HomeMy WebLinkAboutPurchase - One Flatbed Pickup Truck�K
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: AUTHORIZE THE PURCHASE OF ONE FLATBED PICKUP
TRUCK FROM FAIRVIEW FORD OF SAN BERNARDINO,
CALIFORNIA, IN THE AMOUNT OF $40,939.26
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
VENDOR: Fairview Ford
292 North "G" Street
San Bernardino, CA 92410
DATE:
CONTENTS
Recommendation
November 12, 2015
Bid — Fairview Ford
By Minute Motion, authorize the purchase of one flatbed pickup truck from
Fairview Ford of San Bernardino, California, in the amount of $40,939.26.
Funds are available in Account No. 5304195-4404000, Equipment Replacement.
Background
The 1993 Ford F-350 flatbed truck that is used for graffiti removal has reached the end
of its useful life. The truck is 22 years old, has been driven more than 130,000 miles,
and is in constant need of repairs due to its age. In order to keep up with the City's
graffiti abatement efforts, this truck needs to be replaced.
On October 10, 2015, staff advertised and called for sealed bids for furnishing a flatbed
pickup truck, and on October 28, 2015, the bids were opened and read aloud. The bid
results are as follows:
Dealer
Location
Price
Fairview Ford
San Bernardino, CA
$40,939.26
Reynolds Buick GMC
Covina, CA
$46,050.90
CA Truck Equipment
Downey, CA
$53,091.68
Western Truck Exchange
Los Angeles, CA
$56,132.00
Staff Report
Purchase of Flatbed Pickup Truck
Page 2 of 2
November 12, 2015
Staff recommends award to Fairview Ford of San Bernardino, California, the lowest
bidder.
Fiscal Analysis
Purchase of the vehicle is funded through the vehicle replacement fund so there is no
direct impact on the general fund. This vehicle will require regular maintenance;
however, because it is new, the cost to maintain it is expected to be less than the old
truck.
Depa
Mark Gre n ood, P.E.,
Director of P blic Works
Approval:
n M. Wohlmuth, City Manager
a,z-,
P 1 S. Gibson
Director of Finance
CITY OF PALM DESERT
NOTICE INVITING BIDS
FLATBED PICKUP TRUCK
BID DOCUMENT
Responding to an invitation to bidders, dated October 8, 2015, the undersigned bidder proposes
and agrees to furnish the equipment in good order as specified. We/I will furnish and deliver the
specified equipment to the City of Palm Desert, and accept as full payment thereof, the following
amount:
Flatbed Pickup Truck
Sales Tax & %o
( , -. 71E FrF- Additional fees, if any
Delivery charges, if any
Total Price
$ 3-?3'T7 °0
$ 3o 3 i )6
$ l0 50
$
$
(Cost to include all costs related to the vehicle purchase such as vehicle preparation, special equipment,
documentation preparation, training, and tire fees)
A J(�T //V CLLtC)F—b --*
At time of delivery, furnish Dealer Report of Sale in the name of: CITY OF PALM
DESERT, 73-510 Fred Waring Drive Palm Desert, CA 92260.
TA-M 31W g o0R-011W
FLEET CENTER
292 NORTH G STREET, SAN BERNARDINO, CA 92410
(909) 884-9261 • Fax (909) 386-OM
TODD EFF
Commercial Fleet Manager
Direct (909) 386-0281 • teff@fairviewford.com
(Please attach business card)
Fpov" ro-Q8
COMPANY NAME
ADDRESS �/''�
1 __F
NAME OF BI D RR
U
SIGNAT RE
r� &KT 1L+gA 9G�-/e'
TITLE
lO
DATE
909, 36 � oar I
TELEPHONE
FAIRVIEW FORD SALES, INC
FLEET AND TRUCK CENTER
740 WEST 2NDSTREET
P O BOX 1390
SAN BERNARDINO CA 92402
PHONE #:(909) 386-0281 FAX #:(909) 386-0292
s
VEHICLE ORDER CONFIRMATION
2016 F-SERIES SD
Order No: 0000 Priority: M2 Ord FIN: Order Type:
Ord PEP: 640A Cust/Flt Name: PALM DESERT PO Number:
RETAIL
10/27/15 14:49:18
Dealer: F71156
Page: 1 of 1
Price Level: 635
RETAIL
F3G
F350 4X2 CHAS/C
$33860
425
50 STATE EMISS
NC
165" WHEELBASE
JOB #1 BUILD
Zl
OXFORD WHITE
65Z
AFT AXLE TANK
NC
A
VNYL 40/20/40
PRICE CONCESSN
S
STEEL
REMARKS TRAILER
40A
PREF EQUIP PKG
SP DLR ACCT ADJ
.XL TRIM
SP FLT ACCT CR
572
AIR CONDITIONER
NC
FUEL CHARGE
.AM/FM STER/CLK
NET INV.FLT OPT
NC
996
6.2L EFI V8 ENG
NC
PRICED DORA
NC
44P
6-SPD AUTOMATIC
NC
DEST AND DELIV
1195
CBK
LT245 BSW AS 17
NC
TOTAL
BASE AND OPTIONS
35055
07
3.73 REG AXLE
NC
'DOTAL
35055
LESS TPMS Quote:
14000# GVWR PKG -flatbed truck:
-12' flatbed painted and mounted
-hitch and plug
-96" top box
j -gates
liftgate-1,600# cap.
-wanco arrowboard
-(2) strobe lights
-led tail lights
note:
1-liftgate is 1,600#cap.
2-no crane included in price(shows one in pictures -but no written spec.)
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
NOTICE INVITING BIDS
SPECIFICATIONS
The City of Palm Desert is accepting sealed bids for furnishing ONE FLATBED
PICKUP TRUCK with the following minimum equipment:
Cab and Chassis
✓• Current model year, Cab and Chassis, 4x2
✓• 12' Flatbed
,/• Headboard — Tapered for 8' Wide Flatbed Platform
Tow package - Class IV Receiver Hitch
✓• V8 gasoline powered engine, to meet all California emission regulations
�,/• 6 speed automatic transmission
IA Air conditioning
/ AM/FM radio
VA Bench seat, vinyl
�/• Color exterior — white; interior — gray
Body / Tool Boxes
✓• One top mount open 96" x 18" x 18" tool box
V • 48" x 18" side racks \
s/• Folding lift gate for rear of vehicle (/(,06P Gw lly
)
Lights / Other Electrical
✓• 36"X72" WANCO LED ARROW BOARD with in -cab controls and electric lift
I/• 180-Degree Tilt Frame
f• Two, strobe lights mounted at the top of the arrow board frame
�/• See through mesh attached to arrow board frame to protect rear window
a/• Mounted so it is visible from the rear of the vehicle while in the raised position
`/• Mounted properly to prevent vibrations
y/• LED lights for rear brakes, turn signals, and back up lights
`/• Back up alarm
Completed, sealed bids will be accepted in the offices of the City Clerk at Palm Desert
City Hall, 73-510 Fred Waring Drive, Palm Desert California, up to the hour of 10:00
a.m. on Wednesday, October 28, 2015, at which time they will be opened and read
out loud.