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Home My WebLink AboutPurchase - One-ton Dump TruckCITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: AUTHORIZE THE PURCHASE OF A ONE -TON DUMP TRUCK FROM FAIRVIEW FORD OF SAN BERNARDINO, CALIFORNIA, IN THE AMOUNT OF $36,943.26 SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works VENDOR: Fairview Ford 292 North G Street San Bernardino, CA 92410 DATE: CONTENTS Recommendation November 12, 2015 Bid — Fairview Ford By Minute Motion, authorize the purchase of a one -ton dump truck from Fairview Ford of San Bernardino, California, in the amount of $36,943.26. Funds are available in Account No. 5304195-4404000, Equipment Replacement. Background The 1993 Ford F-350 dump truck that is used by the Street Maintenance Department has reached the end of its useful life. The truck is 22 years old and is in constant need of repairs due to its age. In order to keep up with the City's street maintenance projects, this truck needs to be replaced. On October 10, 2015, staff advertised and called for sealed bids for furnishing a flatbed pickup truck, and on October 28, 2015, the bids were opened and read aloud. The bid results are as follows: Dealer Location Price Fairview Ford San Bernardino, CA $36,943.26 Reynolds Buick GMC Covina, CA $40,861.50 Paradise Chevrolet Temecula, CA $42,946.60 CA Truck Equipment Downey, CA $45,903.20 Western Truck Exchange Los Angeles, CA $50,462.00 Staff Report Purchase of a One -ton Dump Truck Page 2 of 2 November 12, 2015 Staff recommends award to the lowest bidder Fairview Ford of San Bernardino, California. Fiscal Analysis Purchase of the vehicle is funded through the vehicle replacement fund so there is no direct impact on the general fund. This vehicle will require regular maintenance; however, because it is new, the cost to maintain it is expected to be less than the old truck. Departj�bnf Fibad: Mark Gr en ood, RE.,' Directorif Rublic Works *Z' - 1 �7c --:: �) n M. Wohlmuth, City Manager Pa I S. Gibson Director of Finance CITY OF PALM DESERT NOTICE INVITING BIDS ONE -TON DUMP TRUCK BID DOCUMENT Responding to an invitation to bidders, dated October 8, 2015, the undersigned bidder proposes and agrees to furnish the equipment in good order as specified. Well will furnish and deliver the specified equipment to the City of Palm Desert, and accept as full payment thereof, the following amount: Dump Truck Sales Tax eo Additional fees, if any Delivery charges, if any Total Price (Cost to include all costs related to the vehicle purchase such as vehicle preparation, special equipment, documentation preparation, training, and tire fees) At time of delivery, furnish Dealer Report of Sale in the name of: CITY OF PALM DESERT, 73-510 Fred Waring Drive Palm Desert, CA 92260. FLEET CENTER 292 NORTH G STREET, SAN BERNARDINO, CA 92410 (909) 884-9261 • Fax (909) 386-0292 TODD EFF Commercial Fleet Manager Direct (909) 386-0281 • teff@fairviewford.com (Please attach business card) fA_1P'V1E:W COMPANY NAME a'a G- Sr., S/i Ra�►o� ADDRESS DD / .bD & /"' NAME OF BIDDER SIGNAT E TITLE I �/Onf' DATE '70, 36C,, (7ojFj TELEPHONE 6? 9N r ro 131 FAIRVIEW FORD SALES, INC FLEET AND TRUCK CENTER 74o WEST 2ND STREET P O BOX 1390 SAN BERNARDINO CA 92402 PHONE *:(909) 386-0281 FAX #:(909) 386-0292 VEHICLE ORDER CONFIRMATION 10/27/15 15:50:20 Dealer: F71156 2016 F-SERIES SD Page: 1 of 1 Order No: 0000 Priority: M2 Ord FIN: Order Type: Price Level: 635 Ord PEP: 640A Cust/Flt Name: PALM DESERT PO Number: RETAIL RETAIL F3G F350 4X2 CHAS/C $33690 425 50 STATE EMISS NC 141" WHEELBASE JOB #1 BUILD Z1 OXFORD WHITE 65Z AFT AXLE TANK NC A VNYL 40/20/40 PRICE CONCESSN S STEEL REMARKS TRAILER 640A PREF EQUIP PKG SP DLR ACCT ADJ .XL TRIM SP ELT ACCT CR 572 AIR CONDITIONER NC FUEL CHARGE .AM/FM STER/CLK NET INV FLT OPT NC 996 6.2L EFI V8 ENG NC PRICED DORA NC 44P 6-SPD AUTOMATIC NC DEST AND DELIV 1195 TBK LT245 BSW AS 17 NC TOTAL BASE AND OPTIONS 34885 X37 3.73 REG AXLE NC TOTAL 34885 LESS TPMS -dump truck: 13700# GVWR PKG , -9 dump bed painted and mounted -hitch and plug -(2) underbed boxes -strobe light -led tail lights -back up alarm CITY OF PALM DESERT NOTICE INVITING SEALED BIDS PUBLIC NOTICE IS HEREBY GIVEN that the City of Palm Desert will receive sealed bids for furnishing the following: A ONE -TON DUMP TRUCK Completed, sealed bids will be accepted in the offices of the City Clerk at Palm Desert City Hall, 73-510 Fred Waring Drive, Palm Desert California, up to the hour of 10:30 a.m. on Wednesday, October 28, 2015, at which time they will be opened and read out loud. The public and vendors are invited to be present. Specifications may be obtained at the Public Works Department, located at 73-510 Fred Waring Drive Palm Desert, California 92260. It is the responsibility of the bidder to see that any bids sent through the mail have sufficient time to be in the hands of the City Clerk prior to bid opening time. The receiving time at the City Hall will be the governing factor on acceptability of bids. Telegraphic or telephone bids will not be accepted. The City reserves the right to reject any or all bids, to waive any irregularities, to accept any bid or portion thereof, and to take all proposals under advisement for a period of thirty (30) days. Any questions regarding the specifications, contact Carlos Hernandez, Maintenance Services Manager, at chernandeza-cityofpalmdesert.org or (760) 346-0611. Dated this 0--'day of October 2015. RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT 73-510 Fred Waring Drive Palm Desert, CA 92260 (760) 346-0611 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT NOTICE INVITING BIDS SPECIFICATIONS The City of Palm Desert is accepting sealed bids for furnishing a ONE -TON DUMP TRUCK with the following minimum equipment: Cab and Chassis V • Current model year, V-8 Cab and Chassis, 4x2 I/ • V8 gasoline powered engine, to meet all California emission regulations I/• 6 speed automatic transmission ✓ • Tow package - Class IV Receiver Hitch �/ • Air conditioning ti/• AM/FM radio V • Bench seat, vinyl v/ Color exterior — white; interior — gray Body / Tool Boxes ✓• 9'x7'6"Dump Bed ✓ • 13 Y2' side rails with latches ✓ • Two 24" x 18" x 18" under bed tool boxes Lights / Other Electrical �• Strobe light mounted on top of cab ii • LED lights for rear brakes, turn signals, and back up lights j/• Back up alarm Completed, sealed bids will be accepted in the offices of the City Clerk at Palm Desert City Hall, 73-510 Fred Waring Drive, Palm Desert California, up to the hour of 10:30 a.m. on Wednesday, October 28, 2015, at which time they will be opened and read out loud. CITY OF PALM DESERT NOTICE INVITING BIDS ONE -TON DUMP TRUCK SPECIFICATIONS (Continued)... BID WITHDRAWAL A bidder may withdrawal their proposal, without prejudice, prior to the specified for the bid opening, by submitting a written request to the City Clerk for its withdrawal, in which event the proposal will be returned to the bidder unopened. No proposals received after the time specified or at any place other than the place stated in the "Notice Inviting Bids" will be considered. All bids will be opened and declared publicly. Bidders, or their representatives, are invited to be present at the opening of the bids. COMMUNICATION REGARDING BID Requests for additional information need to be submitted in writing to Carlos Hernandez, Maintenance Services Manager, at chernandezCaD-cityofpalmdesert.org or by fax at 760-341-7098. PAYMENT TERMS The City's payment terms are thirty (30) days from the receipt of an original invoice referencing the City's purchase order number and acceptance of the materials, supplies, equivalent, or service (Net 30). DELIVERY Vehicle shall be delivered within sixty (60) days following the City Council's authorization to purchase. Approximate time and delivery shall be established within seven (7) days following receipt of purchase order. VEHICLE REGISTRATION Bidders shall submit all necessary paperwork to the Department of Motor Vehicles for title and government exempt registration/license plates in the name of the City of Palm Desert.