RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT 73-510 Fred Waring Drive Palm Desert, CA 92260 (760) 346-0611 City of Palm Desert Public Works Department 73-510 Fred Waring Drive Palm Desert, CA 92260 The City of Palm Desert is accepting sealed bids for furnishing FOUR (4) — FORD F-150 PICKUP TRUCKS OR EQUIVALENT Required Equipment 2 Wheel Drive 126' WB 40/20/40 Cloth Seat 4x2 Regular Cab 6 '/2 ft Bed 3.71- V6 FFV Gasoline Engine (Minimum) 6-Speed Auto Transmission w/tow haul mode Argent in color Air Conditioned AM/FM radio / Manual Windows Front and Rear Step Bumpers Rubber Flooring 4f#e af,�A" /,f00 Yr l003 9S JAec 0 A/G✓�Q '95 SPEc• 1 JorY V-,6 if*-504^0 Completed, sealed bids will be accepted in the offices of the City Clerk at Palm Desert City Hall, 73-510 Fred Waring Drive, Palm Desert California, up to the hour of 10:OOam on Wednesday, October 7, 2015, at which time they will be opened and read out loud. BID WITHDRAWAL A bidder may withdrawal their proposal, without prejudice, prior to the specified for the bid opening, by submitting a written request to the City Clerk for its withdrawal, in which event the proposal will be returned to the bidder unopened. No proposals received after the time specified or at any place other than the place stated in the "Notice Inviting Bids" will be considered. All bids will be opened and declared publicly. Bidders, or their representatives, are invited to be present at the opening of the bids: COMMUNICATION REGARDING BID Requests for additional information need to be submitted in writing by fax at 760-341-7098 or by email at chernandez(QcityofpaImdesert. org. PAYMENT TERMS The City's payment terms are thirty (30) days from the receipt of an original invoice referencing the City's project number and acceptance of the materials, supplies, equivalent, or service (Net 30). DELIVERY Vehicles shall be delivered within thirty (30) days following the City Council's authorization to purchase. Exact time and delivery shall be established within seven (7) days following receipt of purchase order. REGISTRATION Bidders shall submit all necessary paperwork to the Department of Motor Vehicles for title and government exempt registration/license plates in the name of the City of Palm Desert. TOPS (800) 852-TOPS N topsnbarricade@aol.com iRICAD ES topsnbarricades.com INC. jiL Contractors Lic. #787664 BILLTO: SHIP TO: CITY OF PALM DESERT TOPS YARD 73510 FRED WARING DR INDIO PALM DESERT CA 92261 44503 Jackson Street PLEASE REMIT TO: Indio, CA 92201 TOPS N BARRICADES Ph.(760) 347-2111 44-503 JACKSON ST., INDIO, CA 92201 Fx.(760) 347-3680 CONTRACT: 90618 CUSTOMER M 077 BILLING TEL: 760-340-5776 DIVISION: HEAD OFFICE CUSTOMER PO: QUOTE AT THIS TIME CONTRACT PERIOD FROM: SEP 15/15 TO: SEP 16/15 PICKUP CONTRACT NOTES: TERMS: NET 30 CUSTOMER RESPONSIBLE FOR ANY DAMAGE & OR LOSS REF: CARLOS MINIMUM RENTAL $15.00 SALES# CITY DESCRIPTION UNIT PRICE EXTENDED AMT LB21TR/SPEC 4.00 21IF47 LIGHTBAR W/ARROWSTIK $1295.00 $5,180.00 LBPD50C 4.00 BACK-UP ALARM 97DB 12 V ECCO $24.95 $99.80 SUBTOTAL SALES: $5,279.80 TAXES TAXABLEAMOUNT RIV COUNTY $5,279.80 $422.38 SUBTOTAL TAXES: $422.38 GRAND TOTAL: S5,702.18 RENTAL AGREEMENT AND CONDITIONS LESSEE ACKNOWLEDGES: -Receipt of said equipment in good working condition and repair and upon expiration of Lessees use thereof, Lessee shall return same to Lessor in as good condition and repair as when delivered, subject to reasonable wear and tear. Customer responsible for lost or stolen equipment. LESSEE AGREES: -To pay the specified rent for use of said equipment. -To not release this equipment from Lessees control without prior authorization from Lessor. -To not move said equipment to any other job without prior consent of Lessor. -To assume sole responsibility of proper placing of said rented equipment on the job Iocation.To indemnify Lessor against all loss, damage, expense and penalty arising from any action or claim on account of any injury to person or property of any character, whatsoever occasioned by the operation, handling, transportation and/or use of any of the barricades and/or warning lights during the rental period, and while said barricades are in the possession or under custody of Lessee.To pay to Lessor reasonable attorney fees and collection costs incurred by Lessor in enforcing the terms of this agreement, in the event Lessee breaches any of the terms of this agreement, of Lessee fails to pay rent of to pay for damages to said equipment while in Lessees possession. LESSOR AGREES: -Assumes no responsibility from any cause whatseoever. CUSTOMER'S SIGNATURE DATE TRUCK # DRIVER DATE TIME DATE PRINTED: 09/15/2015 10:27:53 DATE CREATED: 09/15/2015 RON FIFIELD DIV: PAGE 1 OF 1 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT WHITE PAPER To: John M. Wohimuth, City Manager From: Mark Greenwood, P.E., Director of Public Works Date: February 20, 2015 Request: Replacement of Eleven Fleet Vehicles JUSTIFICATION: From 2000 to 2004, most of the vehicles purchased for City inspectors were either powered by compressed natural gas (CNG) or were CNG/gas bi-fuel. These vehicles have a 15-year limitation on their high pressure fuel tanks; however, replacement of the tanks is more expensive than the value of the vehicle. On January 22, 2015, the City Council approved the purchase of nine work trucks to replace the trucks with expired fuel tanks. The CNG tanks of the remaining seven CNG and bi-fuel powered vehicles will expire in 2016 and 2017. In addition, due to obsolescence, four heavier gas powered vehicles need to be replaced. They consist of three flatbeds and one 1-ton dump truck used by the Street Maintenance Division. The following table lists the vehicles to be replaced: Vehicle No. Year/Make FuelType CNG Tank Exp./ Type of Vehicle Years in Service Assigned Department 69 2002 F-150 CNG July 2016 13 Build/Safety mm 71 2002 F-150 CNG July 2016 13 Build/Safety 72 2002 F-150 CNG October 2016 13 CODE 73 2002 F-150 CNG July 2016 13 Spare 74 2003 F-150 CNG Aril 2017 12 CODE 002 2004 F-150 Bi-Fuel CNG/Gas December 2016 11 CODE 198 _ 2002 F-150 Bi-Fuel CNG/Gas 2017 13 Build/Safety 079 1993 F-350 Gas 22 Street Maint _1 052 1993 F-350 Gas 22 Street Maint 1 230 2002 F-350 Gas 1 13 Street Maint _1 231 1 2002 F-350 Gas E13 Street Maint C, dot irf �% cu►rk bvdzi &4 4 ty,,�v Two 1 e't �"&V6<A rocos (c % White Paper — Replacement of Vehicles Page 2 of 2 February 20, 2015 In order to maintain the City's fleet at a level needed to provide services, staff is requesting replacement of these vehicles in Fiscal Year 2015-16. COST ANALYSIS: The cost is estimated $20,000 per inspector vehicle ($140,000), $40,000 per flatbed ($120,000) and $40,000 for the 1-ton dump truck. The total cost is $300,000 for the 11 vehicles, including additional safety equipment and installation. SUMMARY: ➢ Estimate: $300,000 ➢ Funding Source: Fleet Equipment Replacement, Account No. 530-4195-415-4030 ➢ Estimated Commencement/Completion Dates: July 2015 through June 2016 ➢ Assigned Project Manager: Carlos Hernandez, Maintenance Services Manager Prepared By: uj rm, errfgnaez Mainte ance Services Manager Reviewed & Agree to Discuss: n M. Wohlmuth, City Manager Mark Cir enwood,'P.E\1 Direct r bf Public Works