HomeMy WebLinkAboutCity-of-PD-Posted-Agendas-06-13-19�
POSTED A�ENDA
Regular Mee#ings of
The Palm Desert City Council,
Successor Agency to the
Palm Deser# Rede�elopmen# Agency,
and
Palm Desert Housing Author�ty
for
Thursday, June 13, 2019
Ci�ic Center Gouncil Chamber
7351 Q Fred Waring Drive, Palm Desert, CA 92260
� Please silence your elec#ronic devices.�
3:00 P.M. - Closed Session
4:00 P.M. - Regular Session and Pub�ic Hearings
We're Social!
Follow us on Facebook, Twitter, and Nex#Door. Download the
In Touch Palm Desert app to stay in iouch with your community.
Accommodations for meeting attendance, (e.g. Assistive Listening Devices,
Closed Caption-�iewing de�ice) available upon request. Please contact the
City Clerk's Office, at least 48 hours in advance at 735f0 Fred Waring Drive, Palm Desert,
CA 92260, (760)3�46-0611, or infoC�?citvofpalmdesert.or� for assistance with access ta any
of the Agenda, matertals, or participation at the Meeting.
Mission Statement
The Cify of Palm Deserf provides
exernplary and sustainable services, amenities
and programs for the benefi# of the communify.
Palm Desert City Council
Susan Marie Weber, Mayor
Gina Nestande, Mayor Pro-Tempore
Jan C. Harnik, Councilmember
Sabby Jonathan, Councilman
Kathleen Kelly, Councilmember
Staff
Lauri Aylaian, City Manager
Robert W. Hargreaves, City Attorney
Rachelle D. K�assen, City C�erk
Lori Carney, Director of Administrative Services
Russe�l Grance, Director of Building & Safety
Ryan Stendel�, Director of Community Development
Martin A�varez, Director of Economic Development
Janef M. Moore, Director of Finance/City Treasurer
Tom Garcia, D�rector of Public Works
Bo Chen, City Engineer
Grace L. Rocha, Deputy City C�erk
Stephen Y. Aryan, Risk Manager
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING
THURSDAY, JUNE 13, 2019
CIVIC CENTER CDUNCiL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 922fi0
I. CALL TO ORDER - 3:00 P.M.
II. ROLL CALL
�II. ORAL COMMUNICATiONS - A{CLOSED SESSION fTEMS)
Ar�y persan wishing to discuss any Clased Session business thai is within the subject
matter jurisdiction may address the Palm Desert City Council, Successor Agency to the
Palm Desert RedevelopmentAgency, or Palm Desert Housing Authority Boards at this point
by ste�ping to the lectern and aivina hislher name a�d address for the record. Remarks
shail be limited ta a maximum of three minutes unless additional time is authorized by the
City Council, Successor Agency, ar Housing Authority Boards. Because the Brown Act
does not allow the Ciiy Council, Successor Agency, or Hausing Autharity Baards to take
actian on items not on the Agenda, members will not enter into discussion wi#h speakers
bui may briefly respand or instead re#er the matter to staff for report and recommendation
at a future City Cauncil, Successor Agency, or Housing Authority meeting.
IV. ADJ�URN TO CLOSED SESSION
Reauest for Closed Session:
A. Conference with Legal Counsel regarding existir�g litigation pursuant to
Go�ernment Code Section 54956.9(d)(�):
1) Lorraine Salas and Karina Quintanilla �. City of Palm Desert,
Riverside County Superior Court, Case No. PSC 1903800
B. Conference with Legal Counse! regarding significant exposure to �itigation
pursuant to Go�ernment Code Sec#ion 54956.9{d)(2):
Number of potential cases: 2
V. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
POSTED AGENDA
REGULAR PALM DESERT C�TY CQUNCIL MEETING JUNE 13, 2019
VI. f'LEbGE OF ALLEGIANCE TO THE FLAG OF
THE UNITED STATES OF AMERICA - Mayo� Pro Tem Gina Nestande
VI1. INVOCATIONIINSPIRATION - Councilmember Kathleen Kel�y
Reports and dacuments relating to each of the following ifems listed on the agenda,
including those received following posting/disfribufion, are on file in the Off'ice of the
City Clerk arrd are available for public inspection during narma! business hours, Monday -
Friday, 8:00 a.m. - 5:00 p.m., 7'35�0 Fred Waring Drive, Palm Desert, CA 92260,
telephone (760) 346-0691.
VIII. AWARDS AND PRESENTATIONS
A. PRESENTATION TO RECOGNIZE RALPH RAYA FOR HIS SERVICE TO
THE CITY OF PALM DESERT AND ITS CITIZENS' SUSTAINABILITY
COMMITTEE, 2Q11 - 2D19.
Action:
IX. QRAL COMMUNICATIONS - B
Any person wishing to discuss any item not appsaring on the agenda that is within the
subject matter jurisdiction of the Palm Desert City Co�ncil, Successor Agency to the
Palm Desert RedevelopmentAgency, ar Palm Desert Housing Authority may address them
at this point by stepping to the lectern and �ivina hislher name and address for the record.
Remarks shall be limited to a maximum of three {3) minutes unless additional time is
autharized by the City Council, Successor Agency, or Hausing Autharity. Because the
Brown Act does not allow tne City Council, SuccessorAgency, or Housing Authority to #ak�
action an items not on the Agenda, members will not enter into discussia� with speakers
b�at may briefly respond or instead refer the matter ta staff for report and recornmendation
at a future City Council, S�ccessor Agency, or Housing Authority meeting.
X. MAYOR AND COUNCILMEMBER REPQRTS & REMARKS TQ THE COMMUNITY
A. CouncilmemberJan C. Harnik Committee Reports and General Comments.
Action:
B. Councilman Sa�bv Jonathan Cammittee Reports and General Comments.
Action:
C. Councilmember Kathleen Keliy Committee Reports and Generai Comments.
Action:
2
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETlNG JUNE 13, 2Q19
D Ma�or Pro Tem Gina Nestande Committee Reports and General Comments.
Action:
E. Mavor Susan Marie Weber Meeting Summaries Report for the Period of
May 11-31, 2019.
Rec: Receive and tile.
Action:
F. CEtv Councii Repuests for Action.
Action:
G. Citv Council Consideration of Travel ReauestslRenorts.
Action:
XI. STAFF REPORTS AND REMARKS
A. City Manager
1. Citv Manaaer's Meetina Summaries Re�ort for the Period of
May 13-31, 2019.
Rec: Receive and file.
Action:
B. City Attorney
C. City Clerk
D. Public Safety
1. Fire De�artment
2. Police Department
3
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2019
XII. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR �OR ALL LEGISLATIVE
BOD}ES CONVENING ON THIS DATE ARE CONSIDERED TO BE ROUTINE AND WILL
BE ENACTE� BY ONE (11 ROLL CALL VOTE. THERE WILf. BE NO SEPARATE
DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL.
SUCCESSOR AGENCY BOARD OF DfR�CTORS. HOUSING AUTHORITY BOARD. OR
AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT
CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION XIII.
CONSENT ITEMS HELD OVER. OF THE AGENDA.
PALM D�SERT CITY COUNCIL
A. MINUTES of the Regular City Council Meetir�g of May 23, 2019.
Rec: Appro�e as �resented.
B. CL.AIMS AND DEMANDS AGAINST THE CfTY TREASURY - Warrar�ts
Dated 4/30/20 � 9, 513120 � 9, 511 012 0 1 9, 511 712 0 1 9, and 512412019.
Rec: Appro�e as presented.
C. CLAEMS AND DEMANDS AGAINST THE CITYIHOUSING TREASUR�ES -
Warrants Dated 5/17/2019 and 512412a19 (Joint Consideration with the
Palm Desert Housing Authority - ftem V belowj.
Rec: Approve as presented.
D. COMPLIANCE ANALYSIS AND INVESTMENT REPORTS for the Months
of March 2019 and April 20� 9[Joint Considera#ion with the Successor
Agency to the Palm Desert Redevelopment Agency - ltem T helow}.
Rec: Recei�e and file.
E. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE. by Marriott
Dese�t Springs Vilias, 782 Bougainvillea Circle, Palm Desert.
Rec: Receive and fife.
F. AUDIT. �NVESTMENT & FINANCE COMMITTEE MINUTES.forthe MeetEng
of March 26, 2019.
Rec: Receive and file.
A
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2019
G. RESIGNATION of Jacqueline Scibona - Youth Committee.
Rec: Receive with very sincere regret.
H. INDEPENDENT ACCOUNTANTS’ REPORT on Applying Agreed-Upon
Procedures Relative to Transient Occupancy Tax for the Calendar Year
Ended 2016.
Rec: By Minute Motion, receive and file the Independent Accountants’
Report on Applying Agreed-Upon Procedures Relative to Transient
Occupancy Tax for the Calendar Year Ended 2016.
I. REQUEST FOR AUTHORIZATION to Apply For and Accept from the
California Governor’s Office of Emergency Services, Upon Grant Award, the
2019 Emergency Management Performance Grant (EMPG) in the Amount
of $14,593.
Rec: By Minute Motion: 1) Upon notification of the grant award, accept the
FY 2019 Emergency Management Performance Grant (EMPG)
through the California Governor’s Office of Emergency Services
(OES) in the amount of $14,593; 2) authorize the City Manager to
execute the 2019 EMPG application and all subsequent grant
documentation.
J. REQUEST FOR APPROVAL of Mills Act Contract for Property Located at
72477 El Paseo, #1112, in Sandpiper Condominiums (APN 640-200-016)
(Ralph E. Siegel and Alicia A. Siegel Trustees of the Siegel California
Revocable Residential Trust dated April 2, 2018, Applicants).
Rec: By Minute Motion, approve/authorize: 1) Mills Act Contract(s) for
72477 El Paseo, #1112 (APN 640-200-016), in accordance with
Section 29.70.030 of the Palm Desert Municipal Code;
2) City Manager and City Attorney to execute said contracts.
K. REQUEST FOR APPROVAL of Mills Act Contract for Property Located at
72507 El Paseo, #901, in Sandpiper Condominiums (APN 640-200-018-3)
(Burke G. Taylor and Susan M. Harvey, Applicants).
Rec: By Minute Motion, approve/authorize: 1) Mills Act Contract for
72507 El Paseo, #901 (APN 640-200-018-3), in accordance with
Section 29.70.030 of the Palm Desert Municipal Code;
2) City Manager and City Attorney to execute said contracts.
5
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2019
L. REQUEST FOR AUTHORIZATION to Streamline the Use of Vendors for the
Public Works Department by Granting Exception to Bidding Requirements
and Approving the Original Equipment Manufacturer (OEM) Vendor List and
the Various Vendors and Qualified Service Providers List for FY 2019-2020.
Rec: By Minute Motion: 1) Grant an exception to the purchasing
requirements of the Palm Desert Municipal Code, as provided for in
Section 3.30.160(K); 2) approve the OEM Vendor List; Landscape
Services Division Vendors and Service Providers List, and Public
Works Various Vendors and Qualified Service Providers List;
3) authorize the City Manager to execute contracts for ongoing
services, not to exceed $50,000 for any one vendor on the list, as
needed and recommended by staff during FY 2019-2020 – funds have
been included with the FY 2019-2020 operating budget.
M. REQUEST FOR AUTHORIZATION of the Purchase of Golf Course Irrigation
Supplies from High Tech Irrigation, Inc., for the Desert Willow Golf Resort
During Fiscal Year 2019-2020 in an Amount Not to Exceed $80,000.
Rec: By Minute Motion: 1) Grant an exception to the bidding requirements,
as provided for by Section 3.30.160(J) of the Palm Desert Municipal
Code for FY 2019-2020; 2) authorize the purchase of Rain Bird golf
course irrigation supplies from High Tech Irrigation, Inc., Indio,
California, during FY 2019-2020 in an amount not to exceed
$80,000 – contingent upon approval of the City’s Annual 2019-2020
Budget, funds will be available in Course and Grounds Expenses,
Account No. 5204195-4803100.
N. REQUEST FOR AUTHORIZATION to Streamline the Use of Vendors for
Desert Willow Golf Resort by Granting an Exception to Bidding Requirements
and Approving the Operating Expense Vendors List for Fiscal Year 2019-
2020.
Rec: By Minute Motion: 1) Grant an exception to bidding requirements, as
provided for by Section 3.30.160(K) of the Palm Desert Municipal
Code, not to exceed $50,000 for any one vendor during
FY 2019-2020; 2) approve the Desert Willow Golf Resort’s Operating
Expense Vendors List.
6
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2019
O. REQUEST FOR AUTHORIZATION to Reject AI.I Bids Presented for the
2019 Citywide Striping Project and ta Re-ad�ertise far Bids (Contract
No. C38090, Project No. 564-20).
Rec: By Minute Motion: 1) Reject all bids presented for the 2019 Citywide
Striping Projeci; 2) direct t�e Director of Public Works to re-advertise
for bids.
P. REQUEST FOR APPROVAL of Contract for Local Area Network (LAN)
Cabling Upgrades with Vec#orUSA in #he Amount of $112,928.47 and
Authorize City Manager to Negotiate, Finafize, and Execute the Contract
(Contract No. C38740).
�
Rec: By Minute Motion, approve contract with VectorUSA,
Rancho Cucamonga, California, in the amount of $112,928.47 for
LAN Cabling Upgrades and authorize City Manager to execute
same — funds are available in the Equipm�nt Replacement Fund.
REQUEST FOR APPROVAL ot Professional Services Contracts for Building
Plan Review and lns�ection Services for Fiscal Year 2019-2020.
Rec: By Minuie Motion:1) Appra�e subject contracts with a cumulative total
not to exceed $150,000 for professional services to:
a} Scott Fazekas & Associates, Inc. (Contract No. C3$750A);
b) Wi#Idan Engineering (Contract Na. C38750Bi; c) Interwest
Consulting Group (Confract No. C38750C); 2) authorize City Manager
to execute said contracts — funds are available in General Fund
Account No.1104420-4301000, as setforth in the 20�9-2020 budget,
which will be cansidered at the City Council Meeting of June 27, 2a19.
SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY
�
S.
MINUTES of the May 23, 2019, Regular Meeting of the Board of Directors
of the Successor Agency to the Palm Desert Rede�elopment Ager�cy.
Rec: Appro�e as presented.
CLAIMS AND DEMANDS AGAINST SUCCESSOR AGENCY TREASURY -
Warrants Dated 5117120 � 9 and 5124I2019.
Rec: Appro�e as presented.
�
P4STED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2019
T. COMPLIANCE ANALYS[S AND fNVESTMENT REPORTS for the Months
of March 2019 and April 2019 (Joint Consideration with the Palm Desert
City Council - Item D above}.
Rec: Receive and file.
PALM DESERT HOUS[NG AUTHORITY
U. MINUTES of the Housing Authority Meeting of May 23, 2019.
Rec: Approve as presente�.
V. CLAIMS AND DEMANDS AGAf NST THE CETY/HOUSlNG TREASURIES -
Warrants Dated 5/17/2019 and 5/24/2019 {Joint Consideration wfth the
Palm Desert City Council -1#em C abovej.
Rec: Approve as presented.
W. REQUEST FOR APPROVAL of an Extension to Contract with John Harrison
Contracting, lnc., for HVAC Mecha�ical Systems Maintenance Services at
the Palm Desert Housing Authority Prop�rties in an Amount Nat to Exceed
$175,000 for Fisca! Year 2019-2020 {Contract No. HA37271 },
Rec: By Minute Motion, approvelauthorize: 1) Extension to sub�ect contract
with ,�ohn Harrison Contracting, Inc., Banning, California, for the
HVAC Mechanica! Systems Maintenance Services at Palm Desert
Housing Authority Properties for a period af 12 months for FY 20'� 9-
2020 in a totaf amount not to exceed $� 75,000 for contract services;
2) ExecUtive Director andlor the Chairman to execute the extension
and any documents necessary to effect�ate the actions taken
herewith -- monies have been inc�uded �n the FY 2019-202Q proposed
Authority's Replacement Reserve Budget in the appropriate Authority
Accounts.
:
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2019
X. REQUEST FOR AUTHORIZATION to Use Curtis Alian Floorcoverings, Inc.,
for Purposes of Procuring Floor Coverings and Related Supplies and
Services with Mohawk Carpet Distribution, Inc., at Pafm Desert Housing
AuthorEty Properties in a Total Annual Amount Not to Exceed $125,Q00
(Contract No. HA38760).
Rec: By Minute Motion, approvelau#horize: �) Use of Curtis Allan
Floarcoverings, Inc., Nationaf City, Caiifornia, as the authorized
vendor for purposes of procuring fioor coverings and re�ated s�ppiies
and services (inc�udes cost far non-warranty partial replacements and
repairs) at the Palm Desert Housing Authority properties for a term of
three (3) years under Sourcewell Agreement Contract
No. 121715-MCD with Mohawk Carpet Dis#ribution, Inc., pursuant to
Sections 3.30.160{L) and 3.30.160(E} of the Palm Desert Municipal
Code, in a total amaunt not #o exceed $125,OQ0; 2) continued
participation with the service cooperative Sourcewell, formerly
National .�aint Powers ARliance; 3) Authority's Legal Counsel to
negotiate and finalize an agreement with Curtis Allan Floarcoverings,
Inc.; 4} Chairman andlor the Executive Director to execute the
Agreement and any documents necessary to eff�ctuate the actions
talcen herewith — monies have been included in the FY 2019-2020
proposed Authority's Operating Budget in the apptopriate Authority
accounts for each property.
Y. REQUEST FOR APPROVAL of Change Order No. 1 and to Accep� Work as
Complete for Contract No. HA37350 — Top Stair Har�drail Replacement at
One Quail Place (Project No. 821-19} (S & T Contractors, Inc., d.b.a. Service
Master Restoration by S& T, Santa Cfarita, CA).
Rec: By Minute Motian: 1) Approve Change Order No. 1 in the amount of
$4,940 to subject contract for rep�acement handrai! parts for the stair
to� handrails at One Quail Place; 2} accept subject contract as
comp�ete; 3} authorize t�e City ClerklSecretary to fiie a Notice of
Compietion with the Riversi�e County Recorder for said project —
funds are a�ailable in Account No. 8714195-4331100 - Authority's
Capital Replacement Budget.
Action:
XII�. CONSENT ITEMS HELD OVER
S
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETENG JUNE 13, 2019
XIV. RESOLUTIONS
None
XV. ORDINANCES
A. For Introduction:
None
B. For Adoation:
None
XVI. NEW BUSINESS
A. REQUEST FOR APPROVAL OF AN AGREEMENT BETWEEN THE CITY
OF PALM DESERT AND THE LIVING DESERT AS IT RELATES TO
FUNDING OF PROGRAMM�NG AT THE LIVING DESERT (CONTRACT
NQ. C38774).
Rec: By Minute Motion, a�provelauthorize: 1) Mayor to execute subject
contract between the City of Pafm Desert and The Living Desert
Zoo and Gardens relative to fUnding of programmi�g at The Living
Desert; 2) initial $200,000 payment in current fisca� year and same
amoun# for the subsequent four (4} years to fund this agreement —
funding in the amount of $1,000,000 was included wiihin the
FY 2018-2Q19 C!P Budget, Account No. 40Q4800-43$7900; upon
funding approval and execution of the agreement, first payment of
$200,000 will be due and payable, a�d the remaining four {4)
payments due on the annuaf anniversary date, to remain in effect
through June 30, 2024.
Action:
��
POSTED AGENDA
REGULAR PALM DESERT CITY CQUNCIL MEETING JUNE 13, 2019
B. REQUEST FOR APPROVAL OF THE EXTENSION OF CONTRACT
BETWEEN CITY OF PA�M DESERT AND IDEAPEDD�ER, LLC, TO
PROViDE MARKETING SERVICES FOR FISCAL YEAR 2019-2020
(CONTRACT NO. C37181).
Rec: By Minute Motion, authorize: 1) Exter�sion of subject contract with
Ideape�dler, LLC, Austin, Texas, to provide marketing services for
FY 2419-2420; 2) C�ty Attorney to make non-substanti�e char�ges to
the contract and Mayor to execute on behalf of the Ci#y — funds we�e
budgeted in the FY 2019-2024 Marketing Budget, Professionai Other,
Account No. 1104417'-4309000.
Action:
C. REQUEST FOR AWARD OF CONTRACT TO M& M SWEEPING, INC., IN
A T�TAL AMOUNT OF $304,551 FOR FISCAL YEARS 20'f9-2020 AND
2020-2021 FOR COMMERCIAL AND RESIDENTIAL STREET SWEEPiNG
SERVlCES (CONTRACT NO. C38460, PRQJECT NO. 754-20}.
Rec: By Minute Motion:1 } Award subject contract to M& M Sweeping, �nc.,
Thousand Palms, California, in a total amount of $304,551 for Fiscal
Years 2019-2020 and 2Q20-202� for Commercial and Residential
Street Sweeping SeNices, with an opt�o� to renew for two additional
years; 2} authorize #he Mayor to execute said agresment - funds are
a�ailabfe in General Fund Accou�t No. � 104314-4332000 - Street
Repair and Maintenance.
Action:
D. REQUEST FOR AUTHORIZATlON. TO START PROCEEDINGS TO LEVY
THE ANNUAL ASSESSMENT FOR FISCAL YEAR 2019-2020 FOR
CITY OF PALM DESERT BENEFIT ASSESSMENT DISTRICT NO. 1.
Rec: Waive further reading and adopt Resolution No. 2019 - 24, dec�aring
the intention to levy the annual assessment for Fiscal Year 2019-2Q20
#or City of Palm Desert Benefit Assessment District No. 1, pursuant
to The Bene�f Assessment Act of 99$2, and appointing a fime and
place for a public hearing on these matters.
Action:
'f 1
PdSTEC� AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2019
E. REQUEST FOR AUTHORIZATION TO START PROCEEDINGS TO lEVY
AND COL�ECT ANNUAL ASSESSMENTS WITHEN, AND TO GRANT
PREL[MINARY APPROVAL OF THE ENGfNEER'S ANNUAL LEVY
REPORT FOR, CONSOLIDATED PALM DESERT LANDSCAPING &
LEGHTING MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR
2019-2020.
Rec: Waive further reading and adopt: �) Resolution No. 2019 - 25, starting
proceedings to le�y and collect the annual assessments for
Consolidated Palm Desert Landscaping & Lighting Maintenance
District No. 1 for Fiscak Year 2019-2020; 2} Resolution No. 2Q19 - 26,
declaring the intent to levy and collect an�ual assessments within,
and granting preliminary approval of the Engineer's Annual Levy
Report for Consolidated Palm Desert Landscaping & Lighting
Mainte�ance District No. � for Fiscal Year 2019-2020.
Action:
F. REQUEST FOR ADOPTION OF THE CALIFORNIA ENVIRONMENTAL.
QUALITY ACT (CEQA} NOTICE OF EXEMPTION FOR THE �INE 4
DRAINAGE PROJECTAND TO AWARD CONTRACT THEREFOR IN THE
AMOUNT OF $4,018,922 TO GRANITE CONSTRUCTION COMPANY
(CONTRACT NO. C35310A, PROJECT NO. 522-16}.
Rec: By Minute Motion: �) Adopt the CEQA Notice of Exemption for ihe
Line 4 Drainage Project; 2) award subject contract, including Bi�
Alternate #1, in the amount of $4,Q18,922 to Granite Constructior�
Company, �ndio, California, for Construction of the Line 4 Drainage
Projec#; 3) authorize D�rector of Finance to set aside a 10%
contingency for the project in the amount of $401,892; 4} authorize
the City Manager or designee to re�iew and approve written requests
for the use of contingency for unanticipated conditions, per
Section 3.30.170(A) of Ordinance No. 1335; 5} authorize the Mayor
to execute said contract — funds are a�ailable in Account
No. 4514690-44fl01 a0 - Capital Bond Funds for the Storm Drain
Construction -$2,448,635, and Account No. 21343� 1-4332000 -
Measure "A" Street Maintenance for the street reconstruction on
Tamarisk Row - $1,972,179.
Ac#ion:
'I 2
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCEL MEETING JUNE 13, 2p19
G. REQUEST FOR AWARD OF CONTRACT FOR PR4FESSIONAL
INSTALLATfON SERVECES FOR THE COUNCI� CHAMBER
AUDIO VISUAL REMODEL TO PRESENTATIQN PRODUCTS, INC.,
D.B.A. SPINITAR {CONTRACT NO. C37960B).
Rec: By Minute Motiar�: �} Award s�bject contract for professionaf
installation senrices for the Council Chamber Audio Visual Remodel
to Spinitar in an amount not to exceed $225,125.68, a�d authorize
City Manager to take measures necessary to effectuate and execute
the contract; 2) provide staff with direction on #he alternate pro�osed
screen; 3) declare existing Audio Visuaf assets as surplus and
aufhorize staffto properly dispose of them in a manner consistentwith
electronics disposal processes — funds are budgeted from the
Equipment Replacement Fund, as �a�t of the Capifal Improvement
Plan {under the IT Master Plan), and are a�ailable for FY 201$-2019
in Account No. 530419Q-4404000.
Action:
H. REQUEST FOR APPROVAL OF AGREEMENT WITH GLYN DONALD
GRAY D.B.A. GDG FOR OPERATION OF THE EL PASE� COURTESY
CARTS F�R FlSCAL YEAR 2019-2020 {CONTRACT NO. C3844Q1.
Rec: By Minute Motion, appro�elauthorize: 1} Sub�ect contract with
Glyn Gray d.b.a. GDG in an amount not to exceed $118,000,
inc�uding regularly scheduled, special e�ent, and flex hours, and
vehicle maintena�celrepa�rs for opefation of the EI Paseo Courtesy
Cart Program during FY 2019-2020; 2} Mayor to execute said
contract, allowing City Attorney to make non-substantive changes;
3) expenditure of up to $21,000 for Commercial Automo�ile Liability
Insu�ance for the three (3) Courtesy Carts — funds have been
requested in the FY 2019-2020 Budget in Account
No. 1104�16-4368100 - Courtesy Carts.
Action:
13
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2099
REQUEST FOR AUTHORIZATfON OF AMENDMENTS THAT MAY BE
NECESSARY TO THE AGREEMENTS WITH PD HOVLEY LP, FOR THE
PROJECT KNOWN AS HOVLEY GARDENS, TO ACCOMPLISH A
TRANSFER QF QWNERSHIP, REFINANCE, REHABfLITATlON, AND AN
EXTENSION OFTHEAFFQRDABILITYPERIOD (JOINTCONSIDERATlON
WITH THE PALM DESERT HOUSlNG AUTHORITYj.
Rec: By Minute Mot�on:
1) Consen# �o the transfer of property commonly known as
Ho�ley Gardens, located at 74501 A�enue 42, Palm Desert,
from PD Hovley LP to Palm Communities {formerly known as
Palm Desert De�elopment Company), or a new limited
partnership.
2) Authorize staff to proceed with the drafting af amendments to
the existing agreeme�#s with PD Ho�ley LP and the
Palm Desert Housing Authority, a�lowing for a transfer of
ownership, refinance, rehabilitation, and extension of #he
affordability period.
3} Authorize Palm Communities to su�mit an application to the
Tax Credi# Aflocation Commi�tee (TCAC) on or before July 1,
2019, for the rehabilitation of Ho�ley Gardens.
4) Authorize the following re�ated to the Authority Loan:
a} Assumpt�on of t�e Authority loan in the e�ent of a transfer
of property by ihe new owner; b) subordination of the
Aut�ority's laan to a construction loan if tax credits are
allocated to the projec#; c} extension of the term of t�e loan for
a period of 41 years {for a total of 55 years) from the close of
any purchase; d) susp�nsion of payments to the Authority on
the loan for the 12- to 24-month construction timeframe, once
es#ablished.
5) Authorize the City Manager, Exec�tive Director, Mayor,
Chairman, and legal counsel to finalize the selected o�tion and
execute any documents necessary, consistent with #he actions
contemplated herewith.
Action:
XVIi. CONTINUED BUSINESS
None
14
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 13, 2019
XVIII. OLD BUSINESS
None
XIX. PUBLIC HEARINGS
A. REQUEST FOR APPROVAL OF THE MANAGEMENT DISTRICT PLAN
FOR, AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS
WITHIN, THE PRESIDENT’S PLAZA I PROPERTY AND BUSINESS
IMPROVEMENT DISTRICT FOR FISCAL YEAR 2019-2020.
Rec: 1) Conduct a public hearing to accept testimony for the subject
District.
2) Waive further reading and adopt: a) Resolution No. 2019 - 27,
approving the Management District Plan for President’s Plaza I
Property and Business Improvement District, FY 2019-2020;
b) Resolution No. 2019 - 28, ordering the levy and collection of
annual assessments with the President’s Plaza I Property and
Business Improvement District, FY 2019-2020.
Action:
B. REQUEST FOR APPROVAL OF THE MANAGEMENT DISTRICT PLAN
FOR, AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS
WITHIN, THE PRESIDENT’S PLAZA III PROPERTY AND BUSINESS
IMPROVEMENT DISTRICT FOR FISCAL YEAR 2019-2020.
Rec: 1) Conduct a public hearing to accept testimony for the subject
District.
2) Waive further reading and adopt: a) Resolution No. 2019 - 29,
approving the Management District Plan for the
President’s Plaza III Property and Business Improvement
District, FY 2019-2020; b) Resolution No. 2019 - 30, ordering
the levy and collection of annual assessments within the
President’s Plaza III Property and Business Improvement
District, FY 2019-2020.
Action:
XX. ADJOURNMENT
15
POSTEb AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING
June � 8, 2019
June 19, 2Q19
June 25, 2019
June 27, 20'�9
FUTURE MEETINGS:
6:00 p.m.
3:00 p.m.
9:00 a.m.
12:30 p.m.
3:00 p.m.
JUNE 13, 2019
Planning Commission
Civic Center Council Chamber
Library Promotion Committee
Administrative Conference Room
Cultural Resources Preservatior� Cmte.
Administrative Conference Room
Architectural Re�iew Commission
De�e�onment Se�vices Conference Room
Reg. City CouncillSuccessor-RDA Mtgs.
Civic Centet Council Chamber
I hereby certify, under penalty of perjury underthe �aws of the State of California, that the foregoing
agenda for the Palm Desert City Council was posted or� the City Hall bulletin board not less than
72 hours prior ta the meeting. Dated this 6th day of June, 2019. Note: TF�is agenda is subject to
amendment up to 72 hours in advance of the meeting.
chelle D. Klassen, ity Clerk
fB
POSTED AGENDA
REGULAR MEETING OF THE
BOARD QF DIRECTORS O� THE SUCCESSOR AGENCY
TO THE PALM DESERT REDEVELOPMENT AGENCY
THURSDAY, JUNE 13, 2019
CIVIC CENTER CQUNCEL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 922fi0
I. CALL TO ORDER - 3:40 P.M.
I�. ROLL CAI.L
III. ADJdURN TO CLOSED SESSION
Reauest for Closed Session:
None
IV. RECONVENE REGULAR MEETiNG - 4;00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSlON.
Action:
Reports and documents rela#ing to each of ihe following items lisfed on the agenda, including
those received following posting/distribution, are on file in ihe Office of the City Clerk and are
available for public inspeciion during normal business hours, Monday - Friday, 8:00 a.m. -
5:00 p.m., 73590 Fred Waring Drive, Palm Deser% CA 92260, telephone (760} 346-06��.
POSTED AGENDA
SUCCESSOR AGENCY T� THE
PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 13, 2099
V. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR FOR ALL LEGISLATIVE BODIES
CONVENING ON THIS DATE ARE CON5IDERED TO BE ROUTINE AND WILL BE ENACTED
BY ONE (11 RO�L CALL VOTE. AS lNDICATED ON THE FIRST AGENDA OF THE REGULAR
MEETING OF THIS DATE. THERE WILL BE NO SEPARATE D�SCUSSION OF THESE ITEMS
UNLESS MEMBERS OF THE CITY COUNCIL. SUCCESSOR AGENCY BOAR� OF
DIRECTORS. HOUSING AUTHORITY BOARD. OR AUDIENCE REQUEST SPECIFIC ITEMS
BE REMOVED FROM THE CONSENT CALENDAR �OR SEPARATE DISCUSSION AND
ACTION UNDER THE SUBSEQUENT SECTION. CONSENT ITEMS HELD OVER, OF THE
AGENDA.
For clari�cation, Successor Agency Consent Calendar is combfned into the CITY
COUNCIL AGENDA, Section XII - CONSENT CALENDAR and considered jointly. li
appears here only for record-keeping purposes.
A. MENUTES of the May 23, 2019, Reg�lar M�etir�g of the Board of Directors of the
Successor Agency to the Palm Desert Rede�elopment Agency (Item R on City
Council Agenda, Section X�I - Consent Calendarj.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST SUCCESSOR AGENCY TREASURY -
Warrants Dated 5/1 712 0 1 9 and 5/24/2019 {Item S on City Council Agenda,
Section XI! - Consent Calendar).
Rec: Approve as presented.
C. COMPLIANCE ANALYSIS AND INVESTMENT REPORTS for the Months of
March 2019 and Aprif 2019 {Joint Consideration with the Palm Desert City
Council - See Section XII - Consent Calendar Items D and T).
Rec: Recei�e and fife.
Action:
VI. CONSENT �TEMS HELD OVER
V�I. RESOLUTIONS
None
�
PdSTED AGENDA
SUCCESSOR AGENCY TO THE
PALM DESERT REDEVELOPMENT AGENCY MEETfNG JUNE 13, 20'19
VIII. NEW BUSiNESS
None
IX. CONTINUED BUSINESS
None
X. OLD BUSINESS
None
XI. PUBLIC HEARINGS
None
XII. REPORTS, REMARKS, SUCCESSOR AGENCY SOARD iTEMS REQUIRiNG ACTION
A. EXECUTiVE DIRECTOR
B, SUCCESSOR AGENCY COUNSEL
C. CHAIR AND MEMBERS OF THE SUCCESSOR AGENCY
XIII. ADJOURNMENT
I hereby certify, urtder �enalty of perjury under the laws of the State af California, that the foregoing
agenda for #he Board of Directors of the Successor Agency to the Palm Desert Redevelopme�t Agency
was posted on the City Hafl bulletin board not less tF�an 72 hours prior to the meeting. Dated this 6th day
of June, 2019. Note: This agenda is subject to amendment up to 72 hours in vance of the m ting.
chelle D. Klassen Sec etary
3
POSTED AGENDA
PALM DESERT HOUSING AUTH4RITY MEET�NG
THURSDAY, JUNE 13, 2019
C1V1C CENTER COUNCIL CHAMBER
73540 FRED WARING DRIVE, PALM DESERT, CA 922fi0
I. GALL TO ORDER - 3:00 P.M.
II. ROLL CALL
III. ADJOURN TO CLOSED SESSION
Reauest for Closed Session:
None
IV. I�ECONVENE REGULAR MEETiNG - 4:00 P.M.
A. REPORT ON ACTI�N FROM CLOSED SESSION.
Action:
Reports and documents relating to each of the following items listed on the agenda,
including fhose received following posting/disiribution, are on file in the Office of the
City Clerk and are available for pe�blic inspection during no�ma! business hours,
Monday - Friday, 8:00 a.m. - 5:00 p.m., 73�90 Fred Waring Drive, Palm Desert, CA 92260,
telephone (780) 346-0691.
PdSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETfNG JUNE 13, 2019
V. CdNSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR FOR ALL LEGISLAT#VE
BODIES CONVENING ON THIS DATE ARE CONSIDERED TO BE ROUTINE AND WILL
BE ENACTED BY ONE (11 ROLL CALL VOTE. AS INDICATED ON TH� FIRST AGENDA
OF THE REGULAR MEETING OF THIS DATE. THERE WILL BE NO SEPARATE
DISCUSSION OF THESE iTEMS UNL�SS MEMBERS OF THE CITY COUNCIL.
SUCCESSOR AGENCY BOARD OF DIRECTORS. HOUSING AUTHORITY BOARD. OR
AUDIENCE REQU�ST SPECIFIC iTEMS BE REMOVED FROM THE CONSENT
CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER THE SUBSEQUENT
SECTION. CONSENT ITEMS HELD OVER. OF THE AGENDA.
For clarif[cation, Hoasing Authority Consent Calendar is combined into the
CITY COUNCIL AGENDA, Section XII - CONSENT CALENDAR and considered
join#ly. It appears here only for record-keeping purposes.
A. MINUTES of the Housing AutF�ority Meeting of May 23, 2019 (See City
Council Agenda Section XII - Consent Calendar, Item Uj.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST THE CITYIHOUSING TREASURiES -
Warrants Da#ed 5/17/2019 and 5/24/2019 {Joint Consideration with the
Paim Desert City Council - See Section XI! - Consent Ca[endar, items C
and V}.
Rec: Approve as presenfed.
C. REQUEST FOR APPROVAL of an Extension to Contract with Jo�n Harrison
Contracting, Inc., for HVAC Mechanical Systems Maintenance Services at
the Palm Desert HoUsing Authority Properties ir� an Amount Not to Exceed
$175,000 for Fiscal Year 20�9-2020 (Contract No. HA37271) (See City
Council Agenda Section XII - Consent Calendar, ftem W).
Rec: By Minute Motion, appro�elauthorize:1 } Extensio� to sub�ect contract
with John Harrison Contracting, Inc., Banning, California, for the
HVAC Mechanica� Systems Maintenance Services at Palm Desert
Housing Authority Properties for a period of 12 months for FY 20'�9-
2020 in a total amount not to exceed $175,000 for contract senrices;
2) Executive Director andlor the Chairman to execute the extension
and any documents necessary to effectuate the actions #aken
herewith — monies have been included in the FY 20 � 9-2020 proposed
Authority's Replacement Reserve Budget in the appropriate Autnority
Accounts.
2
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEET{NG JUNE 13, 20'{9
D. REQUEST FOR AUTHORIZATION io Use Curtis Allan Floorco�erings, Inc.,
for Purposes of Procuring Floor Coverings and Related Supplies and
Services with Mohawk Carpet Distribution, Inc., at Palm Desert Housing
Authority Properties in a Total Annual Amount Not to Exceed $125,000
(Contract No. HA38760} (See City Council Agenda Section XII - Consent
Calendar, Item X). -
Rec: By Minute Motion, appro�elauthorize: 1) Use of Curtis Allan
Floorco�erings, Inc., National CEty, California, as t#�e authorized
�endor for purposes of procuring floor co�erings and related supplies
and services (includes cost for non-warranty partial replacements and
repairs) at the Palm Desert Housing Authority properties for a term of
three (3) years under Sourcewell Agreement Contract
No. 121715-MCD with Mohawk Carpet Distri�ution, Inc., pursuant to
Sections 3.30.160(L} and 3.30.16Q(E) of the Palm Desert Municipal
Code, in a total amount not to exceed $125,000; 2) continued
participation wi#h the service cooperative So�rcewefl, formerly
National Joint Powers Alfiance; 3} Authority's Legal Counsel to
negotiate and finalize an agreement with Curtis Allan Floorcoverings,
Inc.; 4) Chairman andlor the Execuii�e Director to execute the
Agreemen# and any documents necessary to effectua#e the actions
taken herewith — monies have been included in the FY 2019-2020
proposed Autharity's �perating Budget in the appropriate Authority
accounts for each property.
E. REQUEST FOR APPROVAL of Change Order No. 1 and to Accept Worlc as
Complet� for Contract No. HA37354 — Top Stair Handrail Replacement at
One Quail Place (Project No. 821-19) (S & T Contractors, Inc., d.b.a. Service
Master Restoration by S& T, Santa Clarita, CA} (See City Council Agenda
Section XII - Consent Calendar, Item Y).
Rec: By Minute Motion: 1) Approve C�ange Order No. 1 in the amount of
$4,940 to subject contract for replacement handrail parts for the stair
top handrails at One Quail Place; 2) accept su�ject contract as
complete; 3) authorize the City ClerklSecretary io file a Notice of
Com�letion with the Riverside County Recorder for sa�d project —
funds are availabfe in Account No. 87�4�95-4331�40 -Authority's
Capital Replacement Budget.
Action:
VI. CONSENT ITEMS HELD OVER
VII. RES�LUTIONS
�fR•7�r
ca
P4STED AGENDA
PALM DESERT HDUSING AUTHORiTY MEETENG JUNE 13, 2019
VIII. NEW BUSINESS
A. REQUEST FOR AUTHOR�ZATION �F AMENDMENTS THAT MAY BE
NECESSARY TO THE AGREEMENTS WITH PD HOVLEY LP, FOR THE
PROJECT KNOWN AS HOVLEY GARDENS, TO ACCOMPLISH A
TRANSFER OF OWNERSHIP, REFINANCE, REHABILITATION, AND AN
EXTENSION QF THE AFFORDABI�ITY PERIOD {JOINT CONSIDERATION
WITH THE PALM DESERT ClTY COUNClL).
Rec: By Mir�ute Motion:
1} Consent to the transfer of property commonly known as
Ho�ley Gardens, located at 74501 Avenue 42, Palm Desert,
from PD HovEey LP to Palm Communities {formerly known as
Palm Desert De�elopment Company), or a new limite�
partnership.
2) Authorize staff to proceed with the drafting of ameridments to
t�e existing agreements with PD Hovley LP and the
Palm Desert Housi�g Authority, allowing for a transfer of
ownership, refinance, rehabilitation, and extension of the
affordability period.
3) Authorize Palm Communities to submit an applicat�on to the
Tax Cre�it Aflocation Comm�ttee (TCAC) on or before July 1,
2019, for the rehabilitation of Ho�ley Gardens.
4) Authorize the foliawing related to the Authority Loan:
a) Assumption of the A�thori#y Ioan in the e�ent of a transfer
of property by t�e new owner; b) subordination of the
Authority's loan to a construction loan if tax credits are
allocated to the project; c) extension of the term of the loan for
a period of 41 years (for a tota{ of 55 years} from the close of
any purchase; d} suspension of payments to the Authority or�
the loan for the � 2- to 24-month construction timeframe, once
established.
5) Authorize the City Manager, Executive Director, Mayor,
Chairman, and legal counsel to finalize the sel�cted op#ion and
execute any documents necessary, consistent with the actions
contemplated herewit�.
Action:
�
POSTED AGENDA
PALM DESERT HQUSING AUTHORITY MEETING JUNE 13, 20'19
IX. CONTINUED BUSINESS
None
X. �LD BUSINESS
None
XI. PUBLIC HEAR�NGS
None
XII . REPORTS, REMARKSf AND AUTHOR�TY BOARD lTEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
B. AUTHOR�TY COUNSE�
C. CHAlRMAN AND MEMBERS OF THE AUTHORITY
XIII. ORAL CQMMUNICATIONS - C
Any �erson wishing to discuss any item not appearing on the agenda that is within the
subject ma#ter jurisdiction af t�e City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Palm Desert Housing Authority may address them at this point
by stepping to the lectern and ai�ina hislher name and address for the record. Remarks
shall be limited to a maximum of tYrree (3} minutes unless additional time is authorized by
the City Council, Successor Agency, ar Hausing Authority. Because the Brown Act does
not allow the City Council, Successor Agency, or Housing Authority to take action on items
not on the Agenda, members will not enter into discussion with speakers but may brief�y
respond or instead refer the matter to staff for report and recommendation at a future
City Cauncil, Successor Agency, or Housing Authority meeiing.
XIV. ADJOURNMENT
I hereby certify, under penaity of perjury under the laws of the State of California, that the faregoing
agenda far the Palm Desert Housing Authority was posted on tF�e City Hall bu�letin board not less
t#�an 72 hours prior to the meeting. Dat�d this 6th day of June, 2019. Note: This ager�da is subject
to amendment up ta 72 hours in advance of the meeting.
Ra e e . lassen, retary
�