HomeMy WebLinkAboutRtfy - C33970A - Entrada Pavilion ProjectContract No. C33970A
CITY OF PALM DESERT
CITY MANAGERS OFFICE
STAFF REPORT
REQUEST: RATIFY THE CITY MANAGER'S AUTHORIZATION FOR
ADDITIONAL ENGINEERING COSTS TO CONTRACT NO.
C33970A IN THE AMOUNT OF $2,500.00 FOR THE EL PASEO
MULTI -USE COMMUNITY CENTER (A.K.A.-ENTRADA PAVILION
PROJECT).
SUBMITTED BY: Ryan Stendell, Senior Management Analyst
CONTRACTOR: JMA Architecture, Inc.
P.O. Box 778
Palm Desert, CA 92261
DATE: November 12, 2015
CONTENTS: City Manager's Approval
Contractor's Proposal
Recommendation
By Minute Motion:
Ratify the City Manager's authorization for additional engineering
costs to Contract C33970A with JMA Architecture, Inc., in the amount
of $2,500.00 for the El Paseo Multi -Use Community Center (A.K.A.
Entrada Pavilion Project);
Funds are available in fund 4004679-4400100 for this request.
Background
Staff hosted a meeting with JMA Architecture (JMA), Feiro Engineering, and Public
Works staff to discuss how to best handle drainage for the Pavilion. Public Works staff
was helpful in providing a preferred drainage solution for the project. Unfortunately,
while everyone agreed the presented solution was optimum, it requires almost double
the amount of work for the project engineer. Feiro's original estimation of surveying for
the project was .9-acre and the preferred solution adds .8-acre of surveying and
calculations for the plan to be completed. This oversight is my error for not hosting this
meeting prior to executing the agreement with JMA Architects.
Staff Report
C33970A JMA: El Paseo Multi -Use Community Center
Page 2 of 2
November 12, 2015
The professional services agreement (C33970A) executed with JMA has provisions for
extra work which requires the City Manager's approval and ratification by the City
Council. At this time, the City Manager has authorized the work (see attached memo)
and staff is recommending ratification of his decision via this report.
Fiscal Analysis
The requested funding is available through a Bond Proceeds Funding Agreement
(BPFA) with the former Redevelopment Agency. The total allocation of $900,000 can be
used for all aspects of this project including design & construction documents.
Prepared By:
Ryan §tendell
Senior Management Analyst
Rev' d:
Paul S. Gibson, Director of Finance
WE
J96V M. Wohlmuth, City Manager
CITY OF PALM DESERT
CITY MANAGERS OFFICE
INTEROFFICE MEMORANDUM
To: John Wohlmuth, City Manager
From: Ryan Stendell, Senior Management Analyst
Date: October 30, 2015
Subject: Entrada Pavilion: Extra Survey / Design Work
Staff hosted a meeting with JMA Architecture, Feiro Engineering, and Public Works staff
to discuss how to best handle drainage for the Pavilion. Public Works staff was helpful
in providing a preferred drainage solution for the project. Feiro's original estimation of
surveying for the project was .9-acre and the preferred solution adds an additional .8-
acre of surveying and calculations for the plan to be completed. This initial oversight is
my error for not hosting this meeting prior to executing the agreement with JMA
Architects.
I am seeking your approval to increase the purchase order for the Entrada Pavilion with
JMA Architecture, in the amount of $2,500 to account for the extra work needed (copy
of proposal attached). Funds are available in account number 4004679-4400100.
Please indicate your decision below.
Approved Off Denied
Joh M. Wohlmu#h
oh
anager
J /rbs
Attachment
Civil Engineering
Land Surveying
P.O. Box 12980
Palm Desert, CA 92255
(760) 346-8015
www.feiro.net
FEIRO
ENGINEERING. Inc. An Agreement for the Provision of Limited Professional Services
Client., JMA Architecture Da e: October 24, 2015
73-995 El Paseo, Suite 201
Palm Desert, CA 92260
760-346-6155
Proiect Name/Location: 72-559 Highway 111, Palm Desert
Parcel 2, Parcel Map 35155 per PM 220176-78, O.R.
APN 640-370-016
Scoaetintent of Services: Topographic Survey of drainage and retention area adjacent to
Farmer's Market.
Fee Arrangement: $2,500
Retainer Amount: None.
Special Conditions: None.
Prepared by:
Ron Feiro, Project Manager
Accepted by:
Title:
The terms and conditions and the initials required on the second page of this form ire a part of this Agreement.
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