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HomeMy WebLinkAboutPreliminary Minutes - City Council - October 22, 2015,.. PRELIMINARYDRAFT ,1 REGULAR PALM DESERT CITY COUNCIL MEETING CIVIC CENTER COUNCIL CHAMBER WARING DRIVE, PALM DESERT, CA 92260 Mayor Weber convened the meeting at 3:00 p.m. II. ROLL CALL Present, Councilmember Jan C. Harnik Councilman Sabby Jonathan Mayor Pro Tern Robert A. Spiegel Councilman Ilan G.Tanner Mayor Susan Marie Weber Also resent: John M. Wohlmuth, City Manager Robert W. Hargreaves, Assistant City Attorney Rudy P. Acosta, Assistant City Manager Rachelle D. Klassen, City Clerk Russell Grance, Director of Building & Safety Lauri Aylaian Director of Community Development` Martin Alvarez, Director of Economic Development Paul S. Gibson, Director of Finance/City Treasurer Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs o Chen, City Engineer Stephen Y. Aryan, Risk Manager Scott Visyak; Captain, Palm Desert Fire/Riverside Co. Fire Department/Cal Fire Bill Sullivan, Asst. Chief, Palm DesertMalice/ iver i e Co. Sheriffs Department race' L. Mendoza, Deputy City Clerk SESSIONORAL COMMUNICATIONS - A (CLOSED Done PRELIMINARY COUNCILREGULAR PALM DESERT CITY I * ADJOURN TO CLOSED SESSION e gpst for =ClosedSession: A. Conference with Real Property Negotiator pursuant to Government Code Section 54 . 1 jProperty- APN 627-232- (SWC Ocotillo/Tumbleweed) Negotiating Parties: Agency- Jo ohl uth/ udy P. costal artin Alvarez/ City of; alDesert/Successor_ Agency to the Palm Desert Redevelopment genc PropertyOwner: City of Palm Desert UnderNegotiation: x Price x Terms of Payment B. Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): Number of potential cases: r. Hargreaves asked for CityCouncil's consideration of adding an item by four - fifths vote to today's Closed Session for a matter that had arisen yesterday during' a' Settlement Conference, as follows: C. Conference with Legal ounsel regarding existing litigation pursuant to Government Code Section 54956.9(d(1 1 j WNRA PalmDesert 103, LP, v. City of Palm Desert, et al., Riversi e County Superior Court, Case No. PSC 1400549 n a motion by Spiegel, second by Harnik, and 5-0 vote of the City Council (Y arnik, Jonathan, Spiegel, Tanner, and Weber, one), the aforementioned ite of existing litigation was added to the agenda for Closed Session consideration. With City Council concurrence, Mayor Weber adjourned the meeting=to Closed Session at 3 02 p.m. She reconvened the meeting at 4.06 p.m. V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION L SESSION. • K V11PLEDGE OF ALLEGIANCE TO THE FLAG OF . THE UNITED STATES OF AMERICA - Palm Desert Youth Committee Chair Cory Hutchinson Vill. INVOCATION * Mayor Pro Tern Robert A. Spiegel Vill. ORAL COMMUNICATIONS - B N �yy � �y�F ♦ � ii ! : • w 11,. i! 11 � • .v\:. � • IF f � :� ! i • y� ,:ice y� � � � ! *'.. M ! : �y � My� � # •y� M � i •, ♦ � � �y� y� r M y ly�R ! ql.:. W i R. y ]R yy� �, R af.. y! • M' M �y� �y • F SR W S � � • ! :: # •... � R :.:: � R • ,. � M ;. yew iF�• y �y. i Y' � :... t �laYS i� yr:..� • •. • • ! • �y 1R • is ! ! 8 4y� V .... iY • ! R it. M. � • ! y` MY yy. • Y • +Y 6.. R � : • y! R B • N,.; Ia � • R .il d1 1,. ! ! 4 ` yr A.:::R � • • • 3 :. � +Y1 dk i. A !:. � 'w MM y iY ♦ dk. M a ` • ! . ! A ... y O . � AI. � ,�.y� .yam ,... � �:.. y � .i a+�. f ii :... '" yNy ! 4; yy ! : � R ! � � E y! • N � R IY i 9 R.. � R +IRS.: � M �: M ! ,: i #t i :yR aY Y.. w :.rt � � A W� y� • ! � l�y"y * if • Ie is R •y II M y � y� ! ♦... Y •y � ! 9I � ,:: • f w i! #IY y� ! ::... R yO� R P: i' P � ! .� 1f � : �g �.. AWARDS, PRESENTATIONS, w x a APPOINTMENTS t i. � i x • � ar it ,, Ala a � M x � : Apr :.. li PRELIMINARY REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 22,2015 on the agenda). She asked everyone to join her in celebrating the very full life and accomplishments of Marian Marsh Henderson. A. pw� PRESENTATION 2015 PALM DESERT "MINI -MUSTER" ARTWORK AWARDV. Mayor Weber and Historical Society Mini -Muster Committee Chair: Mike Lewis presented the Artwork Award Certificates totefollowing 3rd Grade students, - Dylan Priest, James Carter Elementary. - Lauren Cornwell, Gerald Ford Elementary. - Nicole Olivas, Abraham Lincoln Elementary. Isabel Navarro, Ronald Reagan Elementary. - Daisy Armstrong, George Washington Charter Elementary. Mr. Lewis also recognized all the Historical Society and Mini -Muster Volunteers for all their hard work and contributions to the this year's 2 rd annual event, with special recognition to founders Jan Holmlund and her husband Jerry, along with Mini -Muster Artwork Coordinators Adele Ruxton and BonniePaul; and he recognized Committee Member Louise Neeley, not resent today because she was out celebrating her goth birthday, heartily congratulating her on this milestone. He went on to thank the Palm Desert Rotary Clubs for their participation at each school's Mini -Muster, providing ready back-up to keep the activities going in case firefighters were called ay. r. Lewis and Mayor Weber then presented a recognition plaque to Palm ese iversi e County Fire Department Station No. 33 representatives, especially recognizing Engineer Kevin Merkh for his many years'coordination of the Mini -Muster on behalfofthe Fire Department. This as followed by recognition for Superintendent r. a Ruthecar Desert Sands Unified cool District, accepts by School Board President Wendy Jonathan. Lastly, the five local Elementary School Principals and Third Grade Teachers were honored, along with everyone involved to make this year's- event ;another great success. Mr. Lewis then presented a recognition plaque to Mayor Weber on behalf of the City for its continued support of this valuable program. Mayor Weber graciously accepted the plaques congratulated the Artwork Award Winners and their parents, thanked all who contributed tot is year's event, and extolled the virtues of Mini -Muster in educating children to be safe. 5 PRELIMINARY MINUTES DRAFT COUNCILREGULAR PALM DESERT CITY , 13PRESENTATION ATE ON PALM DESERT YOUTH ITTACTIVITIES Y CHAIR_ TC I Chair Hutchinson reported that the Youth Committee recently participated in the Y- e- it Palm Desert event on October 4, as well as in the Relay For Life on October 3. He said both were very enjoyable and rewarding. For the future, the Committee's working on ways to enhance Palm Desert's increasing awareness of sustainability principles and participating in many related events. One of these was an After School Program Party last week at Lincoln Elementary that was great where they planted seeds and provided environmental education to increase the younger kids' awareness of the environment's importance. The Committee is also hoping to organize a Book & Clothes Swap, taking gently; used books and clothes to exchange similar to a thrift stare -- and making it a fund-raiser by admission or raffle, with proceeds donated to a charity. Other events where the Committee will be participating are the Golf CartParade on Sunday and going back to Lincoln Elementary withare Anti -Bullying Program forte Annual Holiday Party. Further, they are also working on developing an event for local musical artists to showcase all the great talent in the area. C. REQUEST FOR APPOINTMENT OF CLARE KIMTHE EXISTING VACANCY ON THE PALMYOUTH COMMITTEE (TERM DECEMBER 31, 2015). Mayor Pro Tern Spiegel moved to, by Minute Motion, appointed Clare Kim to the vacant seat on the Palm Desert Youth Committee. Motion was seconded by Hamik and carried by a 5-0 vote (AYES- Harnik, Jonathan, Spiegel, Tanner; andWeber; None). X. CONSENT CALENDAR A. MINUTES of the Regular City Council Meeting of October 5, 2015. ecW Approve as presented. B. CLAIMS AND DEMANDSI CITY TREASURY- Warrants Dated 9/25/2 15, 10/2/2015, and 1 //2g15, ace Approve as presented. C. CLAIM AGAINSTITY (2) y Farmers Insurance/Felipe Terrazas in the Amount of $12,400.56. ec; By Minute Motion, reject e Claimand direct the City Clerk to so notify the Claimant. .; 0 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 9 2015 D. CITY COMMITTEE/COMMISSION MEETI I . 1, Hotel & Signature Events Committee Meeting of July 6, 2015, . Youth Committee Meeting of September 1, 2015. eca Receive and file. E. REQUEST CC T C for Contract No. C34630 Replacement of Two (2) Ait Conditionersat the Desert WillowGolf Resort Clubhouse (Desert Air Conditioning, Inc., Palm' Springs, CA). ec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project, F. REQUEST FOR AUTHORIZATIONto Release Security for Tract No. 34391 (KB Home - Southern California, pplicant): ece By Minute Motion, authorize the City Clerk to release the security on file for Tract No. 34391. G. REQUEST FOR AUTHORIZATION to Implement and Fund the 2015 "Shop With a Cop" Program in the Amount of $2,415. ec; By Minute Motion, approve participation in the 2015 "Shop With a' Cop" Program, in an amount not to exceed $2,415, with costs allocated per the Cove Commission Funding Formula -'funs are available in the Police Contingency Fund. H. REQUEST FOR APPROVALof the Biennial Sponsorship oft e Palm Desert Explorer Program in the Amount of $13,800. Removed for separate consideration under Section X1, Consent Items Held ver. Please see that portion of the Minutes for Council discussion and action. Councilman Jonathan requested Item be removed for separate action under Section XI, Consent Items Held Over. Upon a motion by Spiegel, second by Tanner; :and 5-0 vote of the City Council (Y am k, Jonathan, Spiegel, Tanner, andWeber; : one), the remainder of the Consent Calendar was approved as presented. 19 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL, 2015 ITEMSX1. CONSENT H. REQUEST FOR V Loft e Biennial Sponsorshipofthe Palm Desert Explorer Program in the Amount of $13,800. Councilman Jonathan requested clarification and confirmation from staffthat funding was contingent upon participation by neighboring cities r. Aryan agreed, stating the proposal required all three cities to participate in a biennial funding of theExplorer's Program. If one or more cities were not to participate, staff will return at a later City Council meeting with a " modified proposal. Councilman Jonathan moved to, by Minute Motion, approve implementation of a biennial sponsorship for the Palm DesertPolice Explorer Program in the amount of $13,800- funds are available under the Police Contingency Fund. Motion was seconded y Spiegel and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOE& None). I. RESOLUTIONS None ORDINANCES A. For Introduction: one B. For Adgp Lion: 1 ORDINANCE NO. ,1292 - AN ORDINANCEF THE CITY COUNCIL F THE CITY OF PALM DESERT, CALIFORNIA, AMENDING SECTIONS 25.10. 50, 25.72.030, 25.60.070, AND 25.99.020 OF THE PALMT MUNICIPAL- ZONING. Mayor Pro Tern Spiegel noted this item was already approved, and this was the second reading of the Ordinance. Mayor ; ro Tem Spiegel moved to waive further reading and adopt Ordinance o. 1292. Motion was seconded by Harnik and carried by a 5-0 vote { a ni Jonathan, Spiegel, 'Tanner, andWeber- oNone). PRELIMINARY I REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER x 2015 2. ORDINANCE NO. 1293 - AN ORDINANCEF THE CITY COUNCIL OFTHE CITY OF PALM DESERT, CALIFORNIA, ADDISECTION 25.6 .150 ' TO THE PALMT MUNICIPAL CODE - CERTIFICATE C A_ Y. Mayor Pro Tern Spiegel noted this itemwas already approved, and this was the second reading f the rdina ce: Mayor Pro Tern Spiegel moved to waive further reading and adopt Ordinance o. 12913. Motion was seconded by ' ar ik, Councilman Tamer asked who waste Zoning Administrator. Principal Planner Tony Bagato responded that as the Principal Planner for the Department, he was currently the Zoning Administrator. He explained that he was allowed to review and approve items under the Zoning Ordinance such as specific permits that are rather administrative; however, they can all be appealed to the City Council. Mayor Weber called for the vote and the motion carried by a 5-0 vote arnik, Jonathan, Spiegel, Tanner, andWeber; one). . ORDINANCE NO. 1294 - AN ORDINANCEF THE CITY COUNCIL OF THE CITY OF PALMDESERT, CALIFORNIA, ADDING CLARIFYING F C TO THE PALM DESERT MUNICIPAL CODE FOR CURRENTLY ASSESSED FEES. Mayor Pro Tern Spiegel noted this was the second reading of the Ordinance. Mayor Pro Tern Spiegel moved to waive further reading and adopt Ordinance o. 1294, Motion was seconded by Harnik and carried by a 5-0 vote'(AY a ni , Jonathan, Spiegel, Tanner, and Weber; : one) 4, ORDINANCE NO. 12 - AN ORDINANCEF THE CITY 'COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING SECTIONS 8.32.030 AND 10.9 .010 OF THE PALMT MUNICIPAL LING WITH PARKINGI ITI , RESTRICTIONS, TI Mayor Pro Tern Spiegel noted this was the second reading. PRELIMINARYI REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 22, 2015 Mayor Pro Tern Spiegel moved to waive further reading and adopt Ordinance No. 1295. Motion was seconded by Tanner and carried by a 5-0 vote (AYES: Hamik, Jonathan, Spiegel, Tanner, andWeber; : one). 5. ORDINANCE NO.1296 ORDINANCE F CITYTHE COUNCIL F CITY L , CALIFORNIA, AMENDING SECTIONS 10.4 .12 , 10.4 :150,1 .50.010, 10.50 030, 10.72. 10, 25.46.040, AND DELETINGSECTIONS 10.12.030, 10.12.040, 10.40. 10, 10.40.030, 10.48.120(B), 10.60.010, 1 .63. 10 OF THE PALMT MUNICIPAL CODE, DEALINGI TRAFFIC ISSUES. Mayor Pro Tern Spiegel noted this item was already approved, and this was the second reading' f the Ordinance. Mayor Pro Tern Spiegel moved to waive further reading and adopt Ordinance . 1296. Motion was seconded by Tanner and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; :None). ORDINANCE6. 1297 - AN ORDINANCEF THE CITY COUNCIL OF THE CITY OF PALMT, CALIFORNIA, APPROVING A DEVELOPMENT AND CHANGE OF ZONE APPLICATION FOR THE EXPANSIONA SENIOR LIVING FACILITY LOCATED THE SOUTHWEST CORNER OF CATALINA WAY AND SAN PASCUALAVENUE, Case Nos. C- 15- 3 (Prospect Companies,Applicant). Mayor Pro Tern Spiegel noted this item was already approved, and this was the second reading of the Ordinance. Mayor 'Pro Tern Spiegel moved to waive further reading and adopt Ordinance o. 1297. Motion was seconded byy Tanner and carried by a 4-1 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and` Weber, : None). XIV. NEW BUSINESS PRELIMINARY MINUTES MEETINGREGULAR PALM DESERT CITY COUNCIL , 2015 Specialist position, which will help fund this as well. lastly, the Public Safety Commission reviewed and approved this item, which falls under the ity°s Strategic Plan Priority No. 3 - Help the Community Become More'Prepared for Disastrous and`Public Safety Emergencies. Mayor ;Pro e Spiegel stated that the question was asked as why Rancho Mirage was not part oft is agreement,' and the answer is they have their own Emergency Services Coordinator Mayor Pro Tern Spiegel moved to, by Minute Motion, approve the MOU between Cities of Palm Desert and Indian Wells to contract fora Full -Time Emergency Services Coordinator. Motion was seconded by Harnik. ouncil e ber Harnik commented she appreciated that this was aligned with the Strategic Plan Objectives. Responding to questions, Mr. Aryan`said this was a new contracted position where services were previously handled through various staff. Councilman Jonathan stated a decision was made to create a new position that's budgeted for $50,000, but the anticipated cost would bring the ity's half to $ 7, 00. r. Aryan reiterated that the salary would more likely be at a lower -median step. Also, there is an additional cost savings because Palm Desertis sharing a Fire Safety Inspector Specialist with the City of Indian Wells that's budgeted for the full cost of that position. In talking to the Fire Marshal, Palm Desert will probably only end up using 5 of that cost. Councilman Jonathan asked if the funds would be taken out of the General Fund if the cost went over $50,000. r, Wohlmuth shared that staff didn't anticipate going over $50,000, because there were two things that would reduce the cost of $ 7,000 for the position. One was the Emergency Services Grant, and secondly, Palm Desert has two ort ree fire specialists in the Fire Marshal Office, and Indian Wells ran into a problem this year where it had to share one of those ose positions. Therefore, Indian Wells " ill be paying for half of a firespecialist salary, so all the funds in the Fire Budget wouldn't be spent. He reiterated the $87,000 cost for the position should be covered with the appropriation of $50,000, along withthe grant, and Indian ells' contribution. Councilman Jonathan said he was sensitive to the increase in cost of public safety and fire, because for the first time it represents half the ity's budget. e agreed to approve this item, but asked for six-month progress report, im PRELIMINARY 1 REGULAR PALM DESERT CITY COUNCIL122,2015 stating it was new money and a -new position. He would like to feel comfortable that the expenditure is warranted given the financial pressures on the budget, including that it's a worthwhile, cost-effective, necessary and appropriate thing ` to do. r. Aryan added interviews will be conducted for this position the first week of November, and staff ill return to Council with a contract with the County, which will more clearly identify costs° Mayor Weber called for the vote .and the motion carried ,by a 5-0 vote(AYES- Harnik, Jonathan, Spiegel, Tanner, and Weber, one). Mayor Weber commented the Public Safety Commission reviews and discussed these matters, stating Commissioners asked a lot of questions and paid attention to the details, and the City was fortunate to have such a Commission. REQUESTC. FORV F ROAD CLOSURES FOR THE 2015 BIGHORNI MIRACLE V AY, NOVEMBER 21. Mayor Pro Tom Spiegel asked if this event was going to bet e same as last year, Administrative Secretary Amy Lawrence answered yes, with the exception that this event includes a changed Traffic Control Plan with increased road closures as noted in the staff report: She said the merchants were notified on Monday, and as of today (Thursday), David Fletcher informed her there have been no concerns raised. M PRELIMINARY 1 MEETINGREGULAR PALM DESERT CITY COUNCIL , most directly affected, and they are excited for the event and have no problem with the early closing. ewasn't expecting any issues, and if there are, it will be addressed individually to ensure they remain happy. He said he looked forward to seeing the Council at the went® Council e ber Harnik asked about the additional activities, aside from the Ferris Wheel and carnival, that is mentioned in the staff report. FLETCHER replied that this year they will be adding a DJ and dance floor in the intersection area and extending the event from ` to 10:0 pm. He said they will also have dance troops, more restaurants, photo booths, and two plow snowballs. He noted a representative from the Jones Agency, who has been handling this event for the past seven years was mailable to answer questions. Mayor Weber said she enjoyed the Ferris wheel last year and many were impressed with it. Mayor Weber called for vote and the motion carried by a ®0 vote (AYES: arnik, Jonathan, Spiegel, Tanner, and Weber, cane). D. REQUEST FOR APPROVAL OF THE 2016LYEAR'S RESOLUTION 5K COLOR Y, JANUARY (Arlene Amick/Palm Sprin s Art Museum in Palm Desert,Applicant). Mayor Pro Tem Spiegel asked if this event would bet e same as last year: Administrative Secretary Amy Lawrence answered yes, with the exception of the incorporation of the Color Run. She said the Applicant would like to have five color stations throughout the run. The color stations will be away from residential and commercial areas, stating the Applicant is looking at hiring a professional cleanup crew to clean up all the areas after the event. Councilman Jonathan commented that if the cleaning crew couldn't clean it up for any reason, they wouldn't proceed with the Color Run. Ms. Lawrence agreed, stating it was definitely contingent on making sure they can get the company to come out and do it. m PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 22,2015 E. T,FOR AUTH®RIZATIONTO PURCHASEF (4) WORK TRUCKS FROM REYNOLDSIC , INC., IN THE AMOUNT OF $87,234.20 AND F (4) LIGHT BARS AND BACKUP TOPS N BARRICADESIN THE AMOUNT OF $5,702.1 - TOTAL $92,935033. r. Greenwood explained this purchase was for four replacement trucks for existing aging vehicles in the ity's fleet that are becoming obsolete through the age of their CNG fuel tanks: Mayor Pro Tom Spiegel moved to, by Minute Motion, authorize purchase of:1) Four (4) work trucks from e olds Buick, Inc., Covina, California, in the amount of 87,234.20, 2) four (4) light bars and back up alarms from Tops N Barricades, Indio, California, in the amount of $5702.1 funds are available in Account No. 5104195-4403000 - Fleet Equipment Replacement. Motion was seconded by Tanner and carried by a 5-0 vote (AYES: ` arnik, Jonathan, Spiegel, Tanner, andWeber; one). F. REQUEST FOR AWARD OFCONTRACT TO 5M CONTRACTING, I1 THE AMOUNT OF $28,350 FOR THE DECONSTRUCTIONF SINGLE-FAMILY LOCATED T 44900 SANCLEMENTCLEMENTE CIRCLE (CONTRACT NO. C34750). r. Alvarez stated that in the past decade, the former Redevelopment Agency and the City acquired properties located along the Alessandro west corridor, north of Highway 111 between Las Palmas and Monterey. The property before the City Council this evening is located at 44900 San Clemente Circle Way, and as part of the improvement project being planned for this area, it requires deconstruction in order to facilitate the widening of the corridor. He said staff solicited bids and the proposed contract with 5 Contracting, Inc., will allow the City to move forward with deconstruction of the site in the amount o $28,350. He offered to answer questions. Mayor Pro _Tern Spiegel commented on the huge differences in the -bids ranging from 2 , 00, to $46,000, and $150,000. Councilman Tanner asked if this contract -contained opportunities for additional monies or change ordersbecause the contractor didn't estimate' correctly. Mr. Alvarez replied that the contract was�for�an agreed amount that' consists of the deconstruct16n of all amenities, removal and disposal of lead asbestos, and recycling of �materials at approximately 75%. Further responding, he said this project will requirebond. 1 PRELIMINARY MINUTES MEETINGREGULAR PALM DESERT CITY COUNCIL Councilman Tanner moved to, by MinuteMotion- 1) Award subject contract for Deconstruction of Improvements for a ingle- a ily Home located at 44900 San Clemente Circle in the amount of 28,350; 2) authorize Director of Finance to set aside a 0% contingency for the project in the amount o 2, 35, ) authorize the Mayor to execute said contract funds are available from bond proceeds approved as part of the Alessandro Bond roceeds Funding Agreement. oioh was seconded by Harnik. Councilman Jonathon stated he once had a property, where before demolishing, was offered to the Sheriffs Department and they did a RAPID Response Team exercise. The property was then offered to the Fire Department and they used it for an actual burning of the property. He asked staff tooffer police and fire the opportunity to use this structure before being demolished. r. Alvarez agreed, stating he has already been 'approached by theSheriff's Department, and the City has the ability to make this structure available for their training. He said that if all went well, staffwill schedule them to 'o in before the deconstruction, and also offer the opportunity to the Fire Department, Mayor Weber commented that ifthe structure was burned, therewouldn't be materials to recycle. r. Alvarez explained the exercise is a controlled burn with simulated smoke. The makers of the motion agreed to amend adding staff direction to contact Police and Fire and coordinate potential training activities in the structure prior to deconstruction, and carried on a 5-0 vote arnik, Jonathan, Spiegel, Tanner, and Weber, n None). XV. CONTINUED BUSINESS None XVI. OLD BUSINESS A. REQUESTF A` CONTRACT THE LOWEST RESPONSIVE BIDDERTHE CIVIC CENTER TURF REDUCTIONI PROJECT SCULPTURES, INC., IN THE AMOUNT OF 111,144.2 (CONTRACT NO. C34440, PROJECT NO. 9-16). r. Greenwood apologized to the Council for having to submit a replacement `id, stating staff got pinned into a corner by having to reject the bids previously, yet the deadline for completing the work by late December remains unchanged. He said staff opened bids recently for this project, an itt PRELIMINARY I COUNCILREGULAR PALM DESERT CITY he's happy to report, of the four local contractors that bid, Earth Sculptures, Inc. was the lowest, it was a very tight bid with only a difference. Responding to question, he said contractors bid on the plans provided b eta Councilman Jonathan, stated the Council had asked staff to consider turf reduction around City Hall, and they have done that, which is appreciated. r the benefit of thepublic's attention, he noted staff estimated the City will save 68,000 gallons of 'water per month as a result of this project, which was amazing and tremendous. He congratulated staff and expressed his appreciation® Council ` an Jonathan moved to, by MinuteMotion: 1 Appropriate $12,258.68 from nobligated Fund 400 Capital Reserve to Account No. 4 04614- 1501; 2) award subject contract in the amount of $111,144.25 to Earth Sculptures, Inc., Indio, California, for the Civic Center Turf Reduction Phase IProject- 3) authorize Director of Finance to set wide a 1 % contingency for the project in the amount of 11,114.4 ; ) authorize Mayor to execute said contract —funds are available in Account No. 414-439101 - Culture and Recreation -Water Conservation, and in Fund 40 - Unobligated Capital Reserve Fund. Motion was seconded by Tanner and carried by a 5-0 vote : Harnik, Jonathan, Spiegel, Tanner, andWeber; . one), `. PUBLIC HEARINGS None 'II . REPORTS AND REMARKS A. CITY MANAGER 1. ity anger. eetin Summaries for the Period of September 26- ctoer 9, 2015. r. Wohimuth noted the printed report provided in the packets and offered to answer questions. With City Council concurrence, the Meeting Summaries were received and filed. 2. October 22 Fall Concert In the Park - "Dallas & Doll" r. Wohimuth reminded everyone about tonight's concert in Civic enter ark at 0 p.m., the second -to -last one of the all 2 15 Series, with Dallas & Doll performing classic Motown/Soul favorites. 1 PRELIMINARY REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 22, 2015 1•r 1 Announcement of City Council Team -Building and Goal-SettingStudy Cession facilitated by Dr. Bill Mathis on Friday, October 30, 2 — 3:30 a.m. at the University of California, Riverside - Palm Desert ; Center, Room B11 -117, 750 Frank Sinatra Drive. Councilmembers took note of the scheduled Ludy Session. D. PUBLIC SAFETY 1 Fire De art ant None 2. Police Department None E. _ MAYORTHE CITY COUNCIL 1 MMg' ors eetin ummarie§i_Repgrt for the Period of September 14- ctober 9, 2015. Mayor Weber called attention to the printed report in the packets and offered to answer questions, With City Council concurrence, the Meeting Summaries were received and filed. . Council Requests for ctEon/omm'ttee%Re arts/Germ ants: a} aver rc e ie l e ortslGo ants -� Marketing Committee resented the City's new campaign, encouraging people to leave their work, come to Palm Desert o relax and rejuvenate themselves. Additionally, J. W. Marriott Desert Springs Resort's participation in the "Biggest Loser" Program, being offered in tree U. S. Cities* Palm e rt, Chicago, and Palm Beach. It will go on continuously and should bring a lot of business to our Marriott.. PRELIMINARY REGULAR PALM •'T CITY COUNCIL MEETING OCTOB15R 22, 2015 CouncilmembeLHarnik'".rr i) Riverside County Transportation Commission - a lot going can, residents will soon see an upcoming train and railroad safety education program. Recent incidents in the Coachella Valley have precipitated this; there is a person or vehicle hit by a train every three hours in the ii) Desert Valleys Builders Association Luncheon excellent program, much good information about housing and how it affects the community. iii) Coachella Valley Economic Partnership — recent morning meeting, things are coming along after the tough sot, and they've really reorganized and done an amazing job. Have seen a big increase in FAFSA (Free Application for Federal Student i) submissions by local students, and people are waiting to get into the i ub, with many good things happening. iv) T. . .C. (Trustees Reaching Every Community) - ouncil e bers toured Lincoln, Palm DesertCharter Middle School, and Palm Desert High School. v) Senior -Inspiration Awards - things are coming together for the spring Awards Luncheon. vi) Golf CartParade coming up on Sunday, October 25. vii) California State University, San Bernardino at Palm ese - great presentation with Supervisor Benoit on the Salton Sea. viii) Leadership Coachella Valley at Palm Desert Council Chamber lastFriday--thankedCitytea forbeing great hosts. c) Mayor e er e o s1 o ents d- enior Inspiration -Awards _ City Council selected Mary elen Kelly as its honoree this year, and she was absolutely stunned and truly grateful for the recognition. d) Councilman Jonathan Reports/Comments — i) Desert SandsUnified School District — thanked the District and Dr. Rutherford for taking the morning to spend with Im PRELIMINARY MINUTES DRAFT REGULAR PALM DESERT • • Palm Desert officials;on the T. .C., where Council got to learn about all the incredible things going on at Lincoln Elementary, alDesert Charter Middle, and Palm Desert High chools, ii) Palm Desertre Chamber of Commerce Breakfast - attended event along with most of his colleagues. iii) Manufacturers Exemption Workshop at LICR — attended the workshop hosted by the Board of Equalization with opening remarks by Assemblyman Chad Mayes. iv) Whitewater Preserve Public ;Meeting with U.S. Senator Dianne Feinstein — attended this very interesting meeting with over 1,000 people, regarding formation of three National Monuments. Previously unaware of the number of political activists so involved in this issue. v) ©VBA Luncheon - as Counc lmemb r Harnik mentioned, very interesting in terms of the economic impact of residential development and everyone deals with it. vi) Indio State of the City Luncheon at 'Fantasy Springs - he and other Council e bes attended, they've got some interesting things going on there, wished them all the best. vii) United Way Warm-up alk forte Tram Road Challenge took place at The Living Desert last Saturday, very well attended and a lot of fun. Anyone still wanting to sign up for the Tram Road Challenge on Saturday, October 24, can still do SO. viii) oy's Desert Resource Center — got to tour forte first time as Member of the CVAG Homelessness Committee. It's an amazing and very interesting facility— resources doing a lot of good things on a very, very limited budget. He understood it was a 1 -year commitment by CVAG, with three more years left; oy's is struggling to become self-sufficient through donations from other sources. Hoped theywould be able to do so, as they're serving a very important community, having to turn people away even though they have 40 vacant beds because they can't afford those additional people. Looks forward to continuing working on the issue through the CVAG Homelessness Committee. i Family YMCA of the Desert — attended Board Meeting recently. Referring back to comments made today under Section VlllOral " Communications unications - B, the numbers represented the net income, which the YMCA reinvests right' back into the communities. It was a 50% increase over 2014, with a %,increase in attendance. Developinga program with the school district, and they're targeting over 200 participants for next year on the first Sunday in October. x)CV/Link - invited by and joined Tom Kirk and Erica Felci in making a presentations out /Linktothe Government Policy Committee of the California Desert Association of`Realtors. Felt part of the strategy was to let people know that there's overwhelming support for the project, even though most of what is heard and read in the paper tends to raise objections; The silent majority is very, very much out there and he hopes to hear more from them. xi) Library Promotion Committee Meeting yesterday — encouraged everyone to stop by and pick up one of their programming brochures or go online. Incredible array of programs being offered — 'libraries are not dead they've reinvented themselves wonderfully. xii) Meeting withRichard DeRose — along with City Manager regarding the Heart To Heart Foundation. Will report back a further developments occur. Council Consideration of Travel Rqqtgoats and e o s: one XIX. ADJOURNMENT With City Council concurrence, Mayor Weber adjourned the meeting at 5:18 p.m. 1-17-19MINNIN NEW9,11 NNIM113-1. .. Rama - . •. a 1