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HomeMy WebLinkAbout24 DW RFP Review CommitteeSTAFF REPORT CITY OF PALM DESERT DEVELOPMENT SERVICES DEPARTMENT MEETING DATE: November 18, 2021 PREPARED BY: Martin Alvarez, Development Services Director REQUEST: Receive and File the Desert Willow Management Request for Proposals Evaluation Committee Member List Recommendation By Minute Motion, receive and file the Desert Willow Management Request for Proposals (RFP) Evaluation Committee member list. Strategic Plan Authorization to pursue a Request for Qualifications/Proposals for the management and operations of the Desert Willow Golf Resort aligns with the 2013-2033 Strategic Plan, Envision Palm Desert — Forward Together: Parks and Recreation Priority 2 • Make recreational and exercise opportunities pervasive in all public spaces events to enhance and expand the Palm Desert economy and lifestyle. The continued development and operation of Desert Willow Golf Resort aligns with multiple objectives of the City's Strategic Plan. Desert Willow's golf courses and hospitality components provide Palm Desert residents and guests a premier resort -recreational experience within an environmentally responsible and sustainable environment. Background At its September 30, 2021 meeting, the City Council authorized staff to release an RFP for the maintenance and operations of the Desert Willow Golf Resort. The RFP was posted on October 11, 2021 and the RFPs were received on November 15, 2021. Staff will provide a verbal update at its November 18, 2021, meeting on the number of RFPs received. Discussion The RFP process will require a fair and comprehensive evaluation of the proposing teams and their respective submittals. Due to the broad requirements and multiple complexities of Desert Willow's operation, staff is recommending that an RFP Evaluation Committee be assembled to interview the teams and evaluate the submittals of those firms that submit qualified proposals. At its September 30, 2021 meeting, the City Council directed staff to include the following members: • City Council liaison to the Desert Willow Presidents Committee — Sabby Jonathan • One additional City Councilmember — Mayor Kathleen Kelly • One member from the Palm Desert Recreational Facilities Corporation Board — Phil Smith • Three at -large members of the community 0 One local golf course superintendent (non -competing golf course, TBD) November 18, 2021 - Staff Report Desert Willow Management RFP Evaluation Committee Page 2of2 o One member with hospitality management experience (Jim Moran, General Manager at Marriott Shadow Ridge) o One resident with Desert Willow / golf experience — Bob Leo, Chair of the City's Finance Committee Upon finalization of the review committee membership, staff will prepare the proposal evaluation criteria for the committee members to utilize during the RFP evaluation and interview process. Upon completion of the evaluations, staff will provide the Committee's recommendation to the City Council for consideration. Fiscal Analysis: Establishment of the Desert Willow RFP Review Committee has no fiscal impact. LEGAL REVIEW DEPT. REVIEW FINANCIAL ASSISTANT REVIEW CITY MANAGER N/A Marti., Al,vw e z Robert Hargreaves City Attorney 216141. -t Andy Firestine Martin Alvarez Janet M. Moore Andy Firestine Development Director of Assistant City Services Director Finance Manager City Manager, L. Todd Hileman: L. Todd I-fi�Lew�av� CITY COUNCIL ACTION APPROVED DENIED RECEIVED dI' ClIel OTHER.__ MEETING DATE i 1 I ? 2,O 21 AYES:+10trni1 , Jonv►ih"n, Nesfiancdei 0w ►ntAti 1/ 1J-/GL11 y NOES: -piOn ABSENT: N Drt-e ABSTAIN: N Dil e VERIFIED BY: N l i / S r$ Original on File with City Clerk's Office