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Home My WebLink AboutC34780 - 2017-2018 El Paseo Xhibitn - Call for EntriesCITY OF PALM DESERT Contract No. C34780 DEPARTMENT OF COMMUNITY DEVELOPMENT STAFF REPORT REQUEST: AUTHORIZATION TO ISSUE A CALL FOR ENTRIES SEEKING ARTISTS FOR THE 2017/2018 EL PASEO EXHIBITION SUBMITTED BY: Deborah S. Glickman, Management Analyst DATE: November 12, 2015 CONTENTS: Draft 2017/2018 El Paseo Exhibition Call for Entries Recommendation By Minute Motion: Authorize staff to issue a Call for Entries seeking artists to exhibit in the 2017/2018 El Paseo Exhibition. Commission Recommendation At its meeting of October 14, 2015, the Art in Public Places (AIPP) Commission recommended with a 6-0-0 vote, with Commissioner Megan Miller absent, to curate the 2017/2018 El Paseo Exhibition and create a three (3) member sub -committee to review and select submissions for the exhibition. This is the same process that has been used successfully for the selection of the artwork for prior El Paseo Exhibitions. Executive Summary The El Paseo Exhibition is comprised of eighteen sculptures located in the medians of El Paseo between Portola Avenue and Highway 74. The sculptures are loaned to the City for a two (2) year period. The 2015/2016 El Paseo Exhibition will be de -installed in October and November 2016 with the expectation that the 2017/2018 exhibition be installed in November 2016. In order to properly plan for the 2017/2018 Exhibition, solicitation of new artwork needs to begin well in advance of the installation dates, and the approval of the Call for Entries will initiate the process. From the applications received, the AIPP Commission sub -committee will select eighteen (18) sculptures and up to four (4) alternates for presentation to the full AIPP Commission at its April 13, 2016 meeting. Upon review and recommendation from the AIPP Commission, the selections will be brought before City Council for review and approval. Once installed, the artwork will stay on El Paseo for two (2) years unless any artworks are sold. If a sculpture is sold, the loaning party is responsible for costs related to removing the sculpture and installing a new, approved one. Staff Report 2017/2018 El Paseo Exhibition November 12, 2015 Page 2 of 2 Fiscal Analysis At this time, approval of the RFP has no financial impact. The fiscal impact of artwork honorariums, de -installation, and installation costs will fall in the 2016/2017 fiscal year. The budget for the 2015/2016 El Paseo Exhibition was $60,000. Submitted By: Deborah S. Glickman, Management Analyst Department Head: Tony Bagato, Acting Director of Community Development Review Paul Gibson, Director of Finance Approved: Jon . Wohlmuth, City Manager Call for Entries 2017/2018 El Paseo Exhibition (DEADLINE FOR ENTRIES — February 15, 2016) ABOUT THE EL PASEO EXHIBITION: El Paseo is the premier shopping street in Palm Desert and the Coachella Valley, located in Southern California. The exhibition space consists of eighteen lighted concrete pads located in the medians along a one and one half mile stretch of prime retail. The artwork remains on exhibition for approximately two (2) years, with installation tentatively planned for October - November 2016 and de -installation planned for October 2018. DEADLINE: February 15, 2016 at 4:00 p.m. (postmark/email deadline) HONORARIUM: A $2,500 honorarium will be provided for each selected artwork. Participant is responsible for delivery and pick-up of artwork per scheduled date. ELIGIBILITY: • All artists, galleries, museums/non-profit arts organizations, and private collectors are encouraged to apply. • Artists who have participated in the 2015/2016 El Paseo Exhibition are not eligible to apply. TO APPLY SUBMIT: A current resume or CV, including current contact information. Images of proposed sculpture(s) in jpeg format via email, CD, or flash drive. Description of the piece(s) including materials and dimensions. Artwork descriptions should be numbered to correlate with submitted images. Materials can be submitted to: publicart@cityofpalmdesert.org or City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Attn: El Paseo Exhibition • If materials are submitted via regular mail and you would like them to be returned, include a self addressed stamped envelope with the appropriate postage for return. Submittals will not be returned if postage is not included. • A maximum of two sculptures for consideration per artist. • Include complete contact information on all submittals. TENTATIVE TIMELINE: February 15, 2016: Applications due March 9, 2016: Selections made by Art in Public Places Commission — 18 sculptures plus 3 alternates March 24, 2016: City Council review and approval of selections March 28 — April 1, 2016: Selected artists notified October 17 — November 10, 2016: Tentative dates for exhibition installation January 2017: Exhibition dedication October 2018: De -installation of exhibition GUIDELINES: • All sculptures MUST fit on one of the existing concrete pads. Sixteen pads measure 84" x 84" with a usable corner -to -comer space of 67" x 67". A horizontal base could use the maximum 84" length of the base if its width is within the 67" dimension. One pad measures 48" x 48" and one measures 96" x 300" (8' x 25'), and could accommodate multiple pieces or one with a much larger base. • Sculptures should be no less than 8' in height on their own or inclusive of a base. • Sculptures should be suitable for viewing from all angles. • All sculptures MUST be designed with tabs or other devices that can be utilized to easily secure the artwork to the concrete pads. • Artworks should be constructed of durable materials that are able to withstand the harsh weather conditions of the desert (high winds and extreme high temperatures). • Sculptures must comply with all appropriate engineering requirements. SALE OF ARTWORK: • Artwork can be sold, but not removed for six months once installation is completed. • If a sculpture is sold, a replacement artwork must be submitted for approval. The replacement piece MUST be installed at the same time of the removal of the original piece; NO EXCEPTIONS. The artist or representative is responsible for all installation/de-installation costs associated with the replacement sculpture for the exhibition. • One replacement per pad may be made during the exhibition period. Replacement artwork may need to be approved by the Art in Public Places Commission and Palm Desert City Council, which could take approximately six to eight weeks to process. • Additional honorariums will not be paid. • The City of Palm Desert does not take a commission from the sale of artwork. THE CITY OF PALM DESERT WILL PROVIDEFOLLOWING: • Installation and de -installation of the artworks • Exhibition advertising • Pads/lighting/maintenance • _nsite insurance • i nage DISCLAIMER: The (amity of Palm Desert reserves the right to reject any and all submittals and decline to award contracts for this project. INFORMATION: For more information contact Deborah S. Glickman, Management Analyst, at publicart@cityofpalmdesert.orgor 7 _ 7-1 &. k k; ^q b k* xtiw U s� Example of Artwork -a "Brushing" by Mike n